Team Coordinator, Investor Relations

Firmus Technologies Pty Ltd.; Sydney; On-site; AUD 110,000 - 150,000; Full time

Job summary

Firmus Technologies Pty Ltd in Sydney, NSW, Australia seeks a Team Coordinator, Investor Relations with 5+ years of experience to manage calendar, meetings, materials and CRM operations for the IR program. The role requires organization, discretion and cross-functional collaboration across Legal, Finance and Communications.

You will work closely with the GM, IR and Senior Manager to ensure timely disclosure, investor engagement and governance processes, while coordinating with external advisers

Qualifications

• 5+ years of experience in coordination, program management, executive support, corporate affairs, capital markets operations or related environment.
• Demonstrated ability to coordinate multi-stakeholder processes involving senior executives, external advisers, legal counsel, governance stakeholders or investors.
• Strong written communication, attention to detail and document discipline, including executive-ready materials and clear version control.
• Strong organisational skills across calendar management, travel, events, workflow tracking, meeting preparation and follow-up.
• Familiarity with IR, governance or capital markets tools and processes, including Microsoft 365, IR CRM tools, share registry platforms, market data services or virtual data rooms.
• High discretion, sound judgement and experience handling confidential information.
• Curiosity and structured problem-solving, comfortable with unfamiliar tasks.
• Experience supporting Board, Company Secretary, governance, investor meetings or cross-time-zone coordination.
• Exposure to technology, infrastructure, energy, AI or datacentre projects.

Responsibilities

• IR Calendar, Meetings and Roadshow Logistics: coordinate the IR calendar, results, trading updates, AGMs, investor days and meetings.
• Materials, Disclosure Workflow and Document Control: manage production, version control and sign-off for investor materials and annual reporting content.
• Investor CRM, Register and Data: oversee day-to-day operation of the investor CRM and shareholder registry workflows.
• Stakeholder Coordination and Team Support: liaise with capital markets advisers, legal, PR, share registry and external providers on timelines and deliverables.

Skills

Coordination

Program management

Executive support

Corporate affairs

Capital markets operations

Investment banking exposure

Tools

Microsoft 365

IR CRM tools

Share registry platforms

Market data services

Virtual data rooms

Job description

Firmus Technologies is a global leader pioneering the development and operation of efficient AI infrastructure across Asia Pacific.

Founded in Australia in 2019, our mission is to create the most efficient AI infrastructure by combining cutting-edge technology with a steadfast commitment to sustainability.

At Firmus, we are unique in our approach. We design, build, and operate a new class of digital infrastructure – the AI Factory. Through our model-to-grid technology approach, we have pushed the boundaries of multi-generational liquid cooling systems, energy management, AI software orchestration, and construction. For our customers, this approach allows us to make every watt count and deliver low-cost AI tokens globally.

Firmus AI Cloud

Our large-scale GPU cloud platform, Firmus AI Cloud, is purpose-built to deliver energy-efficient AI compute at scale to customers.

It empowers developers, enterprises, educational institutions, and government users to train and deploy AI models with unmatched efficiency and cost savings. With an ever-growing suite of services and applications, we are committed to delivering a cloud experience that is market-leading, proprietary, and built to scale.

Why Firmus?

As an NVIDIA Cloud and Engineering partner in Asia Pacific, you will gain skills, experience, and exposure across the AI industry and be part of shaping what this industry looks like for decades to come.

We are founder-led, not a big corporate. Decisions happen fast, our leaders are accessible, and there's minimum bureaucracy between you and the work. Ownership comes early. Whatever your role, you will have a direct line to outcomes, helping shape how the business grows as we scale nationally across a long-term, large-scale roadmap.

Work alongside founders and experts in AI infrastructure, energy systems and next-generation compute.

What we build here has impact beyond the business. Our AI Factories are designed to operate as assets to the energy grid to actively strengthen the communities and regions they operate in rather than drawing from them.

Considering applying? You don't need a perfect background to join our team. If you're driven and curious, there's a path for you. We back our people to grow into new domains and take on challenges beyond their previous experience.

Role Summary

Reporting to the General Manager, Investor Relations, the Team Coordinator, Investor Relations provides the coordination and operating support that keeps the IR program moving: the calendar, meetings, materials, CRM, register, disclosure workflow, adviser coordination and interfaces with Legal, Finance, Communications and Company Secretary.

This is a meaningful coordination role, not a general administration role. It is suited to someone with 5+ years of experience who is organised, discreet, curious and able to bring structure to complex work.

The role works closely with the Senior Manager and GM, IR, providing the cadence, workflow and information discipline that allow investor engagement, reporting and disclosure processes to run well.

Key Responsibilities

IR Calendar, Meetings and Roadshow Logistics

• Coordinate the IR calendar, including results, trading updates, AGMs, investor days, roadshows,conferencesand one-on-one meetings.

Materials, Disclosure Workflow and Document Control

• Coordinate production, version control and sign-off tracking for investor materials, presentations, annual reporting content and shareholder communications.
• Support the disclosure workflow in partnership with Legal and Company Secretariat, including trafficking drafts, tracking comments, managing sign-offchecklists
• Coordinate investor website updates, webcastlogistics, presentationuploadsand digital investor materials with Communications, Legal, IT and external providers.

Investor CRM, Register and Data

• Coordinate the day-to-day operation of theinvestorCRM, including logging interactions,maintainingcontact records, and running reports for management and the Board.
• Coordinateshareholderregister monitoring, share registry requests, targeting lists, proxy adviser tracking and analyst coverage records.

Stakeholder Coordination and Team Support

• Coordinate with capital markets advisers, legal counsel, PR advisers, share registry and other external providers on process,timelinesand deliverables.

Skills & Experience

• 5+ years of experience in coordination, program management, executive support, corporate affairs, capital markets operations or corporate acc e s s, transaction, professional services or investment banking environment.
• Demonstrated ability to coordinate multi-stakeholder processes involving senior executives, external advisers, legal counsel, governancestakeholdersor investors.
• Strong written communication, attention to detail and document discipline, including the ability to produce executive-ready materials andmaintainclear version control.
• Strong organisational skills across calendar management, travel, events, workflow tracking, meetingpreparationand follow-up.
• Familiarity with IR, governance or capital markets operating tools and processes, including Microsoft 365, IR CRM tools, share registry platforms, market data services, virtual dataroomsor equivalent systems.
• High discretion, soundjudgementand experience handling confidential or market-sensitive information appropriately.
• Curiosity, structuredproblem-solvingand comfort working through unfamiliar tasks where there is no obvious template.
• Experience supporting Board, Company Secretary, governance, investor meeting, roadshow,eventor cross-time-zone coordination processes.
• Exposure to technology, infrastructure, energy, AI, datacentresor other complex project-based sectors.

What we are looking for

We are looking for someone who bringshigh standards, soundjudgementand ownership to a coordination role at thecentreof a busy IR function. The role provides operating leverage to the GM,IRand Senior Manager,IRwith close exposure to how investor messaging, disclosure processes and market engagement come together.

The right personcommunicatesclearly, learns quickly, improves process, and brings structure to complex work. You are proactive,organisedand reliable, with the judgement to know when to move forward and when to pause, check and escape.

Location & Reporting

• Location: Sydney, NSW, Australia
• Reports to: General Manager, Investor Relations

Employment Basis

Permanent full-time

Diversity

At Firmus, we are committed to building a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds who are passionate about creating a more sustainable future through innovative engineering solutions.