Team Coordinator Access & Approvals

APT MANAGEMENT SERVICES; Western Australia; On-site; AUD 70,000 - 100,000; Full time

Job summary

APA is seeking a Team Coordinator to join the Access, Approvals and Geospatial Solutions team in Perth, WA. This permanent full-time role supports the efficient operation of the team and enables delivery of energy infrastructure projects across Australia.

Reporting to the Head of Access and Approvals West, you will coordinate administrative and financial processes, manage stakeholder engagement, and help drive continuous improvement while working with internal teams, suppliers and project

Qualifications

• Experience in a team coordination, project administration, operations support or business support role within a corporate, infrastructure, utilities, resources or project-based environment.
• Strong organisational skills with the ability to manage multiple priorities, deadlines and competing requests.
• Experience supporting purchasing, invoicing, accounts administration or other financial processes.
• High level attention to detail, record management capability and commitment to delivering accurate work.
• Strong communication and stakeholder management skills, with the ability to build effective working relationships across a broad range of internal and external stakeholders.
• Proficiency in Microsoft Office applications and business systems, with a continuous improvement mindset and willingness to learn new tools and processes.

Responsibilities

• Coordinate day-to-day administrative and operational activities to support the effective functioning of the Access and Approvals West team.
• Liaise with purchasing, finance and accounts teams to facilitate supplier onboarding, purchase orders, invoices, landholder payments and other financial transactions.
• Manage shared mailboxes, monitor enquiries and maintain accurate records to ensure timely responses and effective communication.
• Support stakeholder engagement activities, team communications, training coordination and event logistics.
• Coordinate fieldwork, site visits, travel arrangements and associated logistics to support project delivery activities.
• Identify opportunities to improve systems, processes and administrative practices to enhance team efficiency and effectiveness.

Job description

The Opportunity

At APA, our purpose is to secure Australia's energy future. We're not doing it alone. We're doing it with our customers and communities as Australia's energy infrastructure partner, a role our unique experience and expertise positions us to play.

We now have an exciting opportunity available for a Team Coordinator to join us in our Access, Approvals and Geospatial Solutions team in Perth, WA on a permanent full-time basis.

Reporting to the Head of Access and Approvals West, you will play a key role in supporting the efficient operation of the team and enabling the delivery of critical energy infrastructure projects across Australia.

This is a varied and highly connected role that sits at the centre of the team's day-to-day operations. You'll coordinate activities, manage administration and financial processes, support stakeholder engagement, and help drive continuous improvement across systems and ways of working. Working closely with internal teams, suppliers and project stakeholders, you'll help ensure the team remains organised, efficient and well-positioned to deliver positive project outcomes.

Key Responsibilities

• Coordinate day-to-day administrative and operational activities to support the effective functioning of the Access and Approvals West team.


• Liaise with purchasing, finance and accounts teams to facilitate supplier onboarding, purchase orders, invoices, landholder payments and other financial transactions.


• Manage shared mailboxes, monitor enquiries and maintain accurate records to ensure timely responses and effective communication.


• Support stakeholder engagement activities, team communications, training coordination and event logistics.


• Coordinate fieldwork, site visits, travel arrangements and associated logistics to support project delivery activities.


• Identify opportunities to improve systems, processes and administrative practices to enhance team efficiency and effectiveness.

Your Background

• Experience in a team coordination, project administration, operations support or business support role within a corporate, infrastructure, utilities, resources or project-based environment.


• Strong organisational skills with the ability to manage multiple priorities, deadlines and competing requests.


• Experience supporting purchasing, invoicing, accounts administration or other financial processes.


• High level attention to detail, record management capability and commitment to delivering accurate work.


• Strong communication and stakeholder management skills, with the ability to build effective working relationships across a broad range of internal and external stakeholders.


• Proficiency in Microsoft Office applications and business systems, with a continuous improvement mindset and willingness to learn new tools and processes.

About the Team

Access, Approvals and Geospatial Solutions is committed to building strong relationships, securing land access and project approvals and fostering positive community outcomes across all stages of project development.

We support the delivery of energy infrastructure projects across Australia by providing expert services across gas transmission and storage, gas powered generation, and power development, - enabling APA to be world class in energy solutions.

Working at APA

At APA, we're committed to fostering a safe and inclusive workplace where you can achieve your best.

We offer targeted career development programs designed to accelerate your career, competitive remuneration, employee benefits, flexible working arrangements, and wellbeing initiatives are all part of what we'll offer you. Our inclusive parental leave policy offers 18 weeks of leave, including superannuation, to support parents at work and in life.

We employ around 2,000 people across Australia and are committed to building a high-performing, customer-focused organisation where everyone feels safe, valued, and trusted to perform at their best.

We are APA

At APA, we're taking on one of Australia's greatest challenges: the energy transition. We're not doing it alone. We're doing it as Australia's energy infrastructure partner, a role our unique experience and expertise positions us to play.

We proudly own, operate and manage a diverse $20 billion portfolio of assets which deliver essential services to communities and customers across Australia. And we own more than 15,000 kilometres of gas pipelines which deliver energy to households and businesses across every corner of Australia.

As the partner of choice in delivering infrastructure solutions for the energy transition, we're focused on bundled remote grid energy solutions, electricity and gas transmission, and future energy, including hydrogen and carbon capture and storage.

Our customer focused approach means