Team Assistant

IFM Investors; City of Melbourne; Hybrid; AUD 65,000 - 80,000; Full time

Job summary

IFM Investors in Melbourne is seeking a Team Assistant to provide high‑quality administrative support to the COO office and the Operations, Data & Technology unit. You will help manage diaries, travel, expenses, invoices, and meeting materials while maintaining professional relationships with leaders, assistants, and vendors.

The role requires autonomy, initiative and strong organisational skills in a fast-paced corporate environment.

Qualifications

• Demonstrated experience providing administrative support in a corporate environment.
• Strong organisation and communication skills with the ability to engage stakeholders at all levels.
• Proven ability to work autonomously and take initiative.
• Experience supporting senior leaders and managing competing priorities in a fast-paced setting.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Proficiency with MS Office tools including Outlook, Word, Excel, PowerPoint and Teams.

Responsibilities

• Provide high-quality administrative support to the COO Office and the broader ODT Leadership Team.
• Coordinate travel, diary management, expense processing, invoicing and approvals.
• Prepare meeting materials, presentations and reports for leadership activities.
• Develop positive working relationships across ODT, Corporate Services and the business.
• Communicate professionally with leaders, executive assistants, team assistants, vendors and stakeholders.
• Support printing, binding and documentation as required.
• Maintain confidentiality and exercise sound judgement with sensitive information.
• Contribute to a positive, connected and high-performing team culture.
• Handle ad hoc administrative duties as required.

Skills

Administrative support

Communication

Organizational skills

Autonomy/initiative

Stakeholder management

Tools

MS Office Suite

Job description

IFM Investors is a global asset manager, founded and owned by pension funds, with capabilities in infrastructure equity and debt, private equity, private credit, real estate and listed equities.

Our purpose is to invest, protect and grow the long-term retirement savings of working people. We believe healthy returns depend on healthy economic, environmental and social systems - and these are evolving on a scale never experienced before. To find opportunity, build value and meet the needs of future generations, you need scale, skill and expertise. That’s what IFM Investors has built up over 30 years.

With assets under management of approximately $291.1 AUD billion (at 30 June 2026), we prioritise the interests of over 883 institutional investors worldwide. IFM operates from 17 offices across Australia, Europe, North America and Asia.

The Opportunity

At IFM, you’re not just part of an investment company – but an invested one. We see the work we do as the chance to take sustainable, responsible steps forward for millions of people around the world.

So, we have made sure to create a workplace that’s inclusive, accountable and collaborative. Where you’re given the opportunities to make a meaningful contribution and grow your skills. All while feeling valued and supported for who you are and what you bring to the team.

Along with the chance to make a meaningful, positive difference from day one, we offer a competitive salary and generous leave entitlements. Our hybrid and flexible approach can vary by team and role, it is built around trust. We encourage our people to manage their work life rhythm in a way that works best for them and their teams.

Business Overview

Our Operations, Data & Technology team collaborates across the business with a strong emphasis on designing solutions, increasing efficiency and reducing operational risks. The team consists of several areas of specialisation including:

• Client & Product Operations
• Data, Digital & AI
• Enterprise Resilience, ODT Strategic Planning & Execution
• Enterprise Transformation & Delivery
• Technology
• Operating Platform Transformation
• Operations
• Valuations Management Office

The Role

Reporting into the Executive Assistant to the COO, the Team Assistant will provide administration support to the COO office, as well as the broader Operations, Data & Technology (ODT) business unit,ensuring the overall effective operation of the company by delivering a consistently high standard of work in a timely manner.

Key Responsibilities:

• Provide high-quality administrative support to the COO Office and broader ODT Leadership Team when requested.
• Provide administrative support across travel & diary management, expense processing, invoicing and approvals via Approvals Plus, group conference bookings, PAVE awards, room bookings and catering.
• Prepare meeting materials, presentations, reports and documentation to support leadership activities.
• Develop and maintain positive working relationships across ODT, Corporate Services and the broader business.
• Liaise professionally with leaders, Executive Assistants, Team Assistants, vendors and other stakeholders.
• Contribute to printing, binding and documentation support as required.
• Demonstrate flexibility, initiative and a proactive approach to supporting the business.
• Maintain confidentiality and exercise sound judgement when handling sensitive information.
• Contribute to a positive, connected and high-performing team culture.
• Handle ad hoc administrative duties at the request of key internal stakeholders.

Your Background and Experience

• Demonstrated experience in administrative support in a corporate environment, experience in a global business or the financial services industry would be highly regarded.
• High level organisation and communication skills, with the ability to speak to stakeholders across all levels of an organisation and adapt to changing needs and competing priorities.
• Proven ability to work autonomously and demonstrate initiative.
• Experience supporting senior leaders and managing competing priorities in a fast-paced environment.
• Strong organisational skills with exceptional attention to detail and the ability to manage multiple tasks simultaneously.
• Intermediate skills in MS Office Suite i.e. Outlook, Word, Excel and PowerPoint and Teams.

Ready to invest in what matters?

With IFM, that includes your own career. Visit ifminvestors.com/careers to find out more.

IFM Investors is committed to promoting an inclusive culture where all employees are valued and recognised for their unique qualities, backgrounds, and perspectives. We champion all groups regardless of race, gender, religion, sexual orientation, age, disability, or family status. We are committed to providing individuals with disabilities reasonable adjustments to participate in the job application or interview process. Please contact us if you require specific support at any stage of the recruitment process at*******@ifminvestors.com