Team Assistant

BDO Administration; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

BDO is seeking a highly organized Team Assistant to support our Advisory practice on a 6-month fixed-term contract in Brisbane. You will coordinate travel, support client engagements and manage documentation while working closely with the Team Coordinator and Advisory professionals to keep the team running smoothly.

The role involves handling onboarding activities, expense processing, meeting coordination, and contributing to process improvements in a fast-paced environment across nationwide

Qualifications

• Experience in administrative, team assistant or office coordination roles.
• Experience coordinating travel, meetings and logistics.
• Strong document preparation, records management and admin skills.
• Ability to manage competing priorities with high attention to detail.
• Excellent written and verbal communication; professional, customer-focused mindset.
• Confidentiality and discretion when handling sensitive information.

Responsibilities

• Provide administrative and operational support to the Team Coordinator and Advisory team.
• Coordinate travel, accommodation and itineraries for Partners and team members.
• Prepare and process expense claims and maintain travel records.
• Support client engagement administration, including conflict and independence checks and onboarding activities.
• Assist with engagement setup, documentation management and project closure processes.
• Prepare, format and maintain professional reports, presentations and documents.
• Coordinate onboarding activities for new team members and assist with employee exit processes.
• Organise team events, meetings and training sessions.
• Maintain accurate records, filing systems and document libraries.
• Contribute to business improvement initiatives and general operational support.

Skills

Time management

Attention to detail

Communication skills

Team support

Customer-focused mindset

Education

Certificate IV or Diploma in Business Administration

Tools

Dynamics 365 CRM

Workday PSA

Microsoft Office

Job description

We're BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals.

We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully.

Whether you're building your future or starting your career with us, you won't do it alone. From creating solutions for our clients to building careers for our people, we shape what matters , and that's where you come in.

About the Role

At BDO, our Advisory team partners with clients to solve complex business challenges and create long-term value through practical, commercially focused advice. Behind every successful team is a strong support network, and that's where you come in.

We are looking for a highly organised and proactive Team Assistant to support our Advisory practice on a 6-month Fixed Term Contract . This role is ideal for someone who enjoys being the go-to person, thrives in a fast-paced environment, and takes pride in delivering exceptional administrative and operational support.

Working closely with our Team Coordinator and Advisory professionals, you'll play a pivotal role in keeping our teams running smoothly by coordinating travel, supporting client engagements, managing documentation, assisting with onboarding activities, and contributing to a high standard of internal and client service.

No two days will be the same. You'll work across a variety of tasks and collaborate with stakeholders nationwide, making a meaningful impact on the efficiency and success of our teams.

Key Responsibilities

• Provide administrative and operational support to the Team Coordinator and wider Advisory team
• Coordinate travel, accommodation and itineraries for Partners and team members
• Prepare and process expense claims and maintain travel records
• Support client engagement administration, including conflict and independence checks and onboarding activities
• Assist with engagement setup, documentation management and project closure processes
• Prepare, format and maintain professional reports, presentations and documents
• Coordinate onboarding activities for new team members and assist with employee exit processes
• Organise team events, meetings and training sessions
• Maintain accurate records, filing systems and document libraries
• Contribute to business improvement initiatives and general operational support

About You

You're a highly organised professional who enjoys supporting others and takes pride in delivering exceptional service. You have a natural ability to juggle multiple priorities, work proactively, and maintain a high level of accuracy, even when deadlines are tight.

You're someone who thrives in a collaborative environment, enjoys building relationships across a business, and is always willing to lend a hand where needed.

To be successful in this role, you'll bring:

• Previous experience in an administrative, team assistant, office coordinator, practice assistant or similar support role
• Experience coordinating travel, accommodation, meetings and logistics
• Strong document preparation, records management and administrative skills
• Excellent organisational abilities with the capacity to manage competing priorities
• High attention to detail and a commitment to quality
• Strong written and verbal communication skills
• A professional, approachable and customer-focused mindset
• Advanced proficiency across Microsoft Office, including Outlook, Word, PowerPoint and Excel
• The ability to maintain confidentiality and handle sensitive information with discretion

You'll Be Highly Regarded If You Have:

• Experience working within a professional service, consulting, legal, accounting or corporate environment
• Exposure to client onboarding, engagement administration or document management systems
• Experience supporting senior leaders, business support functions or operational teams
• Experience using systems such as Dynamics 365 CRM, Workday PSA or similar platforms
• A Certificate IV or Diploma in Business Administration or a related discipline

Why BDO?

Working for BDO you will be part of a growing and market leading professional services firm.

Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.

Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.

We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what's possible.

Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support.

Our leave options cater to the