Team Assistant

BDO in Australia; Brisbane; On-site; AUD 60,000 - 80,000; Full time

Job summary

BDO Advisory is seeking a highly organised Team Assistant on a 6‑month fixed-term contract to support our Advisory practice, coordinating travel, onboarding and documentation.

You will work with Partners and team members across nationwide engagements, delivering high‑quality administrative and operational support while upholding confidentiality.

Qualifications

• Experience in administrative or team assistant roles.
• Experience coordinating travel, meetings and logistics.
• Strong document preparation and records management.
• Excellent organisational abilities with competing priorities.
• High attention to detail and quality.
• Strong written and verbal communication skills.
• Professional, approachable and customer‑focused mindset.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Provide administrative support to the Team Coordinator and wider Advisory team.
• Coordinate travel, accommodation and itineraries for Partners and team members.
• Prepare and process expense claims and maintain travel records.
• Support client engagement administration, including conflict and independence checks and onboarding activities.
• Assist with engagement setup, documentation management and project closure processes.
• Prepare, format and maintain professional reports, presentations and documents.
• Coordinate onboarding activities for new team members and assist with employee exit processes.
• Organise team events, meetings and training sessions.
• Maintain accurate records, filing systems and document libraries.
• Contribute to business improvement initiatives and general operational support.

Skills

Organizational skills

Communication

Multitasking

Team collaboration

Discretion/confidentiality

Education

Certificate IV/Diploma in Business Administration

Tools

Dynamics 365 CRM

Workday PSA

MS Office 365

Job description

We’re BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals.

We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully.

Whether you're building your future or starting your career with us, you won’t do it alone. From creating solutions for our clients to building careers for our people, we shape what matters, and that’s where you come in.

About The Role

At BDO, our Advisory team partners with clients to solve complex business challenges and create long‑term value through practical, commercially focused advice. Behind every successful team is a strong support network, and that's where you come in.

We are looking for a highly organised and proactive Team Assistant to support our Advisory practice on a 6-month Fixed Term Contract. This role is ideal for someone who enjoys being the go‑to person, thrives in a fast‑paced environment, and takes pride in delivering exceptional administrative and operational support.

Working closely with our Team Coordinator and Advisory professionals, you'll play a pivotal role in keeping our teams running smoothly by coordinating travel, supporting client engagements, managing documentation, assisting with onboarding activities, and contributing to a high standard of internal and client service.

No two days will be the same. You'll work across a variety of tasks and collaborate with stakeholders nationwide, making a meaningful impact on the efficiency and success of our teams.

Key Responsibilities

• Provide administrative and operational support to the Team Coordinator and wider Advisory team
• Coordinate travel, accommodation and itineraries for Partners and team members
• Prepare and process expense claims and maintain travel records
• Support client engagement administration, including conflict and independence checks and onboarding activities
• Assist with engagement setup, documentation management and project closure processes
• Prepare, format and maintain professional reports, presentations and documents
• Coordinate onboarding activities for new team members and assist with employee exit processes
• Organise team events, meetings and training sessions
• Maintain accurate records, filing systems and document libraries
• Contribute to business improvement initiatives and general operational support

About You

You're a highly organised professional who enjoys supporting others and takes pride in delivering exceptional service. You have a natural ability to juggle multiple priorities, work proactively, and maintain a high level of accuracy, even when deadlines are tight.

You're someone who thrives in a collaborative environment, enjoys building relationships across a business, and is always willing to lend a hand where needed.

To Be Successful In This Role, You'll Bring

• Previous experience in an administrative, team assistant, office coordinator, practice assistant or similar support role
• Experience coordinating travel, accommodation, meetings and logistics
• Strong document preparation, records management and administrative skills
• Excellent organisational abilities with the capacity to manage competing priorities
• High attention to detail and a commitment to quality
• Strong written and verbal communication skills
• A professional, approachable and customer‑focused mindset
• Advanced proficiency across Microsoft Office, including Outlook, Word, PowerPoint and Excel
• The ability to maintain confidentiality and handle sensitive information with discretion

You’ll Be Highly Regarded If You Have

• Experience working within a professional service, consulting, legal, accounting or corporate environment
• Exposure to client onboarding, engagement administration or document management systems
• Experience supporting senior leaders, business support functions or operational teams
• Experience using systems such as Dynamics 365 CRM, Workday PSA or similar platforms
• A Certificate IV or Diploma in Business Administration or a related discipline

Why BDO?

Working for BDO you will be part of a growing and market leading professional services firm.

Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.

Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.

We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible.

Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support.

Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.

With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience.

Our inclusive culture is underpinned by our core values (One, Bold, Human, Heart and Strive).

We are proud to be recognised as an Inclusive Employer for 2025-2026 by Diversity Council of Australia and a 2026-2028 Employer Committed to Gender Equality by the Workplace Gender Equality Agency (WGEA).

BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at [e-mail]