Talent Coordinator: Onboarding & Recruitment Admin

Whitehaven Coal; City of Brisbane; On-site; AUD 60,000 - 80,000; Full time

Job summary

Whitehaven Coal in Brisbane is seeking a Talent Coordinator (Recruitment Administrator) to join an established talent acquisition team. You will coordinate candidate pre-employment checks, onboarding activities and related administrative tasks to ensure smooth commencements.

The role focuses on coordinating travel, screening, contracts, training, and relocation for domestic and international hires, with a strong emphasis on accuracy and stakeholder communication.

Qualifications

• Experience in a fast-paced administrative or coordination role is preferred.
• Knowledge of coal industry legislative medical requirements is highly regarded (advantage).
• Exceptional attention to detail with a strong focus on accuracy.
• Proactive and results-oriented, with the ability to drive outcomes in a timely manner.
• Highly organised with excellent time management and prioritisation skills.
• Strong customer service focus with the ability to build effective relationships.

Responsibilities

• Coordinate travel and accommodation for candidate and employee site visits.
• Manage pre-employment screening, including medicals, work rights, qualifications, police and reference checks.
• Maintain vendor relationships for screening and relocation services, including quarterly performance reviews.
• Review employment contracts for accuracy and compliance.
• Coordinate onboarding activities and ensure all pre-commencement requirements are completed.
• Ensure new starters meet mandatory training and qualification requirements, arranging training as needed.
• Prepare and distribute weekly onboarding and pre-employment status reports to stakeholders, highlighting progress, outstanding actions and potential risks impacting commencement timelines.
• Manage domestic and international employee relocations.
• Raise and manage purchase requisitions and purchase orders.
• Support workforce resourcing projects and initiatives.
• Identify and implement tools and process improvements to enhance candidate sourcing.
• Coordinate merchandise orders and support recruitment events

Skills

Administrative coordination

Onboarding coordination

Pre-employment checks

Stakeholder management

Attention to detail

Time management

Job description

Whitehaven Coal in Brisbane is seeking a Talent Coordinator (Recruitment Administrator) to join an established talent acquisition team. You will coordinate candidate pre-employment checks, onboarding activities and related administrative tasks to ensure smooth commencements.

The role focuses on coordinating travel, screening, contracts, training, and relocation for domestic and international hires, with a strong emphasis on accuracy and stakeholder communication.