Talent Coordinator

Whitehaven Coal Limited; City of Brisbane; On-site; AUD 65,000 - 78,000; Full time

Benefits offered by this job

Career development

Diverse projects

Collaborative team

Job summary

Whitehaven Coal Limited in Brisbane is seeking a Talent Coordinator (Recruitment Administrator) to join our established talent acquisition team. You will coordinate pre-employment checks, onboarding, and relocation support, ensuring a smooth candidate experience.

This role involves coordinating travel, screening, contracts, training, and reporting, with an emphasis on accuracy and timeliness. If you have 3+ years in a fast-paced administrative role and an eye for detail, apply to help power our

Qualifications

• 3+ years in a fast-paced administrative or coordination role.
• Knowledge of coal industry legislative medical requirements is highly regarded.
• Exceptional attention to detail with a strong focus on accuracy.
• Proactive and results-oriented, with the ability to drive outcomes in a timely manner.

Responsibilities

• Coordinate travel and accommodation for candidate and employee site visits.
• Manage pre-employment screening, including medicals, work rights, qualifications, police and reference checks.
• Maintain vendor relationships for screening and relocation services, including quarterly performance reviews.
• Review employment contracts for accuracy and compliance.
• Coordinate onboarding activities and ensure all pre-commencement requirements are completed.
• Ensure new starters meet mandatory training and qualification requirements, arranging training as needed.
• Prepare and distribute weekly onboarding and pre-employment status reports to stakeholders, highlighting progress, outstanding actions and potential risks impacting commencement timelines.
• Manage domestic and international employee relocations.
• Raise and manage purchase requisitions and purchase orders.
• Support workforce resourcing projects and initiatives.
• Identify and implement tools and process improvements to enhance candidate sourcing.
• Coordinate merchandise orders and support recruitment events

Skills

Attention to detail

Time management

Customer service

Stakeholder management

Job description

About the Company

We’re one of Australia’s leading coal producers and we’re proud of it. Coal is in our DNA and our work is critical for people, industries and communities both here in Australia and overseas.

ASX listed, we operate six mines across NSW and QLD, producing metallurgical coal that’s critical for steelmaking and thermal coal that will support the world’s energy security as we move through the energy transition.

Whitehaven Coal is poised for continued growth through the optimisation of existing assets and the assessment of future acquisition opportunities. Our people, values and performance culture underpin our success.

About the Role

We have an exciting opportunity for a Talent Coordinator (Recruitment Administrator) to join an established talent acquisition team in Brisbane. As the Talent Coordinator, you are responsible for the efficient coordination of all candidate pre-employment checks and onboarding activities.

What You'll Do

• Coordinate travel and accommodation for candidate and employee site visits.


• Manage pre-employment screening, including medicals, work rights, qualifications, police and reference checks.


• Maintain vendor relationships for screening and relocation services, including quarterly performance reviews.


• Review employment contracts for accuracy and compliance.


• Coordinate onboarding activities and ensure all pre-commencement requirements are completed.


• Ensure new starters meet mandatory training and qualification requirements, arranging training as needed.


• Prepare and distribute weekly onboarding and pre-employment status reports to stakeholders, highlighting progress, outstanding actions and potential risks impacting commencement timelines.


• Manage domestic and international employee relocations.


• Raise and manage purchase requisitions and purchase orders.


• Support workforce resourcing projects and initiatives.


• Identify and implement tools and process improvements to enhance candidate sourcing.


• Coordinate merchandise orders and support recruitment events

What You'll Bring

• Ideally 3+ years' experience in a fast-paced administrative or coordination role


• Knowledge of coal industry legislative medical requirements is highly regarded


• Exceptional attention to detail with a strong focus on accuracy


• Proactive and results-oriented, with the ability to drive outcomes in a timely manner


• Highly organised with excellent time management and prioritisation skills


• Strong customer service focus, with the ability to build effective relationships and deliver a positive stakeholder experience

Why Whitehaven?

At Whitehaven, you'll be joining a growing organisation where recruitment is valued as a strategic function and where your expertise can make a genuine impact.

In return, we offer:

• Career development and progression opportunities


• Exposure to a diverse and complex portfolio of recruitment projects


• Supportive and collaborative team environment

Whitehaven Coal is committed to increasing the representation of women and Aboriginal people in the workplace. We are striving for an inclusive workplace that brings people from diverse backgrounds and welcomes applicants of diversity of gender, culture and experience. To be considered for this position you must have the right to work in Australia.