Supervisor, Shared Services Accounts Payable

ZipRecruiter; City of Melbourne; On-site; AUD 80,000 - 94,000; Full time

Job summary

A leading recruitment company is seeking an Accounts Payable Supervisor to oversee daily operations and lead a team of specialists. This role requires strong leadership, a deep understanding of AP systems, and the ability to drive process improvements. The ideal candidate has 5-8 years of experience in accounts payable, with a focus on compliance and operational excellence. Competitive compensation and comprehensive benefits are offered.

Benefits

Comprehensive healthcare coverage

401k Plan with Company Match

Paid Time Off

Tuition Reimbursement

Qualifications

• 5 - 8 years of experience in Accounts Payable, with at least 2-3 years in a supervisory or leadership role.
• Proven track record of leading process improvement projects.
• Strong understanding of AP processes, accounting principles, and ERP systems.

Responsibilities

• Lead and supervise a Shared Service Accounts Payable team.
• Champion and support process improvement initiatives.
• Ensure compliance with internal controls and company policies.

Skills

Leadership skills

Analytical skills

Communication skills

Detail-oriented

Problem-solving skills

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

SAP

Microsoft Excel

OCR technology (e.g. Onbase)

Automation tools (e.g. Esker)

Job description

Overview

The Accounts Payable Supervisor is responsible for overseeing the daily operations of the Shared Service Accounts Payable (AP) function, ensuring timely and accurate processing of vendor invoices and payments. This role leads a team of AP specialists, providing guidance, training, and performance management to ensure compliance with company policies and regulatory requirements. The Supervisor collaborates closely with Procurement, Treasury, and other cross-functional teams to resolve discrepancies, improve processes, and support strategic initiatives. The Supervisor will bring strong leadership skills, a deep understanding of AP systems and workflows, and a commitment to continuous improvement and operational excellence. The Accounts Payable Supervisor will lead our AP team through a period of transformation and growth, overseeing and driving process improvements, fostering a culture of continuous innovation, and guiding teams through positive change. Our organization has a strong foundation and long-standing practices, and we are now looking to evolve and modernize our AP operations. The ideal candidate will bring fresh perspectives, inspire collaboration, and help us move forward while honoring the strengths of our existing structure.

Responsibilities

• Lead and supervise a Shared Service Accounts Payable team, ensuring timely and accurate processing of invoices, timely disposal of exceptions from Onbase and Esker, monitor workflows and processing of payments.
• Champion and/or support process improvement initiatives to streamline workflows, reduce errors, and enhance efficiency.
• Act as a change agent, promoting innovation and adoption of new technologies and practices within the AP function.
• Collaborate cross-functionally with Procurement, Treasury, Controllers, and IT to resolve issues and implement best practices.
• Assist in designing and monitor AP metrics and KPIs, identifying trends and opportunities for improvement.
• Ensure compliance with internal controls, company policies, and regulatory requirements.
• Support month-end and year-end close activities, including reconciliations and accruals.
• Assist with audits by providing documentation and insights.
• Maintain vendor relationships and resolve escalated issues professionally and efficiently.
• Train, mentor, and develop AP staff to build a high-performing team.

Minimum required qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 5 - 8 years of experience in Accounts Payable, with at least 2-3 years in a supervisory or leadership role in a manufacturing or related industry.
• Proven track record of leading process improvement projects and driving organizational change.
• Strong understanding of AP processes, accounting principles, and ERP systems (e.g. SAP).
• Excellent leadership, communication, and interpersonal skills.
• Proficiency in Microsoft Excel and other financial tools.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Detail-oriented with strong analytical and problem-solving skills.

Additional desired qualifications

• Experience in a shared services or global finance environment.
• Experience with OCR technology (e.g. Onbase) processing invoices and familiarity with automation tools (e.g. Esker) and process improvement methodologies.
• Experience designing and monitoring workflows and exceptions; Knowledge of SOX compliance and internal controls.
• Experience with SAP.

Working conditions

• Office environment with cubicle. Some travel to other sites will be required.

Compensation and other details

The compensation for this position typically falls between $80,000 - 94,000 per year. This position is not eligible for overtime. The final compensation offered to a successful candidate will depend on several factors including type and years of relevant experience, Falcon-specific experience, relevant education/certifications, geographic location, and shift.

Our total compensation package also offers comprehensive healthcare coverage (Medical/Prescription, Dental, Vision), HSA and FSA options, 401k Plan with Company Match, Life Insurance, Benefits, Supplemental Insurance, Group Legal, Paid Time Off, Tuition Reimbursement, Employee Discounts and much more.

We are committed to finding the best, brightest and most dedicated individuals in the aviation industry. Our employees are the key to our success. Soar with us.

Dassault Falcon Jet will not be utilizing agencies to staff this position. Please do not forward resumes to Dassault Falcon Jet, Recruiters, Human Resources Business Partners, Hiring Managers and/or employees at any of our locations regarding this position. Dassault Falcon Jet is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of Dassault Falcon Jet. If during the search, Dassault Falcon Jet determines the need to engage agencies, there must be an executed agreement in place and a member of our Human Resources or Talent Acquisition staff will formally engage you in this search.