Sub School Admin Assistant

Department of Education Victoria; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Birranga College is seeking a dedicated Sub School Assistant to support the day-to-day operations of a new secondary school in Clyde North, VIC. You will coordinate routine tasks under supervision, support sub-school staff, and help with student programs and documentation.

The role focuses on teamwork, communication, and adherence to school policies. Experience in education support is valued, with opportunities to contribute to student attendance, wellbeing, and community connections.

Qualifications

• SC1 Demonstrated capacity to coordinate and support others in respect to specific work functions relevant to the role.
• SC2 Demonstrated capacity to work and collaborate with others in a team environment.
• SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
• SC4 Possess the technical knowledge and expertise relevant to the position.
• SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
• SC6 A commitment to professional learning and growth for both self and others.
• SC7 Demonstrate a commitment to fostering and helping to develop the college's culture through practicing the values of Belong, Believe, Become.

Responsibilities

• Assist sub school staff with routine duties under supervision and direction.
• Support documentation, certificates and newsletters in collaboration with youth leadership and staff.
• Issue breaches for lateness and uniform; manage detention reminders and routines.
• Oversee sub school locker allocation and assist with lock resets and replacements.
• Promote events for student leaders and forums; assist with NAPLAN administration.
• Coordinate, support and potentially lead coordinated activities within the sub school.

Job description

Department of Education Victoria – Clyde North VIC

20h ago , from Department of Education & Training Victoria

BirrangaCollegesits in a rapidly growing residentialareain the suburb of Clyde North. The school will work in partnership with the community toprovideauthentic learning opportunities andthebest academic and personal outcomes for all students.BirrangaCollegeis a new secondary school that opened in January 2026 with Year 7 enrolments only.Subsequentyear levelswill beaddedeach year. Neighbouring schools are relativelylargeandthe schoolis expected to grow quickly to meet residents demand for excellence in education, consistent with the vision for the Education State.

BirrangaCollegewill provide students withstate-of-the-artfacilities in STEM, Technologies, Visual Arts and Physical Education and contemporary learning spaces to cater for the needs of all our students.

School Vision and Values

BirrangaCollegehas a vision of cultivating compassionate hearts, curious minds and confident leaders. We will live by our values, `Belong, Believe, Become`.We look forward to our studentsemergingas resilient and productive members of the community.

The name Birranga and the symbol of the oyster shell carry deep significance. The Bunurong people of the Kulin Nation lived in the Clyde region, and oyster shell remnants discovered along Cardinia Creek speak to their enduring presence in this landscape. Our emblem a reminder that every student carries within them a rare and precious pearl: an innate goodness and unique talent waiting to be discovered. Our job as educators is to help discover this potential and draw it out in each and every student.

At Birranga College, we believe that pearl is found through connection to each other, to learning, and to community. That belief shapes everything we do.

Our educational philosophy extends beyond the classroom and embraces our values ofBelong Believe Become:

BELONG

BE grateful

BE empathetic

BELIEVE

BE curious

BE responsible

BE confident

BECOME

BE a leader

BE self-aware

BE an upstander

Birranga 5 promises staff make to each other

• We value teamwork, collaboration and fun to help each other succeed.
• We communicate and build trust by being compassionate and honest with each other.
• We work in partnership with students, staff and families and so foster growth in ourselves and others.
• We support every individual to have the courage to believe in themselves and to be their best, authentic self.
• We support andmaintaina safe and respectful environment with empathy

Commitment to Excellence

The school will deliver the highest quality of education for all learners. Our school willdemonstratea strong commitment to outstanding post school outcomes for all students, be that University or other further study, apprenticeships,traineeshipsor full-time work. This fulfills our purpose of ensuring we open the shell to reveal the pearl - the full potential of our students, becoming the best version of themselves.

Applicants are also welcome to contact Nick Hamer-Smtih, Principal,to discuss the advertised role.

Please email ***************@education.vic.gov.au

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

SC7 Demonstrate acommitment to fostering andhelping to developthe college's culturethrough practicing thevaluesofBelong, Believe, Become.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

Complete all photocopying, printing and collating of resources for the sub school, including for sub school staff

Support documentation, certificates and newsletter content in collaboration with YLCs, SSLs, community leaders and Assistant Principals

Issue breaches for lateness and uniform

Complete suspension paperwork in Cases

Reschedule missed or non-attended detentions and deliver detention reminders to classrooms

Oversee sub school locker allocation, follow up students without locks, and support with lock resets and replacements

Promote events for student leaders, forums and similar activities

Support the administration of NAPLAN

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

This role should foster a well-organized, supportive sub-school community with strong communication and efficient operations. Expected outcomes include accurate student records, effective coordination between staff and families, well-attended and smoothly run sub-school events, timely communication of important information, and positive student engagement. The Sub School Assistant should contribute to improved student attendance, wellbeing, and connection to their year level community.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

No job description available

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal