Student Support Receptionist

Wall Street; Sale; On-site; AUD 50,000 - 70,000; Full time

Job summary

A vocational education provider in Sale is looking for a motivated Student Support Receptionist. This permanent role offers family-friendly hours and a chance to work in a supportive team focused on education. Responsibilities include managing student inquiries, data management, and general office support. Ideal candidates have customer service experience, strong administrative skills, and excellent communication abilities.

Benefits

Family-friendly hours

Supportive team culture

Meaningful training outcomes

Qualifications

• Experience in a similar role providing customer service and client support.
• Strong administrative and data entry skills.
• Excellent interpersonal and communication skills.

Responsibilities

• Manage and respond to student enquiries promptly and professionally.
• Prepare and process enrolment paperwork and training plans.
• Maintain accurate student data in our Student Management System.

Skills

Customer service experience

Data entry skills

Intermediate Microsoft Word

Intermediate Microsoft Excel

Communication skills

Problem-solving skills

Tools

VETtrak

Job description

Permanent role with a respected training provider

Family-friendly hours: Mon-Fri, 9 am to 3 pm

Supportive team culture with opportunities to learn and grow

About Us

Partners in Training Australia (RTO Code 21837) is a family-owned and operated vocational education and training organisation providing high-quality education across Australia for more than 20 years. We focus on partnering with students and clients to offer accessible study options that fit around work and home life.

Our trainers and assessors have the most relevant and current skills and knowledge with strong industry links, ensuring our graduates meet industry expectations.

About the Role

We are currently seeking a motivated and detail-oriented Student Support Receptionist to join our team in Sale. This role is ideal for someone with experience in administration and data entry, who thrives in a collaborative environment and enjoys supporting others.

Key Responsibilities

• Be the face of Partners in Training: manage and respond to student enquiries promptly and professionally via phone, email and in person
• Reception & coordination: welcome visitors, answer calls and support trainers with scheduling, room bookings, preparing training materials and updating class calendars
• Student administration: prepare and process enrolment paperwork, training plans, attendance records and certificates
• Data management: maintain accurate student data in our Student Management System (VETtrak) and ensure compliance with funding and regulatory requirements
• Records & compliance: keep electronic and paper records organised to meet audit and reporting standards
• General office support: manage mail, filing, ordering supplies and learning materials
• Stakeholder liaison: work with government bodies, partner organisations and the Training Coordinator to keep everything running smoothly
• Continuous improvement: identify and suggest ways to streamline processes and enhance the student experience

Must Haves

• Experience in a similar role providing customer service and client support
• Strong administrative and data entry skills (experience with VETtrak or similar SMS is an advantage but not essential)
• Intermediate level Microsoft Word and Excel skills
• Experience managing social media content (desirable)
• Excellent interpersonal and communication skills, both written and verbal
• Ability to learn new systems and processes quickly, work independently and demonstrate initiative
• Problem-solving skills and flexibility to adapt to changing priorities
• Knowledge of vocational education or RTO environments (desirable but not essential)

Benefits

• Permanent role base in Sale with a flexible start date
• Family-friendly hours Monday–Friday, 8:30 am–3:00 pm
• Join a supportive, close-knit team passionate about education
• Contribute to meaningful training outcomes and make a real impact on student success across regional communities

How to Apply

Click Apply Now and upload your CV and cover letter outlining your qualifications, experience and why you’d like to work with Partners in Training Australia.

We value diversity and encourage applications from all individuals, including Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, and people with disability.