Strategic Executive Assistant to Managing Director & Board

Symal; Melbourne; On-site; AUD 110,000 - 170,000; Full time

Job summary

Symal is seeking an exceptional Executive Assistant to support the Managing Director and the executive leadership team. You will be the trusted extension of the MD, coordinating priorities, governance, and meetings for a complex ASX-listed organisation.

This role involves diary management, board papers, investor roadshows, travel, and discreet stakeholder engagement, with accountability for keeping the MD fully prepared for key decisions, in a fast-paced construction environment.

Qualifications

• Experience supporting a Managing Director or CEO, preferably within an ASX-listed organisation.
• Strong governance experience, including board materials and liaison with Directors and the Chair.
• Exposure to investor relations activities such as roadshows and reporting seasons.
• Excellent organisational skills with the ability to manage competing priorities.
• Outstanding communication and stakeholder management; discretion with confidential information.

Responsibilities

• Manage the Managing Director's calendar and priorities.
• Prepare executive briefings, Board papers, agendas and materials.
• Coordinate Board and Committee meetings, documentation, minutes and actions.
• Manage executive communications and stakeholder engagement with professionalism.
• Coordinate investor roadshows, reporting season activities, events and travel.
• Follow up actions and ensure MD is prepared for key meetings and commitments.

Skills

Executive support

Board governance

Stakeholder management

Diary management

Communication

Discretion

Job description

Job Search Category: Administration and Support

Make it yours

Experience the excitement of building your engineering career in our evolving construction company, where people and performance make amazing things happen.

Who we are

We're Symal, a proudly different group of companies with a story of significant growth, pushing what’s possible as one of Australia’s largest self-performing contractors.

We innovate with intent – problem solving and delivering the best outcomes to our partners, communities and each other - that’s what has made Symal a success and will continue to into the future.

It’s not what we do that defines us, it’s how we do it, building better together.

The Role

We're seeking an exceptional Executive Assistant to support our Managing Director and serve as a trusted partner to the executive leadership team. Success in this role will require proven experience supporting a Managing Director within an ASX-listed company.

This is more than a traditional EA role. You'll act as an extension of the Managing Director, helping manage priorities, coordinate key business activities, support governance requirements, and ensure the MD is prepared for every meeting, decision, and stakeholder interaction.

You'll also support the Chair and Non-Executive Directors, contributing to effective Board operations and strong governance practices.

Your Everyday

• Manage the Managing Director's diary, ensuring time is aligned to business priorities.
• Prepare executive briefings, Board papers, agendas, and meeting materials.
• Coordinate Board and Committee meetings, including documentation, minutes, and action tracking.
• Manage executive communications and stakeholder engagement with professionalism and discretion.
• Coordinate investor roadshows, reporting season activities, executive events, and travel arrangements.
• Follow up actions, manage deadlines, and ensure the MD is fully prepared for key meetings and commitments.

Who Are You?

You're an experienced Executive Assistant who thrives in a fast-paced environment and enjoys being one step ahead. You're highly organised, proactive, and confident working with senior executives, Board members, and external stakeholders.

You'll Bring

• Experience supporting a Managing Director or CEO within an ASX-listed organisation.
• Strong Board and governance experience, including preparing Board materials and liaising with Directors and the Chair.
• Exposure to investor relations activities, including roadshows, reporting season requirements, and executive events.
• Outstanding organisational skills, with the ability to manage competing priorities and anticipate business needs.
• Excellent communication and stakeholder management skills.
• The ability to act as a trusted extension of the Managing Director by following up actions, coordinating priorities, and driving outcomes.
• Strong judgement, discretion, and experience handling confidential information.

Highly Regarded

• Experience supporting a CFO or General Counsel within an ASX-listed organisation.
• Exposure to reporting cycles, market announcements, and investor-facing activities.
• Experience within infrastructure, construction, engineering, or similarly complex corporate environments.

A career with us

At Symal, we've always known that people and performance make amazing things happen. Work like ours needs problem solvers, bold thinkers and genuinely good people. If you're looking for a passionate team and a pathway to career success, now's the time to make it yours.

There are plenty of good reasons to dig into a career at Symal.

• Forge pathways: We open doors to diverse, challenging and future-shaping construction projects to expand your experience and develop your career.
• Get ahead: From early career support and specialised learning to leadership development, we back you with tailored development programs to help you reach your goals. Success is defined by your direction and progress.
• Keep well: A healthy and happy workplace builds a brighter future. With wellness benefits, discounted health insurance, a perks and rewards platform and an industry-leading employee assistance program, we’re here to support you when you need it.
• Stay social: People are the core of Symal. Our leading-edge work and breakout spaces stocked with snacks bring the best out of our teams and keep them fuelled for their next challenge, while our social calendar is stacked with events to connect, celebrate and reward our people.

Diversity of thought fuels our progress

Our inclusion offerings are designed to open doors for individuals who may not see a traditional entry point into the construction industry. We’re empowering women to thrive in construction through Shine , championing veteran career transitions through Resolve and building meaningful careers for Aboriginal people with Wamarra - helping you build a future where you belong.

Aboriginal and Torres Strait Islander peoples, veterans and individuals from diverse cultural and life experiences are encouraged to apply.

Symal acknowledges the Traditional Custodians of the lands upon which we work, live and socialise.We pay our respect to their Elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples who we recognise as Australia’s First Peoples whose cultural practices continue today.