Strategic EA to Deputy Project Director

WeBuild; Cooma; On-site; AUD 80,000 - 110,000; Full time

Job summary

WeBuild seeks an Executive Assistant to the Deputy Project Director to provide high-level administrative and coordination support in a dynamic environment. You will manage calendars, travel, and communications, enabling leadership to stay focused on strategic priorities.

You will build strong relationships with internal and external stakeholders, prepare reports and board materials, and coordinate with Snowy Hydro and project teams.

Qualifications

• Experience supporting executives or senior leaders.
• Excellent written and verbal communication skills.
• Ability to maintain strict confidentiality.
• Strong organisational and calendar management.

Responsibilities

• Coordinate travel plans, including flights, hotels and transport.
• Coordinate international travel and itineraries, including visa needs.
• Schedule meetings and manage the Directors' calendars.
• Prioritise matters and re-route to relevant team members.
• Handle emails and general correspondence for the Director.
• Prepare and submit expense claims.
• Provide day-to-day admin support to the Director and wider team.
• Develop agendas and record minutes; support reporting deadlines.

Skills

Google Suite

Microsoft Office

Communication skills

Confidentiality

Attention to detail

Prioritisation

Judgement

Stakeholder engagement

Job description

WeBuild seeks an Executive Assistant to the Deputy Project Director to provide high-level administrative and coordination support in a dynamic environment. You will manage calendars, travel, and communications, enabling leadership to stay focused on strategic priorities.

You will build strong relationships with internal and external stakeholders, prepare reports and board materials, and coordinate with Snowy Hydro and project teams.