Stores Supervisor

Queensland Corrective Services; Woodford; On-site; AUD 60,000 - 90,000; Full time

Job summary

Queensland Corrective Services – Woodford QLD seeks a Stores Supervisor to develop, implement, and evaluate stores practices within a correctional centre. You will oversee stock purchasing, inventory control, and prisoner services, ensuring compliance with procedures and safekeeping of assets.

Responsibilities include managing local procedures, budgeting, documentation, and audits, while coordinating with custodial operations to support daily centre needs.

Qualifications

• There are no mandatory qualifications for this position.
• Desirable certificates include Certificate of Competency Class 8-A-1 (Lift Truck) or WH&S Certification and an Australia Class LF Forklift certificate.

Responsibilities

• Develop local stores procedures in accordance with the needs of the centre, compliant to QCS procedures.
• Maintain stores procedures and documentation per QCS financial management manual and purchasing system.
• Oversee the administration of stock purchases and prisoner canteen services local procedures.
• Review and manage stock orders from all areas of the centre through the local internal system.
• Provide an auditable trail of stock orders through the inventory and stock management system.
• Manage stores budget in line with financial delegations.
• Ensure all requests for goods and services are processed promptly.
• Ensure centre documentation is archived appropriately.
• Manage control and issue of uniforms and prisoner purchasing system support services.
• Purchase, store and control inventory stock items for the centre as required.
• Maintain stock control through regular stock checks and stock takes.
• Ensure write-offs and stock discrepancies are processed per delegations.
• Ensure monthly stock accounting reports are accurate.
• Provide monthly stock and stores reports.

Tools

QUEST systems

Job description

Queensland Corrective Services – Woodford QLD

Southern Region Command, Custodial Operations Division is responsible for the delivery of custodial services across Queensland. People in custody are supervised in either high or low security correctional centres. High security centres provide for the management of adult prisoners held in secure custody correctional centres across Queensland.

In this role you will be responsible for the development, implementation, maintenance and evaluation of all stores management practices, policies and procedures to ensure efficient and cost-effective operation of the stores function within a correctional centre

The primary accountabilities of the Stores Supervisor include:

• Develop local stores procedures in accordance with the needs of the centre, compliant to relevant QCS procedures.
• Maintain stores procedures and documentation in accordance with QCS financial management manual, QCS procedures, requirements of the purchasing system and QUEST systems where applicable.
• Implement and maintain Offender Purchasing and Offender Canteen Services local procedures in accordance with relevant procedures
• Oversee the administration of the purchase of stock and stores for the centre store
• Review and manage the stock orders from all areas of the centre through the local internal system.
• Provide, through the inventory and stock management system an auditable trail of stock orders.
• Manage stock control in accordance with direction from the Correctional Manager Business Services and relevant delegations.
• Manage stores budget in accordance with direction from the Correctional Manager Business Services and relevant financial delegations.
• Ensure that all requests for goods and services are processed and actioned in a timely manner.
• Ensure all centre documentation is appropriately archived.
• Manage the control and issue of uniforms. Manage and administer the Prisoner Purchasing System and the Prisoner Canteen Service, maintain smooth operation of all prisoner stores support services.
• Purchase, store and control Inventory stock items for the centre as required.
• Manage stock control through regular stock checks and stock takes
• Ensure that write-offs and stock discrepancies are processed in accordance with relevant delegations
• Ensure that monthly stock accounting procedures are reported accurately
• Provide monthly stock reports and stores report
• Ensure that outstanding invoices and receipts are appropriately recorded through a monthly accrual report. (Suggest delete this point given that with the advent of ECC the need for accrual accounting will cease).
• Understand and implement appropriate warehousing techniques including the storage and movement of bulk equipment, foodstuffs, chemicals and dangerous goods
• Maintain appropriate storage and handling practices when handling goods which carry a Material Safety Data Sheet (MSDS) warning.
• Ensure that the centre store complies with all workplace health and safety regulations
• Conduct regular stores audits to ensure that all processes are in compliance with workplace health and safety regulations
• Ensure all staff are appropriately informed and trained on correct lifting techniques
• Ensure that all staff utilising Materials Handling Equipment are correctly licensed and trained.
• Ensure all staff and prisoners entering the store are accurately briefed on movement within the store and other required workplace health and safety issues
• Ensure all prisoner workers are in compliance with centre local operating procedures
• Maintain a register of access to the store area
• Provide direction to staff and prisoner workers to achieve required outcomes
• Ensure all stores staff are conversant in safety precautions within the store including the use of personal duress alarms, appropriate interaction with prisoner workers within the store and appropriate behaviour within the store and centre

Mandatory requirements:

• There are no mandatory qualifications for this position
• Whilst there are no mandatory qualifications for this position, successful completion or the willingness to complete a Certificate of Competency Class 8-A-1 (Lift Truck) or a current WH&S Certification and an Australia Class LF Forklift (Not Pedestrian Operated) Certificate would be highly desirable