Site Administrator

Bellevue Gold Limited; Leinster; Hybrid; AUD 70,000 - 95,000; Full time

Job summary

Bellevue Gold Limited is seeking a Site Administrator for our Bellevue Gold Project, located ~30km north of Leinster, WA. This full-time role manages flight bookings, site roster, accommodation, reception duties and document control, with duties expanding to procurement, IT, and camp management.

You will work 12-hour shifts on an 8 days on, 6 days off roster, support HR onboarding, coordinate safe site operations, and provide general admin to the site team, ensuring efficient village services

Qualifications

• Commitment to health, safety, environmental responsibility, and sustainable development.
• Proven experience as a Site Administrator
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• A strong background in reception and office management roles
• Intermediate Microsoft Office skills (Excel, PowerPoint, Outlook, Visio and Word)
• Working knowledge of INX software
• Professional and courteous telephone manner
• Excellent communication skills both verbal and written
• Highly organised and efficient
• Demonstrated willingness to assist and provide support
• Self-starter with ability to multitask and liaise with personnel and clientele

Responsibilities

• Point of contact for delivery drivers and site visitors
• Provide reception services to site visitors
• Answer and relay incoming calls and messages
• Ensure site offices and training areas are well presented
• Provide administrative support to the wider site team
• Assist HR with onboarding and PPE ordering
• Maintain office supplies and equipment
• Organise couriers and deliveries to site
• Receive deliveries and verify invoices for Accounts Payable
• Maintain document control system and formatting of documents
• Administer minor contracts and local temporary services
• Maintain site IT and phone systems
• Transport personnel to/from local airports and Leinster when needed
• Manage site rosters and accommodation logistics
• Coordinate village bookings and catering services
• Oversee camp maintenance requests in absence of senior
• Keep office and reception areas clean, safe and welcoming
• Support leader with other tasks as required

Skills

Site administration

Reception and office management

Microsoft Office

INX software

Communication skills

Time management

Tools

Printers & Fax

Job description

Bellevue Gold Limited (ASX:BGL) operates its 100% owned high-grade Bellevue gold mine in Western Australia. The Bellevue mine has a long mine life and is forecast to produce ~150,000 Au ounces a year.

Underground mining has occurred since late 2020 to establish multiple mining fronts that de-risks production with exploration in progress to expand the current high-grade resource.

The Bellevue Gold Mine is located approximately 30km north of Leinster township and sits in a major gold, lithium and nickel producing district. The Company has a highly skilled management team with a track record of exploration success and operating major gold mines.

Bellevue Gold has achieved its ambitious goal of net zero greenhouse gas emissions for the Bellevue Gold Project. This milestone has been underpinned by a sector-leading renewable energy power station, designed to deliver approximately 80–90% renewable energy penetration and support Bellevue’s position as a low-carbon gold producer.

Bellevue Gold’s vision is to be a sustainable gold mining company that delivers value for shareholders, benefits local communities, and fosters a thriving workplace. Through its values-based leadership approach, the Company is committed to building a high-performance organization that delivers superior shareholder returns and positive ESG outcomes. We seek to foster an energetic and collaborative work culture that attracts and retains exceptional employees.

Job Description

The primary focus of this role is to manage the booking and administration of all flights to/from site and the room allocations for site-based accommodation. The role will also involve a variety of secondary tasks, including (but not limited to) maintaining an accurate site roster, providing reception services and meeting all visitors, document control, assisting with site procurement (including ordering and receiving goods, and verifying receipts for accounts payable), maintaining site IT and phone systems, day-to-day management of the catering contractor and other general admin duties as required.

This position is offered on a full-time basis, working 12 hours per day on an 8 days on, 6 days off roster at our Bellevue Gold Project outside of Leinster WA.

Your main duties and responsibilities will include (but are not limited to):

• Point of contact for all delivery drivers, site visitors or any other non-BGL personnel accessing the mining lease
• Providing reception services to all site visitors
• Point of contact for all incoming phone calls and taking and passing on messages
• Ensuring site offices & training areas are properly presented
• Providing accurate, timely and high-level administrative support to the wider site team
• Assisting HR with the onboarding of new personnel (including ordering of relevant PPE in advance of their start-date)
• Maintaining and ordering office and stationary supplies
• Maintaining multiple photocopiers, on a daily basis i.e. ensuring adequate paper & toner supplies
• Organising couriers and deliveries for site
• Receiving goods delivered to site and assisting Accounts Payable with verifying invoices
• Providing support in formatting documents and maintaining a document control system
• Administering minor contracts and manage local temporary contract services.
• Maintaining site IT and phone systems.
• Driving personnel to/from local airports as required.
• Driving to/from Leinster to carry out miscellaneous tasks and complete errands.
• Undertaking other general administrative tasks as directed.
• Managing personnel logistics on site, including rosters and accommodation;
• Maintenance of site-based roster on a daily basis with reports being sent out to managers daily on planned movements. Deliver effective and efficient Village services to customers
• Coordination of all flight bookings and roster changes
• Management of all village bookings
• Day-to day management of the village including overseeing the catering contractor, managing maintenance requests and liaising with the maintenance department for general camp maintenance in the absence of the senior.
• Undertake routine upkeep of the office and reception areas to ensure a clean, safe, and welcoming environment for employees and visitors.
• Other tasks as required by your Leader

Desired Skills and Experience

Key Skills/Qualifications/Experience/Competencies:

• Commitment to health, safety, environmental responsibility, and sustainable development
• Proven experience as a Site Administrator
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• A strong background in reception and office management roles
• Intermediate Microsoft Office skills (i.e. Excel, PowerPoint, Outlook, Visio and Word)
• Working knowledge of INX software
• Professional and courteous telephone manner
• Excellent communication skills both verbal and written
• Highly organised and efficient
• Demonstrated willingness to assist and provide support
• Self-starter with ability to multitask and liaise with personnel and clientele
• Advance time management skills
• Flexible approach to change in role scope and responsibilities

BGL is commitment to creating a diverse and inclusive workplace and building an organisation which provides equalopportunities for all its employees with the objective of attracting, retaining, and developing a workforce that is representative of the wider community. Further to this BGL regards engagement, communications, and consultation with the community inwhich we operate as a core principle to our business. Through our community investment program with local communities andhe wider corporate sponsorship programs Bellevue Gold aims to leave a legacy of improved outcomes in the communities in which we operate.