Site Administrator

Bielby Holdings; Armidale; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive remuneration

Project uplifts for eligible regional/

FIFO/DIDO assignments

Paid parental leave

Wellbeing support

Employee benefits

NAWIC networking and professional dev

Job summary

Bielby is seeking an experienced Administrator to join the Armidale team as part of a major regional infrastructure project. You will greet visitors, manage mail and calls, coordinate office setup and provide essential admin support to the project SLT team.

With 4+ years in administration, you’ll bring strong organisational skills, attention to detail and a positive, team-first mindset to help Bielby deliver complex civil infrastructure across regional NSW.

Qualifications

• 4+ years in a professional Administration role.
• Strong organisational skills with the ability to multitask.
• Proficient with Microsoft Office and ability to pick up new software.
• High attention to detail.
• A positive attitude and team-first mindset.

Responsibilities

• Welcoming and directing visitors.
• Answering and redirecting incoming calls.
• Handling incoming and outgoing mail and deliveries.
• Coordinating office set-up, maintenance and repairs.
• Ordering uniforms, office and kitchen supplies.
• Cleaning and stocking kitchen areas.
• Booking travel for project team.
• Reconciling credit cards and making ad hoc purchases.
• Supporting with invoice processing.
• General administration support to wider project SLT team.

Skills

Multitasking

Organisational skills

Microsoft Office

Attention to detail

Team-oriented

Tools

Microsoft Office

Job description

Bielby is experiencing a period of sustained growth, supported by a strong pipeline of major infrastructure opportunities and continued expansion into new regions. Building on over 40 years of successful major project delivery, we are seeking an experienced Administrator to join our team in Armidale, NSW.

Bielby has been awarded the Kempsey-Armidale Road Restoration Project (K2A) by Armidale Regional Council, marking our first major award since establishing a permanent NSW presence in early 2026. It also represents our largest infrastructure restoration and recovery contract to date, a key pillar of Bielby’s growth and diversification strategy.

The project will restore 43 kilometres of Kempsey-Armidale Road and a five-kilometre section of Lower Creek Road following damage caused by the 2019 bushfires and subsequent flood events in 2020 and 2022. Once complete, the works will help reconnect communities, support regional industries and improve the resilience of an important transport corridor linking Armidale with the NSW coast.

You will be part of a $400M major regional infrastructure project that will restore and strengthen critical transport links across regional New South Wales. More importantly, it is an opportunity to play a key role in Bielby's strategic expansion within NSW.

The Opportunity

Being a front-facing role, this position will be critical to the project in ensuring that everyone is greeted and onboarded, coordinating office set-up and providing general admin support to the wider team.

What You’ll Be Doing

Every day will look a little different, but here’s a taste of what’s involved:

• Welcoming and directing visitor
• Answering and redirecting incoming calls
• Handling incoming and outgoing mail and deliveries
• Coordinating office set-up, maintenance and repairs
• Ordering uniforms, office and kitchen supplies
• Cleaning and stocking kitchen areas
• Booking travel for project team
• Reconciling credit cards and making ad hoc purchases
• Supporting with invoice processing
• General administration support to wider project SLT team.

Ideally, you’ll bring:

• 4+ years in a professional Administration role
• Strong organisational skills with the ability to multitask
• Pro with Microsoft Office and ability to pick up new software
• High attention to detail.
• A positive attitude and team-first mindset

Why Bielby?

The Bielby Way – Where People Matter

At Bielby, you'll get the opportunity to work on complex, meaningful infrastructure while being part of a business where your contribution is visible, your voice is valued and you're trusted to get on with the job.

We're proudly Australian owned and operated, with more than 40 years of experience and a strong reputation for delivering major civil infrastructure. With a strong pipeline and an expanding geographic footprint, we're creating new opportunities for our people and their careers.

What you can expect:

Real responsibility and a genuine voice

– we empower capable people to make decisions, solve problems and take ownership.

Career growth through experience

– build your technical, commercial and leadership capability through hands-on experience, mentoring, internal mobility and development opportunities.

Complex projects that make an impact

– contribute to infrastructure that connects communities and leaves a lasting legacy.

A highly engaged culture

– our latest employee engagement score is 17% above the industry average.

People genuinely matter

– safety, wellbeing, respect, honesty and collaboration are central to how we work.

Competitive rewards and benefits

– including competitive remuneration, project uplifts for eligible regional/FIFO/DIDO assignments, paid parental leave, wellbeing support and employee benefits.

A workplace that values different perspectives

– we're committed to belonging and inclusion and are a corporate member of NAWIC, providing all employees access to networking, mentoring and professional development opportunities.

As Bielby grows, you grow with us.

Interested? We’d like to hear from you.

Successful applicants will be required to undergo a pre-employment medical, including drug and alcohol checks.

Applicants must have eligibility to work in Australia.