Site Activation Manager (Australia)

Worldwide Clinical Trials PTY Limited; Australia; Remote; AUD 120,000 - 160,000; Full time

Job summary

Worldwide Clinical Trials is seeking a Site Activation Manager to drive study start-up and site activation activities for global trials. You will coordinate with sponsors, sites, and cross-functional teams to ensure milestones are met within budget while maintaining regulatory compliance and high quality standards.

Based in Australia with a remote setup, you will oversee regulatory submissions, site identification, contract tracking, and start-up requirements, while leading risk management and

Qualifications

• Bachelor's degree in life sciences or healthcare with clinical research experience.
• Minimum 4 years of CRO/pharma experience in Start-up/ Site Management.
• Strong knowledge of ICH GCP, regulatory requirements, and trial regulations.
• Ability to manage multiple priorities in a fast-paced environment.
• Proven leadership and cross-functional collaboration skills.

Responsibilities

• Lead study start-up and site activation activities as primary point of contact and accountability for assigned projects.
• Oversee site activation deliverables and coordinate cross-functional teams to achieve milestones on time and within budget.
• Manage collection, tracking, analysis, and maintenance of essential study and site documentation.
• Partner with internal teams to accelerate site qualification, selection, and activation timelines.
• Communicate project status, risks, and updates to sponsors, project leadership, and study teams.
• Develop risk assessments and mitigation plans to support project execution and delivery.
• Monitor budgets, track out-of-scope activities, and support change order processes related to site activation work.
• Establish and evaluate site activation metrics to drive corrective actions and improve KPIs.
• Contribute to process improvements, training, proposals, and other business development efforts as needed.

Skills

Leadership

Organizational skills

Stakeholder management

Cross-functional collaboration

Problem solving

Communication

MS Office

Education

Bachelor's degree in life sciences or related field

Tools

Microsoft Office

Job description

Join a global Contract Resource Organization (CRO) where innovation meets purpose. At Worldwide Clinical Trials, we're driven by a shared commitment to improving lives through high-quality clinical research. Our teams are empowered to think creatively, take ownership, and deliver meaningful work that helps bring life-changing therapies to patients around the world. With more than 4,000 professionals across the globe, we foster a collaborative and inclusive environment where diverse perspectives are valued, growth is encouraged, and every contribution makes an impact. Whether you're building your career or bringing years of experience, you'll have the opportunity to learn, grow, and help shape the future of clinical research. Make an Impact as a Site Activation Manager at Worldwide Play a critical role in advancing clinical research by leading site activation activities that help studies move forward efficiently and compliantly.

In this role, you'll drive study start-up and site activation deliverables, working closely with sponsors, sites, and cross-functional teams to ensure milestones are achieved on time and within budget. You'll be a key point of accountability for site activation strategy and execution, overseeing essential activities such as site identification support, regulatory and ethics submissions, document collection, contract status tracking, and study-specific start-up requirements. Your ability to coordinate stakeholders, manage risks, and maintain project momentum will directly contribute to successful study delivery. Working within a collaborative global environment, you'll help identify process improvements, support project planning, and provide leadership across site activation activities while ensuring compliance with applicable regulations, GCP, and company procedures.

Where You'll Work

This is a REMOTE role open to candidates based in Australia. You will collaborate with global teams across multiple time zones. Travel requirements: Remote role with travel as required.

What You'll Do

• Lead study start-up and site activation activities, serving as the primary point of contact and accountability for assigned projects.
• Oversee site activation deliverables and coordinate cross-functional teams to ensure critical milestones are achieved on time and within budget.
• Manage the collection, tracking, analysis, and maintenance of essential study and site documentation.
• Partner with internal teams to accelerate site qualification, selection, and activation timelines.
• Communicate project status, risks, and key updates to sponsors, project leadership, and study teams.
• Develop risk assessments and mitigation plans to support successful project execution and delivery.
• Monitor budgets, track out-of-scope activities, and support change order processes related to site activation work.
• Establish and evaluate site activation metrics, using insights to drive corrective actions and improve performance against deliverables and KPIs.
• Contribute to process improvement initiatives, training activities, proposals, and other business development efforts as needed.

What You'll Bring

• Bachelor's degree in a medical, biological, physical, health, pharmacy, or related life science discipline; alternatively, an equivalent healthcare or life science qualification with relevant clinical research experience.
• Minimum 4 years of experience within the CRO or pharmaceutical industry, preferably in Start-up Management, Project Management, and/or Site Management.
• Strong understanding of clinical trial start-up activities, project planning, and site activation processes.
• Knowledge of ICH GCP, regulatory requirements, and clinical trial regulations, including study submissions, amendments, safety measures, and trial notifications.
• Demonstrated ability to manage multiple priorities, solve problems independently, and make sound decisions in a fast-paced environment.
• Strong leadership, organizational, stakeholder management, and cross-functional collaboration skills.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint, along with strong digital systems aptitude.
• Proficiency in spoken and written English, with the ability to communicate effectively across cultures and global teams.

Discover the Difference

We love knowing that someone is going to have a better life because of the work we do. Discover the Difference at Worldwide Clinical Trials.

Explore additional opportunities on our careers page, visit http://www.worldwide.com/careers, or connect with us on LinkedIn.

This is who we are.

We’re a team of clinicians, scientists, and researchers who want to make healthcare better. We were founded on an unwavering commitment to authentic, personalized attention. And today, as CROs consolidate and the industry changes rapidly, that personalized attention is more important than ever. We all came to this industry for different reasons, from different walks of life. If you ask any one of us why we’re here, you’ll get a different answer. And that’s what makes us special.