Senior School Administration Assistant

Aurion; Melbourne; Hybrid; AUD 42,000 - 54,000; Part time

Benefits offered by this job

Competitive salary

Professional development

On-site facilities

Hybrid work options

Paid parental leave

EAP

Salary packaging

Job summary

Haileybury invites applications for a Senior School Administration Assistant to join our City campus. This part-time (0.6 FTE) role offers three days per week during term time and provides essential high-level administrative support for the Senior School.

Reporting to the Head of Senior School City, you will manage diaries, coordinate meetings, handle communications, and support events, enrolments, and organisational processes with confidentiality and professionalism.

Qualifications

• VCE or equivalent.
• Experience in PA/office coordination or senior admin roles.
• Advanced Microsoft Office skills and digital literacy.
• Excellent organisational and time management abilities.
• Strong written and verbal communication with professionalism.
• Ability to maintain confidentiality and handle sensitive information.
• Interpersonal skills to work with staff, students and families.

Responsibilities

• Provide high-level administrative support to the Head of Senior School, including diary management, meeting coordination, correspondence, and documentation.
• Act as a key contact for students, families, and staff, responding to enquiries and facilitating effective communication.
• Coordinate school events, campus tours, subject selection interviews, orientation activities, and other school initiatives.
• Maintain accurate records, monitor student attendance, and support compliance and administrative processes.
• Manage room bookings, transport arrangements, digital platforms, and internal communications.
• Support parent engagement through booking systems and student information platforms.
• Assist with enrolments, transition days, orientation activities and skills testing.
• Assist with reception duties as required and undertake other administrative tasks as directed by the Deputy Principal Head of Senior Schools or delegate.

Skills

PA experience

Office coordination

Senior admin role

Microsoft Office

Digital literacy

Communication skills

Education

VCE or equivalent

Tools

Microsoft Office Suite

Job description

Position:

Organisation Unit:

Location:

Closing:

Synopsis: Haileybury welcomes applications for a dedicated and highly organised Senior School Administration Assistant to join our City campus team. This part-time (job share) position (0.6 FTE, 3 days per week - term time only) plays a vital role in supporting the smooth, day-to-day operations of the Senior School.

Reporting to the Head of Senior School City, the successful candidate will provide high-level administrative and organisational support, ensuring the delivery of efficient and professional service across a range of school activities.

Key Responsibilities

• Provide high-level administrative support to the Head of Senior School, including diary management, meeting coordination, correspondence, and documentation.
• Act as a key contact for students, families, and staff, responding to enquiries and facilitating effective communication.
• Coordinate school events, campus tours, subject selection interviews, orientation activities, and other school initiatives.
• Maintain accurate records, monitor student attendance, and support compliance and administrative processes.
• Manage room bookings, transport arrangements, digital platforms, and internal communications.
• Support parent engagement through booking systems and student information platforms.
• Assist with enrolments, transition days, orientation activities and skills testing.
• Assist with reception duties as required and undertake other administrative tasks as directed by the Deputy Principal Head of Senior Schools or delegate.

About You

• VCE or equivalent.
• Experience in a personal assistant, office coordination, or senior administrative role, ideally within a complex, fast-paced environment.
• Advanced Microsoft Office skills and strong digital literacy.
• Excellent organisational, time management, and multitasking abilities.
• Strong written and verbal communication skills with a high level of professionalism.
• Proven ability to maintain confidentiality, exercise sound judgement, and manage sensitive information.
• Exceptional interpersonal skills with the ability to build positive relationships with staff, students, families, and external stakeholders.
• A current Employee Working with Children Check (Victoria). An understanding of the need for complete commitment to confidentiality.
• Ability to form a rapport with staff and build collaborative working relationships.

Why work for us?

• Competitive salary, with further career development and opportunities.
• Ongoing professional and personal development.
• Excellent on-site facilities, grounds and working environment.
• Supportive, hybrid and flexible work options.
• Employee leave benefits such as paid parental leave and additional personal leave.
• Employee Assistance Program (EAP).
• Various financial benefits to employees through discount partnership programs and salary packaging options.

Applications close: (10:00 am) Thursday, 2 July 2026.

Interviews may be conducted prior to the application closing date. Successful applicants must have the right to work in Australia and either hold, or be willing to obtain, a current National Police Check and an Employee Working With Children Check prior to commencement.

Haileybury is committed to the protection of children and the promotion of a culturally safe and supportive working environment for diverse communities. The successful applicant will be required to satisfy child protection screening and adhere at all times to the schools' Child Safety and Wellbeing Policy, (https://www.haileybury.com.au/policies).

Haileybury is an equal opportunity employer. We celebrate diversity and create an inclusive environment for all employees. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.