Senior Proposals Design Coordinator (Fixed-Term Contract)

Laing O'Rourke; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

In-house training

Paid parental leave

Purchased leave options

Retailer discounts

Job summary

Laing O’Rourke is seeking a Senior Proposals Design Coordinator on a 12-month fixed-term contract from North Sydney. You will lead visual storytelling, coordinate production schedules, and ensure compliant, high-quality bid submissions under tight timelines.

The role supports governance, templates and production resources across proposals and client-facing materials. Relevant experience in bid production, graphic design and document management will enable you to deliver polished outputs while

Qualifications

• Extensive experience in bid production, proposal coordination and related work-winning environments.
• Proven ability to deliver high-quality submissions and client-facing materials under tight deadlines.
• Experience translating complex technical content into clear client-focused visuals.

Responsibilities

• Translate complex information into visual stories for proposals.
• Lead production of bid submissions ensuring polished, compliant outputs.
• Support governance, brand standards and submission requirements.

Skills

Bid production

Proposal coordination

Graphic design

Visual communication

Document management

Job description

Senior Proposals Design Coordinator (Fixed-Term Contract)

At Laing O’Rourke, you won’t just build projects, you’ll help shape the future. As a $6 billion privately owned global engineering and manufacturing-led construction leader, we deliver some of the nation’s most complex infrastructure, from transport networks to defence and utilities.

We are currently seeking a Senior Proposals Design Coordinator to work as part of our Proposals Team on a 12-month fixed-term contract to cover maternity leave starting in late October 2026 based out of North Sydney. The role provides specialist production leadership, design governance and document systems support to ensure submissions are visually engaging, brand-aligned, compliant, consistent and delivered to a high standard under significant time pressure.

It plays a critical role in work-winning by leading the production, presentation and visual communication of high-quality submissions, presentations and client-facing material. The role transforms complex technical information into clear, compelling and client-focused communication that strengthens proposal storytelling, improves readability and supports positive client engagement.

At Laing O’Rourke, we’re committed to helping our people thrive and build meaningful, rewarding careers. We offer exceptional development opportunities, wellbeing support and a range of benefits designed to support you both at work and beyond.

We’re proud to foster a diverse and inclusive workplace and welcome applications from First Nations Peoples and people from culturally and linguistically diverse backgrounds. Laing O’Rourke is also recognised by the Workplace Gender Equality Agency (WGEA) as an Employer of Choice for Gender Equality.

Some of our benefits include:

• In-house training and on-the-job development opportunities
• Six months’ paid parental leave at full pay for all employees
• Purchased leave options and volunteering leave
• Exclusive discounts and savings across hundreds of Australian retailers

Learn more about ourBenefits & Rewardsand our Stretch Reconciliation Action Plan https://www.laingorourke.com/company/diversity-and-inclusion

Key responsibilities

Visual communication and proposal storytelling

• Translate complex technical information, data, win themes and strategic messages into visual stories that improve understanding, readability, retention and client confidence.
• Develop fit-for-purpose document graphics, proposal packaging, presentations and key message visual communication that strengthen proposal storytelling and client engagement.

Production management and submission delivery

• Coordinate production schedules, document flow, review cycles, formatting, proofing and final collation of allocated bid submissions to ensure polished and compliant outputs are delivered on time.
• Undertake final production checks for pagination, cross-references, headers, footers, figure/table numbering, image resolution, document consistency and output quality prior to submission.

Governance, quality and compliance

• Support Laing O’Rourke procedures, policies and guidelines, and champion company style guides, brand standards, accessibility principles and submission requirements to ensure consistent, compliant and professional outputs.
• Provide quality assurance across proposal material, including structure, presentation, formatting, readability, consistency and alignment with submission requirements.

Systems, templates and production resources

• Create, manage and maintain Bid ProPort workspaces, including day-to-day management of the Laing O’Rourke Proposals Portal, document structures, permissions, version control, workflows and production systems.
• Prepare template designs, manage their distribution and establish, maintain and continuously improve proposal templates, style guides, graphic assets, icon libraries and reusable production resources.
• Source, edit, manage and maintain imagery, icons, graphics and supporting visual assets, ensuring appropriate quality, consistency, permissions and alignment with brand requirements.

About you

• Extensive experience in bid production, proposal coordination, graphic design, visual communication, document management or related work-winning environments.
• Demonstrated ability to deliver high-quality submissions, presentations and client-facing communications under tight deadlines and competing priorities.
• Experience working with multidisciplinary teams to convert complex technical content into clear, client-focused communication.

Highly regarded experience

• Experience in construction, engineering, infrastructure or professional services sectors.
• Experience leading visual communication standards, proposal templates, production systems, design governance or continuous improvement initiatives.