Senior Project Officer, Minor Works

Swinburne University; Melbourne; Hybrid; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Flexible hybrid working

Discounted health insurance

17% super and salary packaging

Job summary

Swinburne University of Technology is seeking a Senior Project Officer, Minor Works to own a diverse portfolio of refurbishment, minor works and backlog maintenance. You will manage projects from scoping through handover with a focus on timely delivery and risk control.

You will coordinate with the Senior Manager and project teams, guiding Officers and consultants to ensure safe, efficient delivery across university campuses, while minimising disruption to teaching and research.

Qualifications

• A degree with subsequent relevant experience; or an equivalent combination of experience and education/training.
• Take lead accountability for assigned minor works, refurbishment and backlog maintenance projects from scoping through to practical completion and handover.
• Plan, sequence and coordinate project activities, schedules, milestones and dependencies across multiple concurrent projects.

Responsibilities

• Take lead accountability for assigned minor works, refurbishment and backlog maintenance projects from scoping through to practical completion and handover.
• Plan, sequence and coordinate project activities, schedules, milestones and dependencies across multiple concurrent projects.
• Provide day-to-day guidance, technical advice and coaching to Project Officers, supporting the consistent application of project delivery practices across the Minor Works portfolio.
• Lead stakeholder engagement for assigned projects, ensuring works are understood, communicated and coordinated to minimise disruption to teaching, research and campus operations.
• Apply project governance frameworks, processes and controls across assigned works, exercising judgement in their practical application.
• Identify, assess and manage project risks, issues and safety considerations, implementing mitigations and escalating matters outside established parameters.
• Identify and implement improvements to minor works delivery processes, tools and practices within Capital & Program Delivery.

Skills

Project management

Stakeholder engagement

Contract management

Risk management

Coaching

Education

Bachelor degree

Relevant experience

Tools

MS Project

Job description

Join Swinburne as our Senior Project Officer, Minor Works and take ownership of a diverse portfolio of minor works, refurbishment and backlog maintenance projects. You’ll manage moderately complex projects from initial scoping and design coordination through procurement, delivery and successful handover.

Working closely with the Senior Manager, Minor Works, you’ll use your project management, technical and contract expertise to coordinate consultants and contractors, manage competing priorities and resolve issues within established governance frameworks. Operating with a high level of autonomy, you’ll negotiate practical outcomes while ensuring projects remain on track.

You’ll also play an important role within the broader team, sharing your technical knowledge and supporting Project Officers with delivery practices. With projects taking place across active university campuses, you’ll help ensure works are coordinated safely, efficiently and with minimal disruption.

About You

To be suitable for this role you will need to have experience in the below key accountabilities:

• Take lead accountability for assigned minor works, refurbishment and backlog maintenance projects from scoping through to practical completion and handover.
• Plan, sequence and coordinate project activities, schedules, milestones and dependencies across multiple concurrent projects.
• Provide day-to-day guidance, technical advice and coaching to Project Officers, supporting the consistent application of project delivery practices across the Minor Works portfolio.
• Lead stakeholder engagement for assigned projects, ensuring works are understood, communicated and coordinated to minimise disruption to teaching, research and campus operations.
• Apply project governance frameworks, processes and controls across assigned works, exercising judgement in their practical application.
• Identify, assess and manage project risks, issues and safety considerations, implementing mitigations and escalating matters outside established parameters.
• Identify and implement improvements to minor works delivery processes, tools and practices within Capital & Program Delivery.
• For more information please refer to the job description.

Qualifications

A degree with subsequent relevant experience; or an equivalent combination of experience and education/training

About Swinburne University of Technology

Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.

What We Offer You!

• Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.
• Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
• Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

Applications Close:

Friday 6th of November at 11.30 pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

Swinburne is proud to be recognised as an AWEI Gold Employer, reflecting our commitment to creating an inclusive workplace where LGBTQIA+ employees, students and communities can thrive.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities, and reasonable adjustments can be requested at any stage of the recruitment process.

For reasonable adjustment requests - including accessible formats of the position description, application form, or other documents, please contact ***************@swin.edu.au or call [phone]. Please note: this phone number is for disability and reasonable adjustment enquiries only. General enquiries about the role can also be emailed to ***************@swin.edu.au.

Victoria’s Commitment to Action: Improving international student employment outcomes. As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.