Space & Planning Officer — Hybrid, 17% Super

Swinburne University of Technology; Melbourne; On-site; AUD 90,000 - 105,000; Full time

Benefits offered by this job

Hybrid work options

Staff discounts

Superannuation & salary packaging

Job summary

Swinburne University of Technology in Melbourne is seeking a Space & Planning Officer to support the planning and delivery of space initiatives across our three campuses, including Hawthorn. You will work with the Space & Planning Lead to inform strategic decisions.

This role focuses on accommodation studies, test fits, space utilisation analysis and maintaining accurate records, ensuring spaces meet learning, research and collaboration needs.

Qualifications

• An appropriate tertiary qualification in Architecture, Interior Design, Urban Planning or related discipline.
• Experience in space planning and site audits.
• Ability to coordinate with stakeholders and maintain records.

Responsibilities

• Support the delivery of space planning projects across the University.
• Develop space planning options and accommodation studies to support decision-making.
• Conduct site audits, measurements and documentation of spaces and assets.
• Coordinate routine access requirements linked to space changes and relocations, liaising with relevant teams and maintaining records.
• Collaborate with academic and professional stakeholders to understand space requirements.
• Participate in stakeholder meetings, workshops and consultations to gather information.
• Maintain project records and information across the Estate Strategy & Portfolio Planning portfolio.
• Comply with Swinburne records management policies and protect data.

Skills

Space planning

Stakeholder engagement

Data analysis

Planning coordination

Education

Degree in Architecture, Interior Design, Urban Planning or related discipline

Job description

• Help shape the future of Swinburne's campuses as the Space and Planning Officer.
• Full-time, ongoing position based at our Hawthorn campus
• HEW 6 + 17% super and staff benefits
  
  

• Help shape the future of Swinburne's campuses as the Space and Planning Officer.
• Full-time, ongoing position based at our Hawthorn campus
• HEW 6 + 17% super and staff benefits
  
  

About The Role

As the Space & Planning Officer, you'll support the planning and delivery of space initiatives across Swinburne's three campuses, helping to create environments that support learning, research and collaboration. Working closely with the Space & Planning Lead and key stakeholders, you'll contribute to accommodation studies, test fits, space utilisation analysis and planning recommendations that inform strategic decision-making.

This is an exciting opportunity for a collaborative and detail-oriented professional who enjoys stakeholder engagement, problem-solving and delivering practical, evidence-based planning solutions that enhance the University's estate.

About You

To be suitable for this role you will need to have experience in the below key accountabilities:

• Support the delivery of space planning projects and initiatives across the University in accordance with the SUT Estate Plan.
• Assist in the development of space planning options, accommodation studies and planning recommendations to support decision-making.
• Carry out site audits and surveys, including measuring, documenting and photographing spaces, furniture, equipment and other built environment assets.
• Coordinate routine key cutting and swipe access requirements linked to space changes and staff relocations, liaising with relevant teams, maintaining accurate records and escalating complex matters as required.
• Work collaboratively with academic and professional stakeholders to understand space requirements and operational needs.
• Participate in stakeholder meetings, workshops and consultations to gather information and support planning outcomes.
• Work effectively with all members of the Estate Strategy & Portfolio Planning portfolio to achieve timely and accurate maintenance of project and departmental records and information.
• Comply with Swinburne records management policies and procedures and maintain safe custody of data and records.
  
  

Qualifications

For more information please refer to the Job Description.

An appropriate tertiary or professional institute qualification including a Degree in Architecture, Interior Design, Urban Planning and Design or like discipline.

About Swinburne University Of Technology

Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.

What We Offer You!

• Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.
• Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
• Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.
• Want to learn more? Head over to our benefits page !
  
  

To Apply

Please submit your CV and cover letter addressing the Key Selection Criteria and your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Talent Acquisition team at [e-mail]

Applications Close: 27th of October, 2026 at 11.30 pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

Swinburne is proud to be recognised as an AWEI Gold Employer, reflecting our commitment to creating an inclusive workplace where LGBTQIA+ employees, students and communities can thrive.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities, and reasonable adjustments can be requested at any stage of the recruitment process.

For reasonable adjustment requests - including accessible formats of the position description, application form, or other documents, please contact [e-mail] or call [phone]. Please note: this phone number is for disability and reasonable adjustment enquiries only. General enquiries about the role can also be emailed to [e-mail].

Victoria’s Commitment to Action: Improving international student employment outcomes.

As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.