Senior Project Coordinator

Monash University; City of Melbourne; Hybrid; AUD 111,000 - 121,000; Full time

Job summary

Monash University is seeking a Senior Project Coordinator for MUARC at Clayton campus, delivering post-award project support, graduate research administration and executive operations. You will liaise across research teams and with directors to ensure smooth project delivery and records management.

The role emphasizes budgeting, reporting, and stakeholder coordination within a renowned safety science research centre. Monash supports flexible and hybrid working arrangements.

Qualifications

• High-level project management skills with a proven track record.
• Strong planning and organisational abilities with deadlines.
• Financial literacy with budgets and data analysis.
• Excellent communication across diverse stakeholders.

Responsibilities

• Coordinate post-award project activities, including contract administration, invoicing, budgets, and records.
• Maintain central document repositories and project databases.
• Coordinate graduate research student administration end-to-end.
• Coordinate delivery of Professional Development Education events and unit administration.
• Provide high-level executive support to the Director and assist with office operations.

Skills

Project management

Planning & organising

Budgeting & finance

Stakeholder management

Job description

Duration: 12 months fixed-term appointment

Remuneration: $110,527 - $121,227 pa HEW Level 07 (plus 17% employer superannuation)

• Amplify your impact at a world top 50 University
• Be surrounded by extraordinary ideas - and the people who discover them

The Opportunity

Monash University is one of Australia's leading research-intensive universities, and the projects shaping its future need sharp, experienced coordination behind them. Based at the Clayton campus, this Senior Project Coordinator role sits within the Monash University Accident Research Centre (MUARC), a world leader in injury prevention research and training.

This role presents a genuine opportunity to drive operational support, post-award project delivery, and graduate research administration within a transdisciplinary research centre dedicated to safety science and injury prevention. Working as part of a collaborative professional team, and closely with research staff, you will act as a key liaison point and subject matter expert across project delivery, graduate research administration, and executive operations. Your key responsibilities will include:

• Facilitating post-award project coordination across research teams including contract administration, project invoicing and budgets, maintaining project records in Pure and coordinating project meetings, agendas, and minutes.
• Maintaining central document repositories, project databases, and external communication channels.
• Coordinating graduate research student administration end-to-end, providing procedural advice, managing PhD milestone tracking, and supporting new candidature enquiries.
• Coordinating delivery of Professional Development Education events and programs, and assisting with unit administration.
• Providing high-level executive administrative support to the Director and assisting with day-to-day office operations.

What you'll bring:

• High-level project management skills with a proven track record of successfully supporting projects to completion within agreed standards, timeframes, and budgets.
• Highly developed planning and organisational skills, with experience working to deadlines across multiple teams.
• Strong financial literacy and analytical skills, with experience managing budgets and interpreting project data.
• Highly developed relationship management and interpersonal skills, with the ability to engage effectively and gain cooperation across varied stakeholder groups.
• Knowledge of (or the ability to quickly develop expertise in) graduate research processes, university policies, and database management systems.

Today, we have the momentum to create the future we need for generations to come. Accelerate your change here.

Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.

Supporting a diverse workforce

Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.

We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at **************@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.

Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.

Enquiries: Ms Jess Fimmel, Operations Manager, [phone]

Applications Close: Thursday 22 October, 11:55pm AEDT