Senior Legal Secretary

The Andersen Partnership; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working arrangements

Mentoring and professional development

Wellbeing program

Job summary

The Andersen Partnership is seeking a Senior Legal Secretary to provide high-level administrative support to a supervising Solicitor in their busy Personal Injury practice. The role demands advanced drafting, meticulous diary management, and strong client communication to support complex PI matters.

Key responsibilities include drafting court documents, managing electronic and physical files, and coordinating with clients, courts, and medical experts.

Qualifications

• Minimum 4–5+ years of dedicated legal support in Personal Injury.
• Advanced typing speed with high proofreading accuracy and litigation drafting experience.
• Excellent diary management and ability to prioritise under heavy workloads.
• Strong written and verbal communication with empathetic client handling.
• Fluency with Microsoft Office and modern practice management systems.

Responsibilities

• Draft standard and tailored correspondence, court applications, pleadings, notices of claim, and briefs to counsel.
• Manage end-to-end file workflows and matter milestones, document production, and office administration.
• Coordinate with clients, court registries, barristers’ chambers, medical experts, and witnesses.
• Oversee multi-party calendars, court hearings, medical appointments, and critical dates.
• Identify opportunities to streamline matter tasks and uphold operational standards.

Skills

PI law experience

Advanced typing

Drafting & proofreading

Diary management

MS Office

Tools

Practice management software

Job description

Our client is a premier national law firm with a 35-year track record of delivering top-tier legal advocacy across Australia. Renowned for their client-first philosophy and commitment to operational excellence, they foster an inclusive, high-performance culture that actively invests in long-term employee development and career progression.

They are currently seeking an accomplished Senior Legal Secretary to provide comprehensive, high-level administrative support to a supervising Solicitor within their high-volume Personal Injury practice.

Key Responsibilities

• Legal Drafting & Documentation: Draft standard and tailored correspondence, court applications, formal pleadings, notices of claim, and comprehensive briefs to counsel.
• Practice & File Administration: Manage end-to-end file workflows (electronic and physical records), matter milestones, document production, and general office administration.
• Stakeholder Coordination: Act as a key liaison point across diverse parties, coordinating with clients, court registries, barristers' chambers, medical experts, and independent witnesses.
• Calendar & Diary Oversight: Coordinate multi-party conferences, court hearings, medical appointments, and critical limitation dates.
• Workflow Optimisation: Proactively identify opportunities to streamline matter tasks and maintain team-wide operational standards.

What You Bring

• Relevant Experience: 4–5+ years of dedicated legal support experience in Plaintiff or Defendant Personal Injury Law (ideally encompassing Public Liability, WorkCover/Workers' Compensation, TAC/Motor Vehicle Accidents, or Common Law claims).
• Technical Drafting & Typing: Advanced typing speed, accurate proofreading skills, and hands-on familiarity with litigation formats and legal drafting.
• Organisational Acumen: Strong diary management capabilities with a proven track record of prioritizing competing deadlines under high workloads.
• Software Proficiency: High fluency in the Microsoft Office Suite and modern practice management systems.
• Interpersonal Strength: Professional written and verbal communication, empathetic client handling, and a collaborative, solution-driven approach.

What’s on Offer

• Remuneration: Highly competitive salary package commensurate with senior-level experience.
• Workplace Flexibility: Modern, centrally located Melbourne CBD offices with supportive flexible working arrangements.
• Culture & Values: A down-to-earth, collegiate workplace that prioritises internal mentoring, professional development, and well-being.
• Career Growth: Long-term career stability within an established, expanding national practice