Senior Executive Assistant & Operations Coordinator

JLL; City of Brisbane; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Employee discounts

Maternity leave

Health insurance discounts

Social club

Employee assistance program

Novated lease

Premium offices

Job summary

JLL Brisbane is seeking a senior administrator/executive assistant to provide high‑level support to multiple Executive Directors and senior Property Management teams across Victoria and Queensland.

You will manage complex calendars, coordinate internal and external meetings, oversee travel and expenses, and drive process improvements. The role requires strong communication, organizational skills and a proactive, strategic mindset in a fast-paced environment.

Qualifications

• Minimum 5 years' experience in a senior administration, business management or EA role.
• Proven ability to implement process improvements and standardize admin practices.
• Strong project management skills with the ability to lead multiple initiatives.

Responsibilities

• Provide comprehensive executive support to multiple executives, including diary management, travel coordination and expenses.
• Prepare agendas, arrange venues and technology, register guests and capture minutes.
• Maintain critical systems and coordinate business development activities to drive growth.
• Champion standardized admin processes and support onboarding and development programs.

Skills

Executive support

Diary management

Travel coordination

Expense reconciliation

Microsoft Office

Communication skills

Attention to detail

Team collaboration

Project coordination

Education

Bachelor’s degree in business or related field

Tools

SharePoint

MS Office Suite

Job description

JLL Brisbane is seeking a senior administrator/executive assistant to provide high‑level support to multiple Executive Directors and senior Property Management teams across Victoria and Queensland.

You will manage complex calendars, coordinate internal and external meetings, oversee travel and expenses, and drive process improvements. The role requires strong communication, organizational skills and a proactive, strategic mindset in a fast-paced environment.