Senior Executive Assistant

Marsh Agency; Sydney; Hybrid; AUD 80,000 - 105,000; Full time

Job summary

Marsh Investments in Sydney is seeking a Senior Executive Assistant to provide high-level support to senior leaders within the Investments team. This hybrid role requires presence in the Sydney office 3-4 days a week, coordinating complex calendars, travel, and communications, while representing Marsh professionally.

You will manage confidential files, prepare reports and presentations, coordinate meetings and events, and collaborate with Executive Assistants across the organization to

Qualifications

• 5+ years of proven experience as an Executive Assistant or in a similar role supporting senior executives.
• Experience supporting C-suite or senior leaders within a large, global, matrix organization across multiple time zones and countries.
• Strong organizational and time management skills, with the ability to prioritize competing demands, manage multiple high-priority projects and meet deadlines.
• Strong interpersonal skills with the ability to build relationships and work effectively with individuals at all levels.
• Excellent written and verbal communication skills, strong attention to detail, sound judgment, discretion and the ability to handle sensitive and confidential information professionally.

Responsibilities

• Proactively manage complex calendars and diaries, coordinate meetings and appointments, anticipate conflicts, and ensure effective use of senior executives’ time.
• Anticipate the executive’s needs, exercise sound judgment, and make appropriate decisions on the executive’s behalf.
• Build and maintain positive relationships with internal and external stakeholders. Serving as a point of contact for inquiries and requests.
• Arrange domestic and international travel, process travel expenses, reconcile credit card statements, and manage vendor invoices in line with Marsh policies.
• Draft, edit and proofread correspondence, reports and presentations, and manage incoming and outgoing communications with accuracy and timeliness.
• Coordinate onsite, virtual and hybrid meetings and events, including agendas, materials, room bookings, catering and audiovisual requirements; attend meetings, take minutes and follow up on action items.

Skills

Executive support

C-suite coordination

Calendar management

Discretion & confidentiality

Stakeholder communication

Job description

We are seeking a talented individual to join our Investments team, part of our People and Investments business at Marsh. This role will be based in Sydney. This is a hybrid role that has a requirement of working at 3-4 days a week in the office.

The Senior Executive Assistant provides high-level executive support to senior leaders within Marsh Investments and supports the effectiveness of their teams. The role supports Sydney office activities by coordinating local workplace initiatives and serving as a key on-the-ground contact for colleagues and office services.

This role sits within the Strategic Initiatives Office and requires an experienced, independent contributor who can operate with discretion and sound judgment in a complex, fast-paced environment.

We Will Count On You To

• Proactively manage complex calendars and diaries, coordinate meetings and appointments, anticipate conflicts, and ensure effective use of senior executives’ time.
• Anticipate the executive’s needs, exercise sound judgment, and make appropriate decisions on the executive’s behalf.
• Build and maintain positive relationships with internal and external stakeholders. Serving as a point of contact for inquiries and requests.
• Arrange domestic and international travel, process travel expenses, reconcile credit card statements, and manage vendor invoices in line with Marsh policies.
• Draft, edit and proofread correspondence, reports and presentations, and manage incoming and outgoing communications with accuracy and timeliness.
• Coordinate onsite, virtual and hybrid meetings and events, including agendas, materials, room bookings, catering and audiovisual requirements; attend meetings, take minutes and follow up on action items.
• Provide administrative and project coordination support for strategic initiatives, tracking activities, progress and deadlines and preparing reports and presentations as required.
• Organize and maintain confidential files, records and documents, including version control and archiving.
• Collaborate with Executive Assistants, administrative colleagues and internal stakeholders across the organization to support leadership team activities and continuously improve administrative processes.
• Sydney office activities by coordinating local workplace initiatives and serving as a key on-the-ground contact for colleagues and office services.

What You Need To Have

• At least five years of proven experience as an Executive Assistant or in a similar role supporting senior executives.
• Experience supporting C-suite or senior leaders within a large, global, matrix organization across multiple time zones and countries.
• Strong organizational and time management skills, with the ability to prioritize competing demands, manage multiple high-priority projects and meet deadlines.
• Strong interpersonal skills with the ability to build relationships and work effectively with individuals at all levels.
• Excellent written and verbal communication skills, strong attention to detail, sound judgment, discretion and the ability to handle sensitive and confidential information professionally.

What Makes You Stand Out

• Experience working in an investment environment or supporting investment professionals.
• Experience coordinating office operations, workplace initiatives, onboarding activities and colleague events.
• Proactive, resourceful and collaborative approach, with the ability to build strong relationships, learn new tasks quickly and work effectively with stakeholders at all levels.

Why Join Our Team

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

About Marsh

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X. Marsh is committed to providing an inclusive work environment. We aim to attract and retain the best, most qualified people and value colleagues of all backgrounds, without regard to age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. Applications will only be considered from candidates who have the appropriate approval to work in Australia. Successful applicants will be required to complete a Criminal & Bankruptcy check prior to commencing of employment. Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.