Senior Engineering Administrator

Clough Limited; Western Australia; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive remuneration package

Flexible and remote work options

Learning and development opportunities

Gym onsite facilities

Job summary

Clough Limited is seeking a Senior Engineering Administrator to join the Perth-based team. You will provide administrative and operational support to the engineering function, coordinating diary management for the VP Engineering and assisting with planning, meetings, and document preparation across engineering projects.

The role involves back-up EA support for the Chief Bidding and Engineering Office, ensuring effective communication with internal and external stakeholders, and managing travel

Qualifications

• Previous experience in a Senior Administrator position.
• Proven experience with the duties listed (diary management, meetings prep, invoices, records).
• Ability to multitask and prioritise tasks.
• Excellent time management and organisational skills.
• Attention to detail with strong written and verbal communication.
• Professional discretion.
• Team player with strong working relationships.

Responsibilities

• Diary management for VP Engineering across multiple time zones.
• Backup EA support for Chief Bidding and Engineering Office.
• Facilitate smooth communication between VP Engineering and stakeholders.
• Prepare presentations, maintain registers and organisation charts, format documents to style guide, record minutes and actions.
• Coordinate travel for Australia-wide teams; manage travel invoices.
• Support Project Controls: PRs, cost codes, service orders and invoicing.

Skills

Diary management

Backup support

Communication

Administrative duties

Travel coordination

Project controls

Time management

Attention to detail

Tools

SharePoint

Invoices handling

Job description

We have an exciting immediate opportunity for aSenior Engineering Administrator to join the Team in Perth! In this role, you will effectively provide administrative and operational support to the engineering function. Working directly with the Vice President Engineering, the Senior Engineering Administrator will assist with the planning, coordination, and execution of various engineering projects and initiatives, as well as helping to ensure that the department runs smoothly and efficiently.

Who we are

Webuild in Australia is comprised of Webuild, Clough and e2o. Together, we are a pioneering project delivery company. We harness innovative engineering and construction solutions to improve peoples’ lives today and tomorrow.

We deliver large, complex projects for the infrastructure, energy, and resources industries, underpinned by a dedication to innovation, sustainability and getting the job done safely and efficiently.

Our business is built on a foundation of strong values, earning us a respected reputation as an employer of a diverse and talented workforce who share in our passion for projects.

We are committed to providing our people with opportunities to learn, grow and thrive. By investing in their careers, we are not only supporting the growth of the engineering and construction industries, but ensuing Australia is well-positioned to deliver the nation-building projects that will enable a more sustainable future.

Who you are

Innovative. Curious. Passionate. Creative. These are just a few words that describe you.

Your focus will include:

• Extensive Diary management (for various timezones) to the VP Engineering – including working in with the other Executive Assistants to arrange meetings, as well as external clients/stakeholders. Daily preparation to ensure meeting rooms are booked, papers are organised and allowing time in between meetings to complete critical tasks.
• Back up support to Executive Assistant for Chief Bidding and Engineering Office.
• Communication - always ensuring smooth operations and effective communication between the VP Engineering and internal or external stakeholders.
• Administrative duties preparation of presentations for Engineering Toolbox meetings, maintaining correspondence and registers, upkeep of Engineering organisation charts and CVs, formatting of documents in line with company style guide, recording of minutes and actions where necessary and holding the team accountable. Submitting and receipting invoices for the team. Organising meetings and booking meeting rooms. Updating and maintaining Engineering SharePoint. Revising engineering resource planner to ensure correct utilisation of engineering resources. Ad hoc in general.
• Travel Coordination assist with travel coordination for the Engineering and Bidding teams (Australia wide). The key communicator between the employee and travel agent. Manage inflow of travel invoices for the Engineering Team ensuring they are promptly and accurately receipted for timely payment.
• Project Controls - creating Purchase Requisitions (PRs) for Engineering and Bidding teams. Creating cost codes and assigning resources. Preparation of service orders (and subcontracts where required with guidance from subcontracts team), receipting of invoices etc.

What you will bring to the team:

• Previous experience in a Senior Administrator position
• Proven experience in all tasks required as mentioned above
• Ability to multitask and prioritise tasks
• Excellent time management andorganisational skills
• Attention to detail coupled with great verbal and written communication skills
• Professional discretion
• A team player with the ability to build and maintain strong working relationships

Clough’s people enjoy:

• A competitive remuneration package
• Industry leading paid parental leave program from the day you join
• Flexible and remote work options to manage work and lifestyle commitments
• Ongoing learning and development opportunities (through Engineers Australia, AIM Training, LinkedIn Learning and more)
• Excellent end of trip facilities and free gym onsite
• Numerous mental health and well-being programs
• Special offers on private health insurance, salary packaging, banking, retail and more
• Exposure toa range of iconic projects and industries
• Salary continuance insurance (criteria applies)

We’re building a diverse workforce

We are committed to building a workforce that reflects the communities in which we work and live, fostering an inclusive environment that accepts every person, embraces their strengths and differences, and provides opportunities for all to achieve their full potential.

We are a certified Employer of Choice for Gender Equality by the Workplace Gender Equality Agency, a WORK180 Endorsed Employer for All Women, a signatory of the Veterans’ Employment Commitment, a partner of Pride in Diversity as LGBTQIA+ allies, and an active member of CEOs for Gender Equity. Guided by our Reconciliation Action Plan, we are committed to providing meaningful training and employment opportunities to deliver positive outcomes for Aboriginal and Torres Strait Islander Peoples.

As an employer of choice, we strongly encourage applications from individuals of all backgrounds, including women, veterans, Aboriginal and Torres Strait Islander Peoples, and candidates with culturally diverse backgrounds.

The employment relationship will be governed by Australia or New Zealand Employment Law.

Working with Clough provides you with access to challenging projects and career opportunities, along with access to professional development through our various internal and external training programs.