Senior DMS & SharePoint Administrator

Box Hill Institute; City of Melbourne; On-site; AUD 120,000 - 160,000; Full time

Benefits offered by this job

12% superannuation

On-site parking

Career progression

Generous leave options

Health and wellbeing supports

Job summary

Box Hill Institute is seeking a Senior DMS & SharePoint Administrator to own our enterprise SharePoint Online Document Management System and guide governance, automation and AI readiness across the organisation.

You will optimise site architecture, manage permissions, support Microsoft 365 services, and lead migration validation while delivering tangible improvements in efficiency and compliance.

Qualifications

• Extensive experience administering SharePoint Online in a complex enterprise environment.
• Strong knowledge of Microsoft 365, permissions and security models, Power Automate and Power Platform, records management and information governance.
• Experience supporting DMS implementations, migrations and system optimisation; ability to translate technical concepts into business solutions.

Responsibilities

• Administer and optimise SharePoint Online and our enterprise Document Management System
• Manage site architecture, content types, metadata, permissions and governance controls
• Configure and support Microsoft 365 services including Teams, OneDrive, Power Automate and Power Apps
• Develop workflow automation solutions to improve efficiency and compliance
• Lead migration validation, data integrity and platform optimisation activities
• Provide expert Level 2/3 support, troubleshooting and technical advice
• Support Microsoft Purview, records management, retention and compliance requirements

Skills

SharePoint Online

Document Management

Power Automate

Power Apps

Microsoft 365

AI readiness

Tools

ShareGate

PowerShell

Job description

Build the Digital Backbone of a Leading Education Provider

Box Hill Institute | Full-time Opportunity

At Box Hill Institute, we're transforming the way information, knowledge and collaboration are managed across the organisation. As we continue our Microsoft 365 and digital transformation journey, we're looking for a Senior DMS & SharePoint Administrator to take ownership of our enterprise SharePoint Online Document Management System and help shape the future of information governance, automation and AI readiness.

This is an exciting opportunity for an experienced SharePoint specialist who enjoys combining technical expertise, business improvement, governance and innovation to deliver real organisational impact.

Join us in a full-time role offering an attractive remuneration package, 12% superannuation, and access to a range of employee benefits.

Why work with us?

At Box Hill Institute, we offer more than just a job - we offer a supportive and rewarding work environment where your wellbeing, growth and achievements are celebrated. Our benefits are designed to help you thrive both professionally and personally:

• Flexible work arrangements to support work-life balance
• On-site parking for added convenience
• Career progression opportunities and reward & recognition programs to celebrate your success
• Generous leave options such as Defence Reserve Service, Emergency Response, up to 20 days paid Family Violence leave and up to 16 weeks paid Parental Leave
• Health and wellbeing supports and resources, including FREE flu-vaccinations, FREE skin checks, FREE health checks and corporate health insurance discounts
• Financial perks like novated leasing and salary packaging
• Exclusive staff discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our on-campus retail services such as floristry, day spa and beauty salons, hairdressing salon, barbershop, restaurant, vet & dog grooming - all delivered by students in training, under the supervision of their teachers.

What You'll Be Doing

• Administer and optimise SharePoint Online and our enterprise Document Management System
• Manage site architecture, content types, metadata, permissions and governance controls
• Configure and support Microsoft 365 services including Teams, OneDrive, Power Automate and Power Apps
• Develop workflow automation solutions to improve efficiency and compliance
• Lead migration validation, data integrity and platform optimisation activities
• Provide expert Level 2/3 support, troubleshooting and technical advice
• Support Microsoft Purview, records management, retention and compliance requirements

What You'll Bring

Extensive experience administering SharePoint Online in a complex enterprise environment

Strong knowledge of:

• Microsoft 365
• Permissions & Security Models
• Power Automate & Power Platform
• Records Management & Information Governance
• Experience supporting DMS implementations, migrations and system optimisation
• Ability to engage stakeholders and translate technical concepts into practical business solutions

Qualifications/Requirements

• Microsoft Purview experience
• PowerShell scripting
• ShareGate migration tools
• Microsoft certifications
• AI and Microsoft 365 Copilot readiness experience.

About us:

For over 100 years, we've been changing lives for the better, continuing to make this world a better place for all. By providing people with opportunities to expand their knowledge, experience and understanding of the world, we empower them to change their lives.

Our students can pursue everything - non-accredited short courses through the Centre for Adult Education (CAE); senior secondary qualifications including the Victorian Certificate of Education (VCE) and VCE Vocational Major (VCE VM); vocational certificates (including pre-apprenticeships, apprenticeships and traineeships) and diplomas; and higher education degrees and a graduate certificate.

We are committed to a highly motivated and aligned workforce, so we'll be by your side to enable you, help you grow and offer you benefits which enhance your work-life balance.

We are a 2026 Circle Back Initiative Employer - we commit to respond to every applicant.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Commitment to child safety

Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people.

We believe that child safety is everyone's responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute's Child Safety Policy and Procedures.

All employees are required to hold and maintain a current, valid Working with Children Check for the duration of their employment at their own expense.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute's pre-conditions for employment.