Records Analyst

Box Hill Institute of TAFE; City of Melbourne; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible work arrangements

On-site parking

Career progression and recognition

Generous leave options (including 16+w

Job summary

Box Hill Institute is seeking a Records Analyst to manage records and information governance across the Institute, ensuring secure, compliant and accessible information in both physical and SharePoint environments.

You will handle retention, disposal, and metadata standards, support governance, and contribute to digitisation and archival projects while engaging stakeholders across the organisation.

Qualifications

• Experience in records management, information management or archives.
• Strong understanding of records lifecycle management and disposal.
• Experience with SharePoint, DMS and information governance.
• Knowledge of records compliance, privacy legislation and public records requirements.
• Excellent stakeholder engagement and customer service skills.
• Qualifications in Records/Information Management or related discipline (or equivalent).

Responsibilities

• Manage hard copy records across their lifecycle.
• Coordinate records storage, retrieval, transfer and disposal programs.
• Apply retention and disposal schedules and records sentencing practices.
• Support SharePoint document management and information governance.
• Maintain records inventories and metadata standards.
• Assist with records migration, archival and digitisation projects.
• Provide advice on records management policies, compliance and best practice.
• Support FOI, privacy and public records obligations.

Skills

Records management

Information governance

SharePoint

Document management systems

FOI compliance

Privacy legislation

Stakeholder engagement

Metadata standards

Education

Records Management / Information Management / Archives qualification

Tools

SharePoint

DMS

Job description

Help shape how information is managed at one of Victoria's leading education providers.

Box Hill Institute | Full Time

Are you a records management professional who loves bringing order to complexity? Join Box Hill Institute and play a critical role in managing records, information governance and document management across a large and diverse organisation.

This is more than a records role. You'll be at the centre of ensuring information is secure, compliant, accessible and managed effectively across both physical records and SharePoint-based digital environments.

Why work with us?

At Box Hill Institute, we offer more than just a job - we offer a supportive and rewarding work environment where your wellbeing, growth and achievements are celebrated. Our benefits are designed to help you thrive both professionally and personally:

• Flexible work arrangements to support work-life balance
• On-site parking for added convenience
• Career progression opportunities and reward & recognition programs to celebrate your success
• Generous leave options such as Defence Reserve Service, Emergency Response, up to 20 days paid Family Violence leave and up to 16 weeks paid Parental Leave
• Health and wellbeing supports and resources, including FREE flu-vaccinations, FREE skin checks, FREE health checks and corporate health insurance discounts
• Financial perks like novated leasing and salary packaging
• Exclusive staff discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our on-campus retail services such as floristry, day spa and beauty salons, hairdressing salon, barbershop, restaurant, vet & dog grooming - all delivered by students in training, under the supervision of their teachers.

About the role

As a Records Analyst, you will play a key role in supporting records and information management across the Institute. You will ensure records are managed in accordance with legislative, regulatory and organisational requirements while supporting both physical and digital information environments.

What you'll do:

• Managing hard copy records across their lifecycle
• Coordinating records storage, retrieval, transfer and disposal programs
• Applying retention and disposal schedules and records sentencing practices
• Supporting SharePoint document management and information governance
• Maintaining records inventories and metadata standards
• Assisting with records migration, archival and digitisation projects
• Providing advice on records management policies, compliance and best practice
• Supporting Freedom of Information (FOI), privacy and public records obligations

What You'll Bring

• Experience in records management, information management or archives
• Strong understanding of records lifecycle management, records sentencing and disposal authorities
• Experience with SharePoint, document management systems (DMS) and information governance
• Knowledge of records compliance, privacy legislation and public records requirements
• Excellent stakeholder engagement and customer service skills
• Relevant qualifications in Records Management, Information Management, Archives or a related discipline (or equivalent experience)

Qualifications/Requirements

• Relevant qualifications in Records Management, Information Management, Archives or a related discipline, or equivalent demonstrated experience
• Current Victorian Driver Licence

About us:

For over 100 years, we've been changing lives for the better, continuing to make this world a better place for all. By providing people with opportunities to expand their knowledge, experience and understanding of the world, we empower them to change their lives.

Our students can pursue everything - non-accredited short courses through the Centre for Adult Education (CAE); senior secondary qualifications including the Victorian Certificate of Education (VCE) and VCE Vocational Major (VCE VM); vocational certificates (including pre-apprenticeships, apprenticeships and traineeships) and diplomas; and higher education degrees and a graduate certificate.

We are committed to a highly motivated and aligned workforce, so we'll be by your side to enable you, help you grow and offer you benefits which enhance your work-life balance.

Please note: We will be assessing applications as they come in and the position may be filled before the closing date

We are a 2026 Circle Back Initiative Employer - we commit to respond to every applicant.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Commitment to child safety

Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people.

We believe that child safety is everyone's responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute's Child Safety Policy and Procedures.

All employees are required to hold and maintain a current, valid Working with Children Check for the duration of their employment at their own expense.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute's pre-conditions for employment.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.

For specific enquiries relating to this position, please contact Adele Thyer at ***********@boxhill.edu.au