Senior Cost Administrator

UGL Pty Limited; Brisbane; On-site; AUD 90,000 - 130,000; Full time

Job summary

UGL is seeking a Senior Cost Administrator in Brisbane to manage service orders and WBS structures in SAP, support payroll and timesheets, and oversee timely client billings and cost reporting.

The role focuses on strong cost control, billing accuracy, and maintaining robust financial records across multiple projects, with opportunities for professional growth within a national organisation.

Qualifications

• Minimum 5 years in cost administration, project administration, or similar finance support role.
• Strong experience managing project costs, billing, and claims processes.
• Advanced Microsoft Excel skills.
• Excellent analytical and problem-solving abilities.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.

Responsibilities

• Create Service Orders and WBS structures within SAP.
• Support employee timesheet submission and approval processes.
• Assist with payroll.
• Raise purchase orders in accordance with company policies and procedures.
• Review and reconcile Accounts Receivable ageing reports.
• Monitor labour, subcontractor, and project costs to ensure accuracy.
• Ensure timely processing and maintenance of Accounts Payable transactions.
• Support project cost control and reporting activities.
• Prepare, review, and submit client claims in accordance with contract requirements.
• Generate and process client invoices within required deadlines.
• Collaborate with project accounting teams to validate billing information.
• Maintain accurate project billing records and supporting documentation.
• Perform reconciliations between client and internal financial systems.
• Identify opportunities to improve billing processes and cash flow outcomes.

Skills

Cost management

Billing processes

Analytical thinking

Organisational skills

Education

Finance/Accounting/Business degree

Tools

SAP

Job description

At UGL, we deliver essential services and critical assets that support industries, communities, and economies across Australia. As part of our Industrials & Resources East division, we are seeking an experienced and motivated Senior Cost Administrator to join our Brisbane team. This role supports multiple projects through accurate cost control, client billing, project administration, and financial reporting activities.

About the Role

Reporting to the Finance Lead, the Senior Cost Administrator plays a key role in ensuring the timely preparation of client claims, project billings, cost reporting, and financial administration activities. You will work closely with project teams, finance personnel, and clients to support successful project delivery and maintain strong financial controls.

Key Responsibilities

• Project Administration - Create Service Orders and WBS structures within SAP.
• Support employee timesheet submission and approval processes.
• Assist with payroll.
• Raise purchase orders in accordance with company policies and procedures.
• Cost Administration - Review and reconcile Accounts Receivable ageing reports.
• Monitor labour, subcontractor, and project costs to ensure accuracy.
• Ensure timely processing and maintenance of Accounts Payable transactions.
• Support project cost control and reporting activities.
• Client Claims & Billing - Prepare, review, and submit client claims in accordance with contract requirements.
• Generate and process client invoices within required deadlines.
• Collaborate with project accounting teams to validate billing information.
• Maintain accurate project billing records and supporting documentation.
• Perform reconciliations between client and internal financial systems.
• Identify opportunities to improve billing processes and cash flow outcomes.

What You'll Bring

Essential Experience - Minimum 5 years' experience in a cost administration, project administration, or similar finance support role.

• Strong experience managing project costs, billing, and claims processes.
• Advanced Microsoft Excel skills.
• Excellent analytical and problem-solving abilities.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.

Highly Regarded - Experience using SAP.

• Relevant degree or studies in Finance, Accounting, Business, or a related discipline.

About You

You are a proactive and detail-oriented professional who thrives in a fast-paced project environment. You have strong communication and stakeholder management skills and enjoy working collaboratively while taking ownership of your responsibilities. You are adaptable, customer-focused, and driven to continuously improve processes and outcomes.

Why Join UGL?

• Permanent full-time opportunity.
• Work with a leading Australian services company.
• Collaborative and supportive team environment.
• Exposure to major industrial and resources projects.
• Strong focus on safety, development, and continuous improvement.
• Opportunities for career growth within a national organisation.

UGL is an equal opportunity employer and values diversity in the workplace.