Senior Contracts Administrator

Downer Group; Brisbane; On-site; AUD 110,000 - 160,000; Full time

Benefits offered by this job

Competitive remuneration

Career development & progression

Exposure to large-scale projects

Supportive team environment

Employee benefits

Diversity & inclusion

Job summary

Downer Energy and Utilities seeks an experienced Senior Contracts Administrator to oversee head contracts and downstream agreements across a project or portfolio. Reporting to the Commercial Manager Delivery, you will manage notices, claims, variations and payments, maintain records, and provide day-to-day contractual guidance to project teams.

You will mentor Contract Administrators, support risk and reporting processes, and contribute to major infrastructure delivery in a safety-focused

Qualifications

• Significant experience in contract administration within project delivery environments.
• Strong understanding of contract administration principles and governance.
• Experience with variations, claims, notices, payment processes and compliance.

Responsibilities

• Administer head contracts and subcontracts per governance and Downer standards.
• Manage notices, EOTs, variations, claims and payments.
• Maintain contract registers and audit-ready records.
• Support tender-to-delivery handover and embed commercial obligations.
• Provide commercial guidance to Delivery Managers and engineers.
• Assist with risk forecasting and reporting.
• Coach junior Contract Administrators on best practices.

Skills

Contract administration

Governance

Risk management

Coaching & mentoring

Education

Law / Commerce / QS / Construction Mgmt (preferred)

Tools

Contract management systems

Job description

The opportunity

Downer Energy and Utilities is seeking an experienced Senior Contracts Administrator to join our Water business.

Reporting to the Commercial Manager Delivery, this role is responsible for the high quality administration of head contracts and downstream agreements across a project or portfolio.

You will play a critical role in protecting contractual entitlement through the timely management of notices, substantiated claims, payment administration, contract registers and audit ready records. Working closely with project and commercial stakeholders, you will provide day to day contractual guidance, support risk and reporting processes, and mentor Contract Administrators to build commercial capability across the project team.

This position offers the opportunity to contribute to the successful delivery of major infrastructure projects while working within a collaborative, high performing and safety focused environment.

Key responsibilities include:

• Administering head contracts and subcontracts in accordance with approved governance requirements and the Downer Standard
• Managing contractual notices, extensions of time, variations, claims and payment processes
• Maintaining accurate contract registers, records and supporting documentation
• Supporting tender to delivery handover activities and ensuring key commercial obligations are embedded within project teams
• Providing commercial and contractual guidance to Delivery Managers, Project Engineers and other stakeholders
• Assisting with risk management, forecasting and reporting activities
• Coaching and mentoring Contract Administrators on contract administration best practice
• Supporting subcontractor compliance and maintaining positive supplier relationships
• Escalating material contractual risks, disputes and commercial matters to the Commercial

What we're looking for:

To be successful in this role, you will bring strong contract administration experience within a project delivery environment, together with a proactive and solutions focused approach.

You will demonstrate:

• Significant experience in a Senior Contracts Administrator or similar commercial role within construction, utilities, water, energy, engineering or infrastructure projects
• Strong understanding of contract administration principles, subcontract management and commercial governance
• Experience managing variations, claims, notices, payment processes and contract compliance activities
• High attention to detail with a focus on maintaining accurate and audit ready records
• Demonstrated ability to coach and develop junior team members
• Commitment to safety, collaboration and delivering positive project outcomes
• Relevant tertiary qualifications in Law, Commerce, Quantity Surveying, Construction Management, Engineering or a related discipline will be highly regarded.

What we offer

At Downer, we support our people to achieve both their professional and personal goals.

We offer:

• Competitive remuneration and benefits
• Career development and progression opportunities within a leading ASX listed organisation
• Exposure to large scale and complex infrastructure projects
• A supportive and collaborative team environment
• Access to employee benefits, discounts and wellbeing initiatives
• Opportunities to work across a diverse portfolio of projects and clients
• Downer is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents and cultures. As an inclusive employer, we welcome …

About Energy & Utilities

Downer is a leading provider of integrated services across Australia and New Zealand. Our Energy and Utilities business delivers end to end solutions for the utilities, power, water and telecommunications sectors, supporting our customers through the design, construction, maintenance and operation of critical infrastructure.

We are committed to creating strong relationships with our customers, delivering innovative solutions and maintaining our unwavering focus on safety, sustainability and operational excellence.

Downer Group is an equal opportunity employer that values and respects the diverse experiences, talents and cultures that our people bring to the organisation. We encourage applications from Aboriginal and Torres Strait Islander peoples, Māori and Pasifika peoples, people from diverse cultural and linguistic backgrounds, people with disability, members of the LGBTQIA+ community and veterans.