Senior AP Data Entry Specialist – High-Volume, Detail-Oriented

LiveHire Limited; New South Wales; Hybrid; AUD 60,000 - 85,000; Full time

Job summary

Harris Farm is seeking a Senior Data Entry Officer to join our Accounts Payable team in the Support Office. You'll process and match hundreds of supplier invoices daily through ExFlow and Microsoft Dynamics 365, owning invoices through resolution and ensuring timely payments.

You will also mentor junior team members, support month-end, and collaborate with Buying Teams to resolve discrepancies and improve accuracy across the AP process.

Qualifications

• Demonstrated experience in a high-volume Accounts Payable or invoice processing environment.
• Strong understanding of purchase order and 3-way matching processes.
• Proven experience processing high volumes of stock or PO-based supplier invoices.
• Strong attention to detail and a track record of accuracy.
• Ability to identify and investigate invoice discrepancies.
• Strong organisational and time-management skills.
• Ability to manage high transaction volumes without dropping accuracy.
• Strong written and verbal communication skills.
• Ability to work effectively with internal stakeholders and suppliers.
• Demonstrated ownership of issues through to resolution.

Responsibilities

• Process an average of 200 stock supplier invoices per day through ExFlow and Microsoft Dynamics 365 while maintaining 98%+ accuracy.
• Perform 3-way matching between supplier invoices, purchase orders and goods receipts.
• Review invoice quantities, pricing, GST, supplier details and purchase order information prior to processing.
• Identify and investigate discrepancies: price, quantity, receipting and purchase order variances, and work with Buying Teams to resolve them efficiently.
• Ensure invoices are processed against the correct supplier, purchase order and legal entity.
• Progress invoices through ExFlow within agreed processing timeframes and maintain clear audit trails.
• Work closely with internal Buying Teams to support accurate and timely invoice processing, clearly communicating discrepancies and required actions.
• Identify recurring invoice or PO issues and raise them with the appropriate team to reduce repeat exceptions.
• As a senior member of the AP processing team, provide guidance and practical support to AP Officers, assist with training new team members in D365, ExFlow, OCR and invoice processing, and support the team during peak periods and month-end.

Job description

Harris Farm is seeking a Senior Data Entry Officer to join our Accounts Payable team in the Support Office. You'll process and match hundreds of supplier invoices daily through ExFlow and Microsoft Dynamics 365, owning invoices through resolution and ensuring timely payments.

You will also mentor junior team members, support month-end, and collaborate with Buying Teams to resolve discrepancies and improve accuracy across the AP process.