Senior Administration Assistant to General Manager Integrated Care - Location Negotiable within MNCLHD

NSW Health; Coffs Harbour; On-site; AUD 87,000 - 89,000; Full time

Job summary

NSW Health is seeking a highly organised Senior Administration Assistant to provide high‑level executive support to the General Manager Integrated Care. This role ensures effective coordination of daily activities so the GM can focus on strategic priorities and organisational objectives.

You will manage complex diaries, meetings and travel, prepare documentation and presentations, and provide essential secretariat support including agendas, papers and minutes, while maintaining accurate records

Qualifications

• Qualifications in administration or business or equivalent practical experience.
• Experience providing high‑level administrative support to senior managers within a complex organisation, ideally with an understanding of NSW public health system.
• Excellent written and verbal communication skills.
• Well-developed organisational and time management skills.
• Ability to work autonomously with initiative and discretion.
• Proactive, adaptable and service‑focused approach to delivery.

Responsibilities

• Provide high‑level executive and administrative support to the General Manager Integrated Care.
• Manage complex diaries, coordinate meetings and travel arrangements.
• Prepare high‑quality documentation, reports, briefs and presentations.
• Provide secretariat support: agendas, papers and minutes; maintain records and information management systems.
• Coordinate recruitment, onboarding, rostering and payroll administration; monitor budgets and resources.
• Identify opportunities to improve administrative processes and systems for efficiency.

Skills

Diary management

High-level admin support

Stakeholder communication

Recruitment coordination

Payroll & rostering administration

Budget monitoring

Education

Administration or business qualification

Tools

Microsoft Office

Information management systems

Job description

Senior Administration Assistant to General Manager Integrated Care - Location Negotiable within MNCLHD

Employment Type:PermanentFull Time
Position Classification:Administration Officer Level 6
Remuneration:$86,896.63 - $88,951.42
Hours Per Week:38
Requisition ID:REQ705380
Advertising Closes: 3 December 2026

Employment with Mid North Coast LHD requires candidates to hold a valid authority to work in Australia (Aust Work Rights Visa).

About the Role

We are seeking a highly organised, proactive and experienced administrative professional to provide high-level executive and administrative support to the General Manager Integrated Care. This is a key role that ensures the effective coordination of daily business activities, enabling the General Manager to focus on strategic priorities and the delivery of organisational objectives.

You will be responsible for managing complex diaries, coordinating meetings and travel arrangements, monitoring priorities and deadlines, managing correspondence and preparing high-quality documentation, reports, briefs and presentations. The role also provides essential secretariat support, including preparing meeting agendas, coordinating papers and recording minutes, as well as maintaining accurate records and information management systems.

Working closely with the General Manager and broader management team, you will provide a range of operational and administrative support, including recruitment and onboarding coordination, rostering and payroll administration, budget monitoring and resource management. You will also identify opportunities to improve administrative processes and systems to enhance efficiency and service delivery.

This is an excellent opportunity for a motivated and solutions-focused professional who demonstrates sound judgement, initiative, discretion and the ability to manage competing priorities in a busy and complex healthcare environment. You will play an important role in supporting a collaborative, high-performing team while contributing to a culture of patient safety, continuous improvement and quality service delivery.

This is a Full-Time Permanent role with location negotiable within the Mid North Coast Local Health District with office locations in Coffs Harbour and Port Macquarie.

About You

You are an experienced and highly organised administrative professional with relevant qualifications in administration, business or equivalent practical experience. You have demonstrated experience providing high-level administrative support to senior managers within a complex organisation, ideally with an understanding of the NSW public health system and its operations.

You possess excellent written and verbal communication skills, with the ability to communicate respectfully and effectively with a diverse range of stakeholders, prepare clear and concise documentation, and confidently manage sensitive information. You are committed to delivering exceptional customer service, responding proactively to competing demands and urgent requests, and applying sound judgement and a solutions-focused approach to resolving issues.

You have well-developed organisational and time management skills, with the ability to plan, prioritise and coordinate competing workloads, schedules and deadlines while adapting to changing priorities. You are confident working autonomously with minimal supervision, demonstrate initiative and discretion, and contribute positively to a collaborative and supportive team environment.

You are also highly competent in the use of information and communication technology, including Microsoft Office and a range of administrative systems, with the ability and willingness to quickly learn new software and processes. Above all, you are a proactive, adaptable and service-focused professional who takes pride in delivering accurate, reliable and efficient administrative support.

Diversity and Inclusion lies at the heart of how we recruit

Mid North Coast Local Health District is committed to building a diverse workforce that reflects and understands the community we serve. We are dedicated to fostering an inclusive workplace culture where everyone feels respected, valued and that they belong. As an equal opportunity employer, we welcome applications from candidates of all cultures, backgrounds, abilities, and experiences.

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive for Category B positions prior to offer.

All new employees must agree to comply with the requirements outlined under the General questions section at Occupational assessment screening and vaccination - FAQ

Salary will be accordance with NSW Health State Awards for the advertised classification/s. These awards are available at http://www.health.nsw.gov.au/careers/conditions/pages/default.aspx.

Are you interested in moving to the Mid North Coast? Learn more at The Welcome Experience. A free service supporting businesses, essential workers and their families who are considering moving or have made the move to regional NSW.

A TALENT POOL MAY BE CREATED FOR FUTURE ROLES AND WILL REMAIN VALID FOR 18 MONTHS.