Security Business Coordinator

Bureau Of Meteorology; Sydney; Vor Ort; AUD 100.000 - 135.000; Vollzeit

Zusammenfassung

The Bureau of Meteorology seeks a Security Business Coordinator to support the General Manager–Security/CISO and the Security Leadership team. You will draft high-quality communications, papers, briefs, and reports on security matters for PSPF governance reporting, manage program workflows, monitor budgets, and coordinate governance secretariats for security forums.

As part of the team, you will deliver and sustain key security program initiatives, support day-to-day security operations, and

Qualifikationen

• Strong business management skills and the ability to exercise sound judgment and initiative.
• Excellent written and verbal communication abilities.
• Capability to obtain and maintain a baseline government security clearance.

Aufgaben

• Manage day-to-day operations and track deliverables for the security program.
• Monitor registries and task databases to ensure Enterprise Security Plan deadlines.
• Draft executive papers, ministerial briefs, and reports for the CISO and leadership team.
• Act as the primary operational contact for the security program and the CISO.
• Oversee lifecycle management of security program records in line with information governance policies.
• Monitor and report on the security program budget to the General Manager, and prepare monthly variances.
• Coordinate procurement for security services, hardware, and external consultants in line with CPRs.
• Provide secretariat support for security steering committees and governance forums.
• Draft agendas, meeting papers, and minutes for governance forums.
• Track action items and provide regular status updates to the CISO and chairs.
• Build relationships with internal stakeholders and external security vendors.

Kenntnisse

Communication skills

Budget management

Governance coordination

Stakeholder management

Policy development

Jobbeschreibung

The Security Business Coordinator will work with the General Manager – Security/Chief Information Security Officer (CISO) and Security Leadership team with limited direction to deliver high-level operational, financial, and administrative support for the agency's security program. You will be responsible for drafting high-quality communication, papers, briefs, and reporting documentation on security matters for the CISO as part of the PSPF governance reporting requirements. The role requires a proactive approach to managing program workflows, monitoring budgets, coordinating governance secretariats for the various security forums, and maintaining critical business systems to ensure the successful delivery of protective and cyber security initiatives.

The role operates with a high degree of autonomy, accountability and professional judgement, and is responsible for planning, delivering and sustaining key security program initiatives and supporting day-to-day security operational activities as required.

As a key member of the program, you will help coordinate complex stakeholder relationships across the enterprise and key security agencies to develop concise, clear and effective security policy, procedures and guidance. You will exercise sound judgment and initiative to understand and prioritise key activities that align to the Enterprise Security Plan, ensure key deadlines are met and provide expert support to the security leadership team. To succeed, you must possess strong business management skills, excellent written and verbal communication, and the capability to obtain and maintain a baseline government security clearance.

The Security Business Coordinator will work with the General Manager – Security/Chief Information Security Officer (CISO) and Security Leadership team with limited direction to deliver high-level operational, financial, and administrative support for the agency's security program. You will be responsible for drafting high-quality communication, papers, briefs, and reporting documentation on security matters for the CISO as part of the PSPF governance reporting requirements. The role requires a proactive approach to managing program workflows, monitoring budgets, coordinating governance secretariats for the various security forums, and maintaining critical business systems to ensure the successful delivery of protective and cyber security initiatives.

The role operates with a high degree of autonomy, accountability and professional judgement, and is responsible for planning, delivering and sustaining key security program initiatives and supporting day-to-day security operational activities as required.

As a key member of the program, you will help coordinate complex stakeholder relationships across the enterprise and key security agencies to develop concise, clear and effective security policy, procedures and guidance. You will exercise sound judgment and initiative to understand and prioritise key activities that align to the Enterprise Security Plan, ensure key deadlines are met and provide expert support to the security leadership team. To succeed, you must possess strong business management skills, excellent written and verbal communication, and the capability to obtain and maintain a baseline government security clearance.

The key duties of the position include:

• Manage day-to-day business operations for the security program, establishing efficient administrative workflows and tracking team deliverables against corporate plans.
• Monitor program registries, adction items, and task tracking databases to ensure key deliverables in the Enterprise Security Plan are on track.
• Develop clear and concise communications such as executive papers, ministerial briefs, Questions on Notice coordination and reports on security topics for the CISO and Security leadership team
• Act as the primary operational point of contact for the security program and the CISO, managing CISO group mailbox and resolving complex business support queries.
• Oversee the life-cycle management of program records, ensuring sensitive security documentation is stored and handled securely in line with information governance policies.
• Monitor, track, and report on the security program budget to the General Manager, identifying variances and preparing monthly financial variance sheets for action
• Coordinate procurement activities for security services, hardware, and external consultants, ensuring strict adherence to the Commonwealth Procurement Rules (CPRs).
• Deliver comprehensive secretariat support for internal and external security steering committees, executive meetings, working groups, and governance forums.
• Coordinate logistics for security program led governance forums, including drafting agendas, compiling meeting papers, scheduling sessions, and taking accurate minutes.
• Monitor and track action items across all governance forums, ensuring regular status updates are provided to the CISO and executive chairs.
• Build and maintain productive working relationships with internal business areas, corporate finance, procurement teams, and external security vendors.
• Build strong relationships with internal stakeholders, external providers and whole of government security counterparts.
• Comply with all Bureau work, health and safety policies and procedures, and take reasonable care for your own health and safety and that of others.

Getting to know the Bureau of Meteorology

The Bureau of Meteorology is one of the few organisations that touches the lives of all Australians and all Australia, every day. The Bureau works across Australia and remote islands, providing services from the Antarctic to beyond the equator, and from the Indian Ocean to the Pacific.We are Australia's national weather, climate and water agency, in the Agriculture, Water and Environment portfolio of the Australian Government, operating under the authority of the Meteorology Act 1955 and the Water Act 2007. We provide data, information, knowledge, insight and wisdom to help Australians prepare and respond to the realities of their natural environment, including droughts, floods, fires, storms, tsunami and tropical cyclones.Our products and services include observations, forecasts, analysis and advice covering Australia's atmosphere, water, oceans and space environments. We undertake focused scientific research in support of our operations and services. Through regular forecasts, warnings, monitoring and advice, we provide one of Australia's most fundamental and widely used public services.We have strong relationships with our customers, partners and stakeholders in Australia, including the Australian Community and the emergency services sectors, all-levels of Government, and focus sectors including aviation, agriculture, energy and resources, national security and water.