Secretariat Officer

Liverpool City Council; Sydney; On-site; AUD 96,000 - 105,000; Full time

Benefits offered by this job

Fitness passport

Subsidised parking

Professional development

Job summary

Liverpool City Council is seeking a capable Governance/Administration professional to support Council and Committee meetings, prepare governance papers, and produce accurate minutes. The role includes coordinating resolutions, supporting report prep, and guiding short-term projects within the Civic and Executive Services unit.

Applicants should have governance or admin qualifications (or equivalent experience), a current Class C licence, and strong MS Office skills.

Qualifications

• Qualifications in Governance, Business Administration or equivalent, or extensive experience in a comparative field.
• Current Class C Drivers Licence.
• Demonstrated experience in meeting agenda preparation and taking minutes within strict deadlines.
• Highly developed experience and skills in computers including all Microsoft Office suites.
• Achievements in work process improvements that enhance effectiveness, efficiency and productivity.
• Highly developed organisational, interpersonal and time management skills.
• Highly developed written and oral communication skills with internal and external customers.
• Demonstrated experience in undertaking organisational wide projects and tasks.

Responsibilities

• Prepare and manage governance business papers for Council and Committee meetings.
• Attend meetings and produce minutes.
• Coordinate Council resolutions and assist with report preparation.
• Oversee short-term projects and business improvements for the Civic and Executive Services unit.
• Maintain high-quality administrative inputs across multiple systems and managers databases related to Council meetings.
• Draft reports and correspondence; support logistical tasks like distributing business papers and meeting setup.
• Track Councillor requests and collaborate across Council to deliver priorities.
• Undertake additional duties aligned with the role’s skills and training.

Skills

Governance

Meeting minutes

Time management

Communication

Project coordination

Office administration

Education

Governance qualification

Business Administration

Tools

MS Office

Job description

We believe it’s important to do work that matters to you personally. There are so many opportunities that celebrate and enrich our community now and for the future.Join part of Council’s Community and Lifestyle team with dedicated staff working in civic & executive services, library & children’s services, delivering events, supporting recreation and community development.

JOB DETAILS:

1 Permanent Full-Time 35 hours, 5 days/week over a 7-day bandwidth

$95,754.05 to $104,907.60 + Super

JOB DESCRIPTION:

The role provides accurate and timely support for Council and Committee meetings. Key duties include preparing and managing governance business papers, attending meetings and producing minutes, coordinating Council resolutions, and assisting with report preparation while overseeing short‑term projects and business improvements for the Civic and Executive Services unit,

You will also maintain high‑quality administrative inputs across multiple systems, managers databases related to Council meetings, drafts reports and correspondence, and supports logistical tasks such as distributing business papers and meeting setup. It also tracks Councillor requests, collaborates across Council to deliver organisational priorities, and undertakes additional duties aligned with the role’s skills and training.

ABOUT YOU:

To be successful in this role, you will possess:

• Qualifications in Governance, Business Administration or equivalent, or extensive experience in a comparative field.
• Current Class C Drivers Licence.
• Demonstrated experience in meeting agenda preparation and taking minutes of meetings within strict deadlines.
• Highly developed experience and skills in computers including all Microsoft Office suites.
• Achievements in work process improvements that enhance effectiveness, efficiency and productivity.
• Highly developed organisational, interpersonal and time management skills.
• Highly developed written and oral communication skills with both internal and external customers.
• Demonstrated experience in undertaking organisational wide projects and tasks.

BENEFITSOF WORKING AT LCC:

• Salary will be dependent on the relevant skills, experience, and competencies of the successful applicant within the specified range.
• Access to fitness passport.
• Be part of a passionate, energetic, and supportive multi-disciplinary team.
• Great office location in the heart of the Liverpool CBD and with subsidised parking available.
• Professional development opportunities, including training courses and study assistance for further education.

All successful candidates will be required to obtain a National Police Check as part of the recruitment process and may be required to undergo a pre-employment medical check.

Liverpool City Council is committed to providing aworking environment that supports all employeesto reach their full potential.

To be eligible to apply for permanent positions atLiverpool City Council, you need to be an AustralianCitizen or Permanent Resident.

We welcome candidates from all backgrounds and value diversity and inclusion inour workplace. We encourage all applicants, including First nation people, peoplewith disability, LGBTIQ and culturally diverse communities to join Council.

CLOSING 8PM 17 November 2026

Be part of creating the future, For further information about the position please contact Ken McElroy at ********@liverpool.nsw.gov.au