School Office Manager & Admin Lead

Department of Education Victoria; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Special payment

Job summary

Livingstone Primary School, Vermont South VIC, requires an Office Manager to handle daily operations, ensure policy compliance, and maintain a welcoming school environment for students, staff and families. The role, reporting to the Business Manager and Principal, may involve Cases 21 responsibilities and supervising Education Support staff.

A Special Payment of $3000 is offered for the management responsibilities. The fixed-term 12-month term may lead to ongoing opportunities in the future.

Qualifications

• Demonstrated capacity to coordinate and support others in respect to specific work functions.
• Demonstrated capacity to work and collaborate with others in a team environment.
• Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

Responsibilities

• Determine and manage work priorities and office operation, in consultation with the principal.
• Oversee the office area ensuring professional communication via phone, email and in person inquiries.
• Coordinate the delivery of administrative services within the school including managing and updating compass records.
• Manage K-F enrolments on Student Insight and coordinate school tours.
• Develop and implement strategies to ensure effective administration procedures including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Support general school finance processes and administration (e.g. purchase orders for staff).
• Manage student attendance, including monitoring, follow-up and recording attendance information.
• Liaise with school staff regarding support requirements.
• Coordinate the preparation of standard routine internal and external communication according to school procedures.

Skills

Coordinate team support

Teamwork

Effective communication

Data/Case management

Tools

Cases 21

Job description

Livingstone Primary School, Vermont South VIC, requires an Office Manager to handle daily operations, ensure policy compliance, and maintain a welcoming school environment for students, staff and families. The role, reporting to the Business Manager and Principal, may involve Cases 21 responsibilities and supervising Education Support staff.

A Special Payment of $3000 is offered for the management responsibilities. The fixed-term 12-month term may lead to ongoing opportunities in the future.