School Liaison Officer

Bundanon; Illaroo; In loco; AUD 64.000 - 80.000; Part-time

Descrizione del lavoro

Bundanon, an art museum set in a 1,000 hectare landscape in the Shoalhaven region of NSW, is seeking a part-time School Liaison Officer to support the Learning team. You will manage administrative tasks, events, and client communications for schools and community groups, ensuring smooth delivery of learning initiatives.

The role focuses on data management, on-site event support and collaboration with cross‑team staff to deliver engaging educational programs.

Competenze

• Experience providing high-level administration for a busy team.
• Experience working in educational contexts.
• Experience working with First Nations communities.
• Qualifications and/or significant experience in business administration.
• Ability to work in an organized and methodical manner.
• Ability to work independently and as part of a team.
• High level computer skills including Microsoft 365 applications.
• Demonstrated skills using specialised software or databases.
• Excellent written and verbal inter-personal communication skills.
• Ability to work occasional evenings and weekends.

Mansioni

• Coordinate events and learning projects with schools and community groups.
• Manage enquiries, calendar and bookings for clients.
• Provide onsite learning event support for registration, evacuation, evaluation, and liaison with drivers/contractors.
• Prepare and update Bundanon’s database regarding events, clients and contacts.
• Assist the Learning team in internal/external reports, grants and acquittals.
• Administer correspondence, invoices and evaluation data for reporting purposes.
• Support Learning Manager in additional projects.

Conoscenze

Admin support

Organization

Communication

Teamwork

Independence

Formazione

Business administration qualification/experience

Strumenti

Microsoft 365

Databases

Descrizione del lavoro

• Part-Time, 4 days a week (30.4 hours/week)
• Reports to - Learning Manager
• Annualised Salary - $80,000 + super (FTE) OR $64,000 + super (pro-rata)

• Part-Time, 4 days a week (30.4 hours/week)
• Reports to - Learning Manager
• Award & Classification: Clerks Private Sector Award 2020, Level 3
• Annualised Salary - $80,000 + super (FTE) OR $64,000 + super (pro-rata)

About Bundanon

Bundanon is an art museum embedded in a 1,000 hectare landscape, in the Shoalhaven region of NSW. The organisation’s mission is to operate the Bundanon properties as a centre for creative arts and education, to support the development of arts practice across all disciplines and to enable public access to the arts and to the landscape. Bundanon’s vision is to promote creativity and learning based in a unique cultural and natural landscape.

About The Role

The School Liaison Officer will support the Learning team by providing high-quality administrative assistance for Learning team events, social impact projects. The role focuses on maintaining professional and effective communication with Bundanon’s Learning clients, including schools and teacher‑professionals, to ensure the seamless planning and delivery of Learning initiatives. Additionally, the position involves coordinating projects and events through accurate data management, onsite event support, and contributing to the success of Bundanon's Learning programs.

What You Will Do

Administer Projects and Events

• Communicate professionally with Bundanon’s Learning clients including preschools, K-12 schools, tertiary, adult and other community groups to assist in organising Learning events and social impact projects
• Facilitate and document enquiries, calendar and bookings for existing and potential clients
• Provide onsite learning event support for registration, evacuation, evaluation, redeeming tickets, and liaison work for bus drivers and contractors.
• Prepare and update Bundanon’s database regarding events, clients and contacts
• Assist the Learning team in the compilation of relevant internal reports and contribute to external reports, grant applications and acquittals
• Administer correspondence, invoices and evaluation data for the Learning team’s reporting purposes.
• Support Learning Manager in additional projects

Assist in Developing Documentation for Learning Team Projects

• Use available software to identify, maintain and implement improved administrative processes.
• Update and maintain key Learning team documents as directed by the Learning Manager (e.g, terms and conditions, handbook, Q&As, registration forms, school guest compendiums, allergen declaration books).

Work with Bundanon Teams

• Liaise with the Visitor Services Manager, Live Events Manager and relevant Natural Resource Management and Operations staff to ensure high standard of event and project delivery.
• Actively work to maintain good communication structures with all other teams delivering the artistic and learning programs, both internal and external
• Attend the Work in Progress (WIP) meetings on a weekly basis to facilitate good communications between departments
• Data entry of shifts for Learning team as per the roster devised by the Learning Manager
• Update Learning shift data to accurately reflect any changes to planned roster (due to staff unavailability / event cancellations etc.)
• Coordinate and attend meetings with the Learning team as well as internal and external Learning stakeholders

SELECTION CRITERIA

Essential

• Experience providing high level administration support for a busy team
• Experience working in educational contexts
• Experience working with First Nations communities and individuals
• Qualifications and/or significant experience in business administration
• Ability to work in an organised and methodical manner
• Ability to work independently and as part of a team
• High level computer skills including competency in Microsoft O365 applications
• Demonstrated skills using specialised software or databases
• Excellent written and verbal inter-personal communication skills.
• Ability to work occasional evenings and weekends.

Desirable

• Understanding of the legal and policy considerations for schools when planning for excursions, child protection and duty of care
• Experience using event management, rostering and/or accounting software (e.g., Momentus, Xero, Deputy, Employment Hero)
• Experience assisting in the preparation of grant applications and acquittals
• Experience in a gallery, museum or community engagement context.

Requirements

All Bundanon employees are required to obtain:

• Current Working with Children Check.
• National Police Check.
• A current driver's license.

Enquiries Should Be Directed To

Yashaan Aspi Cawasji

Human Resources Officer

[e-mail]