School Administrator | Online School

YMCA Queensland; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Salary packaging up to $15,900 per yr

YMCA gym membership

Employee Benefits Program

Discounts for YMCA OSHC services

Discounted banking and health-insure

Job summary

Y Schools Queensland is seeking a School Administrator to join our Fortitude Valley campus on a permanent, full-time basis. You will support front desk operations, student administration, and campus coordination to ensure a smooth, welcoming experience for students, parents and staff.

Key duties include attendance and medical records, coordination with enrolment & transition teams, compliance reporting, event planning, and basic finance support.

Qualifications

• Certificate III in Business or equivalent required.
• Able to multitask and prioritise in a fast-paced environment.
• Proactive and willing to take initiative to manage workload.
• Monday to Friday, no weekends (some events).
• Cover Letter required when applying.

Responsibilities

• Front Desk/Reception operations and first point of contact for students, parents, visitors and staff.
• Student administration including attendance, medical records and enrolment coordination.
• Collaborate with enrolment, campus leadership and business services for smooth handovers.
• Maintain compliance and prepare timely reports.
• Plan and coordinate meetings, events and activities.
• Support campus finance tasks including orders, invoicing, reconciliations and payments.
• Train and support staff and volunteers as needed.

Skills

Front desk operations

Student administration

Multitasking

Communication

Team coordination

Education

Certificate III in Business

Job description

Y Schools Queensland - Brisbane (pending NSSAB accreditation) are recruiting a School Administrator on a Permanent Full-Time basis to join our team based in Fortitude Valley.

As a School Administrator with the Y Schools Queensland, you will play a pivotal role in the smooth operation of our vocational school, supporting both students and staff members. You will oversee administrative tasks, manage day-to-day operations from front desk and contribute to the overall success and growth of the school.

What will my time look like?

• Front Desk/Reception Operations: Be the welcoming first point of contact for students, parents/carers, visitors and staff, keeping communication clear and timely.
• Student administration: Maintain attendance/absence records, medical records including administering student medication, communications and coordination of new student arrivals and departures.
• Teamwork: Work closely with the Central Enrolment & Transition Team, Campus Leadership, wider Campus Team and Business Services, to ensure smooth handovers, accurate information and consistent processes.
• Compliance and reporting: Keep track of compliance requirements and prepare accurate reports on time, ensuring adherence to regulations and standards.
• Events and coordination: Plan and coordinate meetings, school events and activities so they run smoothly.
• Finance: Support campus-level finance, including orders and payments, school contribution invoicing/receipting, invoice and credit card reconciliations, banking and following up on outstanding school contributions and overdue payments.
• Supporting others: Help train and support staff and volunteers as needed.

Am I a good match?

• Certificate III in Business or equivalent, coupled with experience in a similar role
• You can multitask, prioritise tasks and work effectively in a fast-paced environment
• Proactively willing to use your initiate to complete tasks and work loads
• Monday to Friday, no weekends (Some events or occasional, not often)
• Cover Letter is required when applying

What’s in it for you?

• Join a supportive, inclusive and passionate team in an organisation making a difference.
• We invest in multi-disciplinary teams and work well together to support the students and each other, while working differently and thinking beyond traditional methods.
• Increased non-term time for our teaching team and more student free days in comparison to standard school environments.
• Non-term time for all school roles!

Here’s what on offer?

• Enjoy up to $15,900 per year to be salary packaged tax-free for everyday living expenses and up to $2,650 per year for entertainment benefits, as part of a non-for-profit organisation
• Free YMCA gym membership which includes our fitness classes
• Employee Benefits Program
• Discounts for all Y OSHC Services and Day Care Facilities
• Discounted banking, loan rates and private health insurance

Y Schools Queensland has been recognised as one of The Educator’s 5-Star Employers of Choice for 2026, recognising its commitment to a workplace where educators feel supported, valued and empowered. The award is based on anonymous employee feedback across culture, professional development, benefits, and diversity and inclusion, with only organisations achieving a satisfaction rating of 75% or higher receiving this distinction.

At Y Schools Queensland we have a vision where our young people leave school empowered to be independent, courageous and resilient to achieve lifelong wellbeing.

Our mission is that Y Schools Queensland is where hope meets possibility, where everyone is seen, heard, and belongs. Our agile and responsive approach to education gives students not just knowledge, it empowers students to overcome challenges and embrace life‑changing opportunities. At Y Schools Queensland, wellbeing is personal, pathways are unique, and every step leads toward a brighter future!

Central to realising this vision is our Thrive Model, a signature strength of our schools that guides everything we do. Embedded in connection, care and capability, it shapes our approach to wellbeing, learning and belonging.

We are an inclusive workplace and welcome people from all backgrounds to apply. We all belong at the Y!

At the Y, we are committed to empowering all children and young people to feel safe and be safe. As a Child Safe organisation, all our candidates who don’t have an exemption, must have or obtain a working with children check.

To learn more about our screening processes, click here to view our Safeguarding Children and Young People Policy: https://ymca.org.au/about-us/safeguarding-children-young-people/safeguardingresources

The establishment and operation of The Y schools Queensland- Fortitude Valley is subject to NSSAB accreditation.

Applicants are advised that it is an offence for a person disqualified or suspended from holding a blue card to commence or continue in regulated, child-related employment.