School Admin & Data Coordinator (Part-Time)

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 38,000 - 46,000; Full time

Job summary

State Government of Victoria, Australia is seeking an Administration role at Moomba Park Primary School in Melbourne's northern suburbs. The position is an Education Support Class role, with duties that align to school policy and guidelines, supervised by a principal or manager, and involves coordinating support tasks and routine clerical functions.

The role supports students' educational services but does not include teacher duties.

Qualifications

• Provide routine clerical or administrative support including front office enquiries, mail deliveries, stock control, supporting organisation of meetings, and processing standard paperwork.
• Maintain, enter and retrieve data from the school's IT systems and records for students and staff.
• Coordinate routine internal and external communications according to school procedures.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Understanding of the use of Compass
• Supports the first aid facilities and assists in delivering first aid to students

Job description

State Government of Victoria, Australia is seeking an Administration role at Moomba Park Primary School in Melbourne's northern suburbs. The position is an Education Support Class role, with duties that align to school policy and guidelines, supervised by a principal or manager, and involves coordinating support tasks and routine clerical functions.

The role supports students' educational services but does not include teacher duties.