Scheduling & Admin Specialist – FlexConnect

Uniting NSW & ACT; Sydney; On-site; AUD 50,000 - 60,000; Full time

Job summary

Uniting NSW.ACT is seeking a Scheduling and Administrative Support Officer for the FlexConnect Pool, a fixed-term full-time role based in Leichhardt, NSW. You will support the FlexConnect Pool and the Seniors Services team with efficient administrative functions.

The role involves coordinating meetings, rostering, preparing meeting papers and minutes, and liaising with stakeholders to keep expectations and updates clear while contributing to safe, compliant service delivery.

Responsibilities

• Deliver efficient and effective administrative support to the FlexConnect Pool and broader Seniors Services team.
• Coordinate meetings and local events, including logistics for meetings and events.
• Provide project support and perform administrative tasks as requested by the Workforce Coordinator (change to FlexConnect Manager)
• Assist with the compilation of meeting papers, agendas and other information prior to meetings and with distribution of minutes.
• Communicate effectively with stakeholders to ensure that they are informed of expectations and updates.
• Maintain quality service provision when rostering FlexConnect Pool staff members based on best practice and available data.
• Ensure rostering practice is compliant with relevant legislation, including the relevant Enterprise Agreement/s and rostering principles.
• Raise issues and opportunities regarding rostering practice and service provision with key stakeholders in order to continuously improve.
• Respond to general enquiries and requests for information by internal and external stakeholders via various communication channels including, but not limited to, phone, email and system-based task allocations.
• Lead and work as a member of the FlexConnect Pool and provide support to colleagues and team members.
• Where appropriate and in consultation with the Workforce Coordinator, effectively supervise staff, including providing and recording team meetings, arranging and/or providing training; advertising and recruiting, and any other supervisory duties in line with the role.

Job description

Uniting NSW.ACT is seeking a Scheduling and Administrative Support Officer for the FlexConnect Pool, a fixed-term full-time role based in Leichhardt, NSW. You will support the FlexConnect Pool and the Seniors Services team with efficient administrative functions.

The role involves coordinating meetings, rostering, preparing meeting papers and minutes, and liaising with stakeholders to keep expectations and updates clear while contributing to safe, compliant service delivery.