Sales Administrator

Baker Recruitment; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Paid Birthday Leave

Discounted health insurance

Novated Leasing options

Lifestyle discounts with retailers

Job summary

Engage Squared is actively seeking a Sales Administrator in Sydney to support the sales team through meticulous documentation, CRM data integrity, and timely proposal coordination. You will manage RFQs, SOWs, and client signatures, ensuring a smooth sales process from lead to contract.

The role requires excellent organisational skills, strong communication, and experience with Dynamics 365 or similar CRMs within a tech or professional services setting.

Qualifications

• 2-4 year experience in a Sales Administrator, Sales Operations, or Sales Coordinator role.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office 365, including Excel, Word, PowerPoint, and Outlook.
• Experience using CRM platforms such as Dynamics 365, Salesforce, HubSpot, or similar.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience in IT, technology, consulting, or professional services environments.
• Knowledge of contract administration and proposal coordination.
• Experience with Microsoft Dynamics 365 Sales.
• Understanding of sales operations and reporting processes.

Responsibilities

• Provide day-to-day administrative support to the sales team.
• Assist with preparing proposals, quotes, statements of work, and sales presentations.
• Coordinate document reviews, approvals, and client signatures.
• Support the sales pipeline by tracking opportunities and following up on action items.
• Assist in preparing customer RFQ's, SOW contracts and commercial documentation.
• Ensure the approvals and coordinate internal reviews with sales and delivery teams.
• Track response returns, initiation and execution.
• Produce weekly and monthly sales activity reports.
• Support forecasting and pipeline reporting processes.
• Prepare meeting agendas, notes, and action items.

Skills

Organisational skills

Time-management

Attention to detail

Microsoft Office 365

Excel

Dynamics 365

Salesforce

HubSpot

Communication skills

Tools

Microsoft Office 365

Dynamics 365

Salesforce

HubSpot

Job description

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Help our customers get the most out of Microsoft 365!

Do you love to help people solve problems? To make sure that critical business tools run smoothly? To proactively engage with clients, and help them to understand how they can work more productively with technology? To shape the roadmap for tech within large organisations?

Our managed services team help the biggest organisations in our region to get the most out of the latest Microsoft modern work technologies. We support clients using Microsoft Viva, Office 365, SharePoint Online, Teams, Power Platform and Copilot - with a range of reactive and proactive support offerings.

Our team work hand in hand with our experienced consultants and our talented team of developers in Australia, NZ, Japan and SE Asia to fix problems, improve resiliency, deliver training, provide advice, and build solutions.

As a Microsoft Specialist Solutions Partner, we specialise in creating modern workplaces with Microsoft technologies; helping organisations to work better, together, faster. Our vision is to create a world where every employee has access to the tools, knowledge, and information that they need to enjoy work. Using modern work technologies, we can free employees from the friction of inefficient business processes, and fill gaps in knowledge or support from their team, leaders, and leadership, so that they are empowered to be productive.

We have offices across Australia, NZ, Japan, and Indonesia. This role is open to anyone located in the Sydney

We pride ourselves on being a fun, innovative and collaborative organisation that practices what we preach and delivers great customer results.

What you'll do

As the Sales Administrator, your role will be to provide administrative and operational support to the sales team, ensuring a seamless sales process from lead generation through to contract execution. This role is responsible for managing sales documentation, maintaining Hubspot, coordinating RFQ proposals and SOW's, supporting reporting activities for Microsoft funded engagements, and helping drive an exceptional client experience.

You will be highly organised, detail-oriented, proactive, and enjoys working in a fast-paced, customer-focused environment.

• A typical day will look like:
• Provide day-to-day administrative support to the sales team.
• Assist with preparing proposals, quotes, statements of work, and sales presentations.
• Coordinate document reviews, approvals, and client signatures.
• Support the sales pipeline by tracking opportunities and following up on action items.
• Assist in preparing customer RFQ's, SOW contracts and commercial documentation
• Ensure the approvals and coordinate internal reviews with sales and delivery teams.
• Track response returns, initiation and execution
• Produce weekly and monthly sales activity reports.
• Support forecasting and pipeline reporting processes.
• Prepare meeting agendas, notes, and action items.

What you’ll bring

• 2-4 year experience in a Sales Administrator, Sales Operations, Sales Coordinator role.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office 365, including Excel, Word, PowerPoint, and Outlook.
• Experience using CRM platforms such as Dynamics 365, Salesforce, HubSpot, or similar.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience in IT, technology, consulting, or professional services environments.
• Knowledge of contract administration and proposal coordination.
• Experience with Microsoft Dynamics 365 Sales.
• Understanding of sales operations and reporting processes.

We value inclusivity and diversity at Engage Squared. Research shows candidates from neurodiverse and underrepresented backgrounds often only apply for roles if they meet all the criteria.

We like to make our hiring decisions based on a combination of aptitude and passion, not just experience, so if you’re keen to apply and need reasonable adjustments please let us know. We also encourage you to let us know the pronouns you use at any point during the recruitment process.

Company Description
What are we offering you?
+ Leadership role with a Fortune 500 company
+ Paid Birthday Leave
+ Discounted health insurance with Medibank
+ Novated Leasing options
+ Lifestyle discounts with Woolworths, Coles, Avis, JB Hifi and 1000+ other retailers
Job Description
Who will you be working with?
Wabtec Inspection Technologies is a world leader in the manufacture of innovative inspection equipment used in industrial and research applications in the aerospace, power generation, petrochemical, civil infrastructure, automotive and consumer products industries. To work at Wabtec Inspection Technologies is to develop within an organization that is an international leader in its field. We stand out for our expertise, enriching work environment and constant search for better solutions. We offer a wide range of ultrasonic and eddy current flaw detection software and equipment. Our equipment is used, among other things, to inspect welds, detect hidden cracks, voids, porosity, and other internal irregularities in various materials.
Learn more about our products here - NDI, RVI & Industrial Equipment ( will you make a difference?
Oversee the development and performance of Wabtec Inspection Technologies sales activities in the assigned market. Lead and develop the Sales team, providing guidance to achieve order and sales growth aligned with the Company's vision and values. Develop plans and strategies to manage and expand the customer base in the territories/markets, contributing to the overall business growth. Our teams work closely to provide solutions to our industrial test and measurement customers.
The position is accountable for all decision-making related to ANZ's sales operations within Wabtec Inspection Technologies Sales.
Where is the position located? Sydney, NSW
What will your typical day look like?
+ Sales - Maximize the team's orders, sales growth, and gross margin contribution. Collaborate with the Marketing team to identify and prioritize marketing opportunities and initiatives.
+ Budget Management - Responsible for the input and effective management of the P&L for the defined product portfolio, encompassing net margin, stock management, and expenses.
+ Leadership - Provide leadership and development to team members to help them reach their full potential in line with People Leader expectations. Coach and manage individual performance as needed, addressing high-conflict situations while ensuring business needs are met and consistently upholding the Company's values.
Qualifications
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