Rugby Operations Coordinator, Sydney Uni Football Club

The University of Sydney; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Sydney University Football Club, based at the University of Sydney, is seeking a Rugby Operations Coordinator to oversee the day-to-day operations of its Grade, Colts and Women's rugby programs. Reporting to the Executive General Manager, you will ensure training, fixtures, and match days run smoothly throughout the season.

This hands-on role suits a proactive organiser who thrives in a fast-paced sporting environment, enjoys teamwork, and can deliver well-structured operations.

Qualifications

• Experience in rugby operations or similar sporting operations.
• Strong planning and time-management to handle competing priorities.
• Excellent communication and interpersonal skills across diverse stakeholders.
• Ability to manage budgets and resources with attention to safety and welfare.

Responsibilities

• Coordinate day-to-day administration of Grade, Colts and Women's rugby programs.
• Manage registrations, team sheets, eligibility, and competition administration, including Rugby Xplorer and Fuse Sport.
• Schedule training, fixtures, venues, camps and tours.
• Plan and deliver home match-day operations, including staffing and logistics.
• Support team managers, match-day personnel and volunteers.
• Oversee uniforms, equipment and inventory.
• Ensure safeguarding, welfare compliance requirements and safety.
• Assist with budgets and resource management.
• Maintain communication with players, coaches, officials and stakeholders.

Skills

Rugby operations

Planning & organisation

Communication

Stakeholder engagement

Tools

Rugby Xplorer

Fuse Sport

Microsoft Office

Job description

Rugby Operations Coordinator, Sydney Uni Football Club

Founded in 1863, Sydney University Football Club (SUFC) is the oldest rugby club in Australia and one of the country's most respected rugby institutions.

Based at the University of Sydney, the Club competes in the Shute Shield, Sydney's premier men's club rugby competition, and the Kerry Chikarovski Cup, the premier women's competition of Sydney Women's Rugby.

With a proud history of developing players for representative and international rugby, SUFC is committed to delivering high-quality rugby programs that foster sporting excellence, player development and a positive club culture.

ABOUT THE ROLE

Sydney University Football Club is seeking a highly organised, proactive and motivated Rugby Operations Coordinator to oversee the day-to-day operations of its Grade, Colts and Women's rugby programs.

Reporting to the Executive General Manager and working closely with the Club's rugby leadership and coaching staff, you will play a key role in ensuring the smooth delivery of training, competitions, match days and other rugby activities throughout the season.

This is a hands-on position suited to someone who thrives in a fast-paced sporting environment, enjoys working with people and takes pride in delivering well-organised and professional rugby operations.

KEY RESPONSIBILITIES

• Coordinate the day-to-day administration and operational requirements of the Club's Grade, Colts and Women's rugby programs.
• Manage player registrations, team sheets, eligibility requirements and competition administration, including Rugby Xplorer and Fuse Sport.
• Coordinate training schedules, fixtures, venue bookings, pre-season activities, camps and tours.
• Plan and deliver home match-day operations, including staffing, facilities, equipment and logistics.
• Coordinate and support team managers, match-day personnel and volunteers.
• Manage playing uniforms, training apparel, rugby equipment and associated inventory.
• Support player onboarding, integrity, welfare, safeguarding and competition compliance requirements.
• Assist with rugby operations budgets, expenditure monitoring and resource management.
• Maintain effective communication with players, coaches, officials, volunteers and other key stakeholders.

ABOUT YOU

We are looking for an enthusiastic and capable individual with strong organisational skills, excellent attention to detail and a genuine passion for sport.

To be successful in this role, you will demonstrate:

• Experience in rugby union or comparable sporting operations, including competition administration and match-day coordination.
• Strong planning, organisational and time-management skills, with the ability to manage competing priorities.
• Excellent communication and interpersonal skills, with the ability to build positive relationships with a diverse range of stakeholders.
• Experience coordinating people, resources, volunteers and operational activities.
• Strong administrative skills and proficiency in Microsoft Office and digital systems.
• The ability to work independently, solve problems and remain composed under pressure.
• Experience monitoring expenditure and working within approved budgets.
• An understanding of workplace safety, safeguarding and player welfare requirements.
• Flexibility to work evenings and weekends during the rugby season.

Experience with Rugby Xplorer, Fuse Sport or similar sporting administration platforms, along with knowledge of Sydney club rugby, will be highly regarded.

A current NSW Driver's Licence, relevant Working With Children Check and National Police Check, and a First Aid qualification (or willingness to obtain one) are required as outlined in the position description.

WHY JOIN SUFC?

This is an opportunity to play an important role in one of Australia's most historic and successful rugby clubs.

You will work alongside experienced rugby professionals, contribute to the delivery of competitive men's and women's rugby programs, and be part of a passionate and committed sporting community.