Research Services Officer

Curtin University; Bentley; On-site; AUD 86,000 - 94,000; Full time

Benefits offered by this job

Competitive remuneration + 17% super

On-campus amenities: gym, medical, and

Fixed-term 2-year, full-time contract

Job summary

Curtin University is seeking a detail-oriented Grants Administrator to support the Project Initiation team with reviewing, submitting and managing research funding applications. You will advise researchers on eligibility, collate data, and maintain records, while ensuring compliance with Curtin policies and grant requirements.

This role offers a fixed-term 2-year contract on Bentley Campus and opportunities to contribute to continuous improvement.

Qualifications

• Relevant qualifications and/or equivalent education, training or experience.
• Ability to work as part of a team within the Research Office and interact positively with a diverse range of people.
• Excellent written and verbal communication skills, including the ability to provide clear advice and feedback to applicants.
• Sound numeracy skills, particularly in reviewing budget information and identifying issues requiring clarification.
• Excellent organisational skills, with strong attention to detail and the ability to manage competing priorities, high-volume workloads and deadlines.
• Excellent working knowledge of Microsoft 365 Suite, including the ability to use spreadsheets to collate and maintain application information.
• Ability to maintain confidentiality and exercise discretion when handling sensitive application and stakeholder information.
• Experience in a tertiary education environment is desirable.

Responsibilities

• Review research funding applications to ensure documentation is complete and administrative and regulatory requirements are addressed.
• Develop familiarity with granting body requirements and advise applicants on eligibility issues, application requirements and relevant Curtin processes.
• Liaise with applicants to support revisions, provide constructive feedback and help strengthen applications before submission.
• Use spreadsheets, databases and relevant systems to collate, track and maintain information provided through grant applications. Identify and share information with academic staff about future funding opportunities, where appropriate.
• Support continuous improvement of Project Initiation functionality, service delivery and ways of working.
• Provide a personalised service by supporting projects through to service delivery and maintaining positive relationships with academic and professional staff.

Skills

Teamwork

Communication

Numeracy

Attention to detail

Discretion and confidentiality

Education

Bachelor's degree or equivalent

Tools

Microsoft 365 Suite

Job description

Reference: 1670767

Benefits

• Competitive remuneration + 17% super contributions
• On-campus amenities including a gym, medical centre, and childcare facilities
• Fixed-term, 2-year contract, Full-time, Bentley Campus

About the Role

This role supports the delivery of Curtin’s research strategy by assisting the Project Initiation team with the review, submission and management of research funding applications. Drawing on knowledge of granting body requirements, Curtin policies, procedures, processes and systems, you will help ensure that applications meet relevant administrative and regulatory requirements while providing clear advice and practical support to researchers.

You will work directly with academic staff applying for grants and collaborate with other Curtin University teams as required. You will contribute to personalised, high-quality service delivery, accurate application data management and continuous improvement across Project Initiation activity.

Your responsibilities will include:

• Review research funding applications to ensure documentation is complete and administrative and regulatory requirements are addressed.
• Develop familiarity with granting body requirements and advise applicants on eligibility issues, application requirements and relevant Curtin processes.
• Liaise with applicants to support revisions, provide constructive feedback and help strengthen applications before submission.
• Use spreadsheets, databases and relevant systems to collate, track and maintain information provided through grant applications. Identify and share information with academic staff about future funding opportunities, where appropriate.
• Support continuous improvement of Project Initiation functionality, service delivery and ways of working.
• Provide a personalised service by supporting projects through to service delivery and maintaining positive relationships with academic and professional staff.

Who we are looking (Selection Criteria):

• Relevant qualifications and/or equivalent education, training or experience.
• Ability to work as part of a team within the Research Office and interact positively with a diverse range of people.
• Excellent written and verbal communication skills, including the ability to provide clear advice and feedback to applicants.
• Sound numeracy skills, particularly in reviewing budget information and identifying issues requiring clarification.
• Excellent organisational skills, with strong attention to detail and the ability to manage competing priorities, high-volume workloads and deadlines.
• Excellent working knowledge of Microsoft 365 Suite, including the ability to use spreadsheets to collate and maintain application information.
• Ability to maintain confidentiality and exercise discretion when handling sensitive application and stakeholder information.
• Experience in a tertiary education environment is desirable.

Role Requirements:

• As this is a fixed-term contract, you will require current work rights in Australia that match the tenure of this role
• Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin’s satisfaction

About Curtin University

Curtin University proudly stands among the top one percent of global universities according to the ARWU 2025 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/.

What We Offer You:

This Fixed Term G05 level role attracts a remuneration of $85,781 - $93,836 + 17% superannuation.

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/.

Applications close: 9pm (AWST), Thursday, 10th September 2026

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, remove the advert, not to make an appointment, or to appoint by invitation, at any time.