Receptionist

Stantec Australia; Western Australia; On-site; AUD 50,000 - 65,000; Full time

Job summary

A leading engineering firm in Western Australia is seeking an office receptionist to ensure an efficient, safe, and welcoming workplace. Responsibilities include handling calls, managing bookings, and providing administrative support. The ideal candidate has at least 2 years of experience and excellent communication skills. This role offers competitive compensation and various employee benefits.

Benefits

Competitive salary

Mentoring opportunities

Active social club

Mental health programs

Salary Continuance Insurance

Qualifications

• Minimum 2 years' experience in an administration, office support, or reception role.
• Proficient in Microsoft Office; quick to learn internal systems.
• Ability to handle confidential information professionally.

Responsibilities

• Welcoming clients/visitors and answering calls professionally.
• Managing meeting room bookings, setups, and refreshments.
• Providing general admin support to the team.
• Ensuring a clean, safe, and well-organised workplace.

Skills

Excellent communication skills

Organizational skills

Attention to detail

Proficient in Microsoft Office

Job description

Overview

The office receptionist is instrumental in ensuring an efficient, safe and welcoming workplace for staff, clients and visitors. You will be the ‘go-to’ person located at the ‘hub’ of the office.

You will carry out duties and tasks related to reception functionalities including: handling telephone calls and enquiries, meeting and greeting visitors, coordinating postage and couriers and facilitating resources, meetings and room bookings.

In addition, the office receptionist is responsible for additional administrative tasks - as required, to assist the Shared Services team and local team.

Day to day responsibilities

• Welcoming clients/visitors and answering calls professionally
• Keeping reception and kitchen areas tidy and presentable
• Managing meeting room bookings, setups, and refreshments
• Handling couriers, mail, and packages
• Ordering and maintaining office and kitchen supplies
• Providing basic IT/AV and office support
• Coordinating maintenance and reporting building issues
• Supporting onboarding/offboarding and access card management
• Organising catering, internal comms, and small team events
• Assisting with formatting, printing, and document preparation
• Booking travel and reconciling expenses
• Providing general admin support to the team
• Maintaining filing systems (online and physical)
• Assisting with office safety checks and HSSE communications
• Managing PPE stock and distribution
• Ensuring a clean, safe, and well-organised workplace

Success criteria / Qualifications

• Minimum 2 years' experience in an administration, office support, or reception role
• Excellent communication and organizational skills
• Proficient in Microsoft Office; quick to learn internal systems
• Attention to detail and initiative in identifying and resolving issues
• Ability to handle confidential information professionally

What we offer

• Along with a competitive salary, we offer many other benefits to ensure your professional development & wellbeing is ongoing
• Option to purchase additional annual leave (up to 4 weeks)
• Mentoring for your own development and the opportunity to mentor others
• A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
• Active social club with regular activities
• Salary Continuance Insurance (SCI)
• Mental health and wellbeing programs & Employee Assistance Program; and
• Service recognition awards

About Stantec

The Stantec community unites over 30,000+ employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.

At Stantec we have created a workplace where people are respected and encouraged to reach their full potential. Our team enjoy a fun and flexible working environment where they are supported in reaching their career goals and delivering value to Stantec’s clients.

Culture

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI+, neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.

How to apply

Please submit your most recent CV, outlining your relevant experience by following the apply button.

No Agency CV’s will be accepted.

Stantec — position insights

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

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