Purchasing Officer - Vendor Management

Astrum Recruitment; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Training and development opportunities

WFH after probation

Smithfield office location

Collaborative team environment

Job summary

Astrum Recruitment partners with a leading industrial engineering business to manage and develop supplier relationships, support purchasing activities, and drive cost-saving opportunities.

You will focus on vendor management, supplier compliance, and commercial negotiations while maintaining accurate vendor data in the ERP system. This hybrid role requires collaboration with internal stakeholders and ongoing supplier performance monitoring.

Qualifications

• 4+ years' experience in purchasing and/or vendor management.
• Proven track record negotiating pricing, terms and service agreements.
• Experience with vendor onboarding and maintaining documentation.
• Experience with supplier compliance, insurance certificates and licences.

Responsibilities

• Manage and maintain relationships with suppliers to ensure quality and value.
• Set up vendor onboarding processes with required documentation and approvals.
• Monitor supplier compliance, including certificates and licences, and expiry dates in ERP.
• Negotiate pricing, terms and service agreements for cost savings.
• Lead negotiations for longer-term service agreements with suppliers.
• Identify opportunities to reduce procurement costs and improve performance.
• Support purchasing activities including sourcing, quotations, ordering and coordination.
• Collaborate with internal stakeholders to ensure availability of products/services at right cost.
• Monitor supplier performance and mitigate supply chain risks.
• Support inventory and purchasing to minimise shortages and excess stock.
• Drive process improvements across purchasing and vendor management.

Skills

Vendor management

Commercial negotiation

Vendor onboarding

Supplier compliance

ERP systems

Tools

SAP

Navision/Business Central

Job description

• Strong vendor management and commercial negotiation skills
• Smithfield office location - Work from home 1 to 2 days/week after probation

The Company

We are partnering with a leading industrial engineering business supporting heavy industry operations across mining, metals, power generation, oil & gas, mechanical engineering, and emerging energy sectors. The business provides drive and power systems that help keep important infrastructure and industrial equipment running safely and efficiently.

The Role

Reporting to the Supply Chain Manager, you will be responsible for managing and developing supplier and vendor relationships while supporting purchasing activities across the business. This role has a strong focus on vendor management, supplier compliance, commercial negotiation and identifying cost-saving opportunities, alongside general purchasing and supply chain responsibilities.

• Manage and maintain strong relationships with suppliers and service providers, ensuring quality, service and commercial value
• Set up and manage vendor onboarding processes, ensuring all required documentation and approvals are completed
• Manage supplier compliance, including insurance certificates, licences and other required documentation
• Maintain accurate vendor master data and monitor compliance and insurance expiry dates within the ERP system
• Negotiate supplier pricing, terms and agreements to achieve cost savings and favourable commercial outcomes
• Lead commercial negotiations for longer-term service agreements and operational suppliers
• Identify opportunities to reduce procurement costs, improve vendor performance and strengthen supplier relationships
• Support purchasing activities including sourcing, obtaining quotations, negotiating, ordering and supplier coordination
• Work closely with internal stakeholders to ensure products and services are available when required and at the right cost
• Monitor supplier performance and identify and mitigate potential supply chain risks
• Support inventory and purchasing processes to help minimise stock shortages and excess inventory
• Review existing processes and drive continuous improvement across purchasing and vendor management
• Maintain accurate purchasing and supplier information within the ERP system
• Provide support across the wider Supply Chain team and business as required

About You

• Trade or commercial background in supply chain, logistics, purchasing or procurement
• Minimum 4 years' experience in purchasing and/or vendor management
• Demonstrated experience managing supplier relationships and negotiating pricing, terms and service agreements
• Strong commercial awareness with the ability to identify and demonstrate cost savings
• Experience with vendor onboarding, supplier compliance and maintaining documentation
• Confident communication and negotiation skills, with the ability to build strong relationships with internal and external stakeholders
• Experience across freight, logistics, inventory or operational suppliers advantageous
• Experience with SAP, Navision/Business Central advantageous

What's on offer

• Training and development opportunities
• 1 to 2 days work from home after probation.
• Smithfield office location
• A supportive team environment with a strong focus on collaboration and growth

This is a collaborative and supportive environment where continuous improvement, operational excellence, and practical problem-solving are valued. The team works closely with local and overseas suppliers and internal stakeholders to ensure effective purchasing, vendor management, supply chain efficiency, and high service levels across complex industrial operations.

Purchasing Officer - Vendor Management • Smithfield, NSW, AU