Property and Facilities Assistant

Jones Lang LaSalle Incorporated; Perth; On-site; AUD 52,000 - 64,000; Full time

Benefits offered by this job

Great employee discounts off fitness,

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia's

Job summary

Jones Lang LaSalle in Perth is seeking a Property and Facilities Assistant to support the Operations Manager. The role covers budgeting, reporting, tenant relations, and coordinating maintenance within a government-owned portfolio.

You will develop broad facilities management skills while working in a collaborative team environment that values wellbeing and inclusivity. This is an on-site position in WA.

Qualifications

• Demonstrated experience in property management or facilities coordination.
• Strong financial literacy with the ability to prepare budgets and manage accounts receivable.
• Proficiency with property management systems (PAMS) and MS Office, especially Excel.

Responsibilities

• Prepare budgets, outgoings recoveries, forecasts and performance graphs.
• Produce monthly portfolio and operations reports.
• Issue purchase orders and contracts within PAMS and ensure procurement compliance.
• Monitor rental arrears and pursue outstanding payments.
• Assist with rent reviews including CPI adjustments.
• Code creditor tax invoices and respond to tenant queries.
• Prepare tenant invoices and reconciliations across the portfolio.
• Coordinate contractor inductions, site access, and maintenance tasks.
• Minute monthly tenant meetings and maintain professional records.

Skills

Property management

Financial literacy

MS Excel

Microsoft Office Suite

Communication skills

Tools

PAMS

Evolution

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Shaping the future of real estate for a better world! At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this opportunity involves:

The Property and Facilities Assistant plays a vital support role in delivering high-quality property and facilities management services across a government-owned portfolio. Working closely with the Operations Manager, you'll help ensure smooth day-to-day operations by managing financial processes, coordinating maintenance activities, and maintaining strong relationships with tenants, contractors, and stakeholders. This position offers the opportunity to develop broad facilities management skills while contributing to a collaborative team environment. At JLL, we believe the most effective teams are built when everyone is empowered to thrive, and we embrace more innovative ways of working. You'll gain exposure to all aspects of property operations—from budget preparation and rent reviews to tenant communications and contractor coordination—building a strong foundation for your career in commercial real estate.

Key Responsibilities include:

• Support the Operations Manager in preparing budgets, outgoings recoveries, forecasts, and performance graphs to ensure accurate financial tracking and reporting
• Prepare comprehensive monthly reports that provide insights into portfolio performance and operational metrics
• Issue purchase orders and establish contracts within PAMS, maintaining accurate records and ensuring compliance with procurement processes
• Monitor rental arrears and proactively pursue outstanding payments, maintaining positive tenant relationships while protecting cash flow
• Assist with the rent review process, including both fixed increases and CPI adjustments, ensuring timely execution and accurate documentation
• Code creditor tax invoices accurately and respond to tenant account queries with professionalism and efficiency
• Produce tenant tax invoices and reconciliations across the portfolio, ensuring accuracy and timely delivery
• Coordinate contractor inductions, site access, and maintenance tasks through the Evolution system, ensuring prompt response and resolution
• Coordinate, set agendas for, and minute monthly tenant meetings, maintaining professional documentation and follow-up

Sounds like you? This is what we're looking for:

• Demonstrated experience in property management, facilities coordination, or a similar administrative support role
• Strong financial literacy with the ability to prepare budgets, process invoices, and manage accounts receivable processes
• Proficiency with property management systems (PAMS experience highly regarded) and Microsoft Office Suite, particularly Excel
• Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail
• Strong written and verbal communication skills for professional interaction with tenants, contractors, and stakeholders
• Understanding of property operations including maintenance coordination, lease administration, and tenant relations
• Ability to work both independently and collaboratively as part of a team environment where we support each other's wellbeing and champion inclusivity
• Experience working with government-owned properties or public sector clients (preferred)
• Familiarity with Evolution or similar work order management systems (preferred)

Location: On-site –Perth, WA

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:

You'll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organization, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings.

Equality and inclusion

JLL is committed to equal opportunity and building an inclusive workplace.

This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies.

We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race.

We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military.

We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities.

Using AI capabilities, we analyse your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process.

We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise.

Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.