Projects Controls Officer

Paradigm Engineers Pty Ltd; Perth; On-site; AUD 100,000 - 125,000; Part time

Job summary

A leading engineering consultancy in Perth is seeking a part-time Project Controls Officer to provide high-quality administrative and coordination support. The ideal candidate will possess strong organisational skills, excellent communication abilities, and experience in project administration. Responsibilities include maintaining project records, assisting financial tracking, and coordinating mobilisations. A passionate attitude is highly valued. Applicants must have full working rights in Australia and be based in Perth.

Qualifications

• Strong organisational skills to handle multiple tasks.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage competing priorities under pressure.
• Experience in project administration and document control.

Responsibilities

• Maintain proposal records and document variations.
• Assist with timesheet and expense claims processing.
• Manage project documentation and tracking.
• Provide procurement support for purchase orders.
• Coordinate project mobilisations and travel arrangements.

Skills

Organisational skills

Communication skills

Attention to detail

Project administration

ERP systems experience

Tools

IFS or other ERP systems

Enable of Workflow

Job description

About Paradigm Engineers

Paradigm Engineers is a highly regarded engineering consultancy servicing projects Australia wide from our office in Perth. We specialise in providing electrical, instrumentation, control systems and project management services to the mining, mineral processing and infrastructure industries. Our focus is on providing exceptional quality work to our growing client base.

Paradigm Engineers is part of the Mipac and GR Engineering Services group.

About the opportunity

We are seeking a part-time Project Controls Officer (25 hours per week) to provide high-quality administrative and coordination support across a range of projects. In this role, you will work closely with the Project Controls Lead, Project Managers, and the Leadership Team to ensure the smooth execution of project activities.

You will play a key role in ensuring accurate project setup, maintaining compliance, and supporting operational efficiency throughout all phases of project delivery.

Key responsibilities

• Support project controls by maintaining proposal records, assisting with project setup, documenting variations, and supporting invoicing and financial tracking.
• Assist with timesheet and expense claim processing, ensuring timely submission and accuracy.
• Assist with project documentation, including creation, tracking, transmittals, and archiving, using the Document Management System.
• Provide procurement support by obtaining quotes, raising and expediting purchase orders, and managing goods receipt and dispatch.
• Coordinate project mobilisations, including travel arrangements, compliance with medical and induction requirements, and logistical support for employees.

Skills & Qualifications

• Strong organisational skills with the ability to handle multiple tasks and prioritise effectively.
• Excellent communication skills, both written and verbal, with an ability to interact with individuals at all levels.
• High attention to detail and accuracy in all tasks.
• Ability to manage competing priorities and perform well under pressure.
• Experience in project administration and document control.
• Exposure to the Mining, Construction, or Engineering industries (desirable).
• Experience with IFS or other ERP systems.
• Experience with Enable of Workflow.

At Paradigm Engineers, we believe that a positive and proactive attitude is one of the most critical factors for success. Whilst we value the skills and qualifications listed, we understand that candidates may not possess every single requirement. If you are passionate about your work, eager to learn, and have a strong work ethic, we encourage you to apply. Your determination, enthusiasm, and desire to excel will be highly regarded in our selection process.

How to apply

If this opportunity interests you, please apply today.

Please note: Applicants must have full working rights in Australia and be based in Perth.

Not the right opportunity for you right now, but you'd still like to work for Paradigm Engineers? Visit https://www.paradigmengineers.com.au to explore other vacancies or submit an expression of interest for future opportunities.