Project Support Officer

Egis Group; Victoria; Hybrid; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible working arrangements

Volunteer leave

Employee Assistance Programme

Structured learning & development

Remote working options

Competitive remuneration

Job summary

Egis Group is seeking a Project Support Officer to deliver high-level administrative support to the Victorian Distribution Service Line across the project lifecycle. You will work closely with Project Managers and Service Line leaders to help deliver successful projects.

Key duties include assisting with project costs, budgets, tender preparation, and maintaining project records and CRM systems. Strong organisational skills and experience in a professional services environment are essential.

Qualifications

• Experience in a similar role within a professional services environment.
• Excellent organisational and prioritisation skills with attention to detail.
• Strong written and verbal communication and relationship-building abilities.
• Proactive, self-directed, and able to work with minimal direction.
• Familiarity with Oracle systems and CRM tools is advantageous.

Responsibilities

• Provide high-level administrative support to the Victorian Distribution Service Line across the project lifecycle.
• Assist Project Managers with project costs, budgets, and margins during proposals and projects.
• Prepare tender and bid documents; maintain project registers and CRM systems.
• Support invoice processing and debtor follow-up; plan and schedule project activities.
• Manage supplier and subcontractor interactions; ensure QA and compliance documentation.
• Contribute to reporting, timesheets, and expense claims.
• Collaborate with PMs and Service Line leaders to deliver successful projects.

Skills

Organization & prioritisation

MS Office

Written & verbal communication

Relationship building

Proactive work style

Attention to detail

Team collaboration

Professional services experience

Tools

Oracle

CRM systems

MS Office (advanced)

Job description

Egis Group, is a Multi-Disciplinary Engineering & Environmental consultancy operating across Australia.

Egis is a global organisation with over 20,000 employees worldwide. With our head office based in Paris, we offer global career opportunities, as well as rewarding careers for our people locally. Drawing on our deep pool of expertise, we create innovative solutions with our clients worldwide.

Egis is an organisation with the capacity to make meaningful industry and community change in the space of place-making, sustainability and creating connected cities. Different to other engineering firms, Egis offers true end-to-end capability across the entire design-to-operation lifecycle, offering advisory, architecture, engineering, design, asset management and operations services.

We are committed to creating great teams doing innovative work and would love you to join us toImpact the Future.

Joining our team as a Project Support Officer, you will be a high level of administrative support to the Victorian Distribution Service Line team across the Project Lifecycle, working particularly closely with Project Managers and Service Line leaders to deliver successful projects.

Key Responsibilities

• Support Project Managers (PM’s) with project costs, budget and margins during the proposal and project stages
• Support with collations and preparation of tender and bid documents
• Maintain project registers and CRM systems, ensuring go/no-go documentation is recorded correctly
• Support PM’s with invoice and debtor follow up
• Plan and schedule project activities
• Manage all aspects of supplier and subcontractor interactions
• Reporting, timesheets, QA and compliance, expense claims

Joining our team as a Project Support Officer, you will be a high level of administrative support to the Victorian Distribution Service Line team across the Project Lifecycle, working particularly closely with Project Managers and Service Line leaders to deliver successful projects.

Key Responsibilities

• Support Project Managers (PM’s) with project costs, budget and margins during the proposal and project stages
• Support with collations and preparation of tender and bid documents
• Maintain project registers and CRM systems, ensuring go/no-go documentation is recorded correctly
• Support PM’s with invoice and debtor follow up
• Plan and schedule project activities
• Manage all aspects of supplier and subcontractor interactions
• Reporting, timesheets, QA and compliance, expense claims

About you

• Previous experience in a similar role within a professional services environment
• Highly developed organisation and prioritisation skills
• Experience in Oracle system is highly regarded
• A courteous, polite, respectful and professional manner
• Able to work proactively with minimal direction
• Intermediate MS Office skills (Word, Excel, PowerPoint & Outlook) are essential
• Well-developed written and verbal communication skills
• Exceptional attention to detail
• Positive attitude and solution oriented
• Enjoy working with others and building effective relationships

The Benefits

• Competitive remuneration and benefits.
• Ability to purchase additional leave
• Volunteer leave
• Employee Assistance Programme
• A structured learning and development framework to align with career progression goals.
• Flexible working arrangements, including remote working options.
• An inclusive team culture that celebrates performance and rewards accordingly.
• Paid Primary and Secondary Carer Leave Policy, reflecting our commitment to work-life balance.
• Support structures like our Employee Assistance Program, professional mentoring, and buddy program for new starters.
• Opportunities to work on special interest projects.
• Opportunities to work across government, private and resource sectors.
• Opportunities to travel for work across multiple offices.
• Great cultural environment where teamwork and camaraderie are promoted and valued.
• Supportive leadership based on openness.

With opportunities to work on exciting projects locally and support national projects and operations, this is a fantastic role for a motivated engineer looking for their next career move.

Egis is committed to creating an inclusive, creative culture that embraces diversity and flexibility. We offer generous parental leave, support flexible work practices and strive to create an environment where employees can connect, collaborate, grow and succeed.

We are expanding in Australia and New Zealand and are excited for you to join our growing team.

Imagine. Create. Achieve. A sustainable future.