Project Support Officer

Fyfe Pty; Perth; Hybrid; AUD 55,000 - 75,000; Part time

Job summary

Fyfe Pty in Perth is seeking a capable Project Support Officer to strengthen the operational and administrative support for the Surveying division. This part-time role offers autonomy to manage varied priorities with limited supervision, contributing to successful project delivery.

You will coordinate project set-up, invoicing, reporting, timesheets, payroll queries and general office administration, while liaising with staff, subcontractors and leaders to keep projects moving and systems

Qualifications

• Three+ years in a senior administration role.
• Experience coordinating payroll, timesheets and compliance.
• Proficiency with Microsoft Office and SharePoint.

Responsibilities

• Manage project set-up and maintenance, proposals, invoicing, reporting and system updates.
• Coordinate staff, schedules, vehicles, equipment and subcontractors.
• Manage timesheet reconciliations, debtors, purchase orders, invoices and expenses.
• Support filing, document control, formatting, proposals and tenders.
• Monitor payroll queries and timesheet compliance.
• Coordinate mobilisations, inductions, travel, onboarding, training and general office administration.

Skills

Senior administrator experience

Payroll & timesheet coordination

MS Office proficiency

SharePoint proficiency

Strong organizational skills

Attention to detail

Communication & customer service

Independent and collaborative work

Tools

MS Office

SharePoint

Job description

• Keep projects moving through responsive, accurate coordination and administration
• Support project delivery, financial processes, systems and day-to-day team operations
• Bring initiative, sound judgement and practical problem-solving to a highly connected role

The Opportunity

Fyfe is looking for a capable Project Support Officer to strengthen the operational and administrative support provided to our Surveying division in Perth. This is a part-time opportunity where your organisation, initiative and attention to detail will directly support successful project delivery.

You'll have the autonomy to manage varied priorities with limited supervision, using maturity and professional judgement to find answers, resolve issues and keep work progressing.

The Impact You'll Have

• Manage project set-up and maintenance, job opening and closure, proposals, invoicing, reporting and system updates.
• Coordinate staff, schedules, vehicles, equipment and subcontractors.
• Manage timesheet and credit card reconciliations, debtors, purchase orders, invoices and expenses.
• Support filing, document control, formatting, proposals and tenders.
• Monitor timesheet compliance and resolve payroll queries.
• Coordinate mobilisations, inductions, medicals, travel, onboarding, training, supplies and general office administration.

What You'll Bring

You'll be an experienced administrator who can take ownership of multiple priorities, communicate confidently and deliver accurate work in a deadline-driven professional environment.

• At least three years' experience in a senior administration role.
• Experience coordinating payroll, timesheets and compliance.
• Proficiency in Microsoft Office and SharePoint.
• Strong organisation, time management and adaptability.
• Excellent attention to detail and accuracy.
• Strong communication and proactive customer service skills.
• Able to work independently and collaboratively.

Why Fyfe?

Fyfe is an Australian multidisciplinary consultancy specialising in engineering, environment, planning and surveying. We partner with clients across Energy & Resources, Renewables, Infrastructure and Property, delivering practical solutions that support the energy transition and critical infrastructure projects shaping Australia's future.

This role gives you the opportunity to:

• Keep projects, systems and operations moving.
• Work with project, team and corporate leaders.
• Build experience across projects, finance, onboarding and operations.
• Improve systems and service delivery.
• Make a visible impact for Fyfe's people and clients.

Interested?

Join Fyfe and help strengthen the project delivery and day-to-day operations of our Perth Surveying team.

Only candidates who are Australian Citizens, Permanent Residents or hold full Australian working rights will be considered.

Agency applications will not be accepted.

For more information please contact [e-mail].