Project Support Coordinator

DTN; City Of Stirling; On-site; AUD 65,000 - 90,000; Full time

Job summary

DTN is seeking a Project Support Coordinator based in our Perth, Australia office.

You will coordinate with internal and external stakeholders and work with the Global Operations team to support business objectives, enhance customer satisfaction, and contribute to revenue growth.From contract award through the successful completion of the solution for our valued customer, you will support and coordinate project activities, helping ensure requirements are met and deliverables are completed

Qualifications

• Experience coordinating project administrations and communications.
• Ability to coordinate with cross-functional teams including Proposals, Purchasing, Engineering and Delivery.
• Strong written and verbal communication skills for stakeholder engagement.
• Proactive organizational skills with attention to detail and deadlines.

Responsibilities

• Coordinate internal project kick-off meetings with the Project Manager and teams.
• Assist with logistics and procurement activities to support on-time delivery.
• Support contract administration and resolution of routine issues.
• Review and document subcontractor contracts per procedures and approvals.
• Create and maintain purchase orders in line with contractual requirements.
• Coordinate project logistics with internal stakeholders and the Project Manager.
• Assist with on-site accreditations and documentation.
• Collaborate with Proposals to prepare quotations based on customer needs.
• Coordinate with DTN colleagues globally to align on objectives.
• Ensure teams have resources needed to complete tasks on time and budget.
• Gather information to understand issues and support solutions for stakeholders.
• Organize and maintain project documentation (reports, invoices, contracts, surveys).
• Assist with meeting arrangements, scheduling, and project logistics.
• Support day-to-day operational processes and administrative activities.
• Track contract payments and resolve payment-related issues.
• Document lessons learned and coordinate project closure actions.

Skills

Project coordination

Stakeholder management

Procurement

Documentation

Time management

Tools

Microsoft Office

Job description

For decades, DTN has been the silent force behind some of the world's most critical industries-helping businesses navigate complexity, uncertainty, and risk with smarter, faster decisions. From agriculture to energy to weather intelligence, our proprietary Operational Decisioning Platform transforms raw data into decision-grade insights-enabling companies to optimize supply chains, ensure market stability, and safeguard infrastructure against disruption. We don't follow trends-we set the standard for precision, trust, and operational impact.

DTN is at an exciting inflection point. Building off a foundation of financial strength, profitability, and industry trust, we're accelerating growth and expanding our global footprint. Our purpose-built solutions-powered by AI and honed by decades of vertical expertise-are helping some of the world's most significant enterprises thrive amid operational constraints and uncover new opportunities in a fast-changing world.

J ob Description:

We are seeking a Project Support Coordinator based in our Perth, Australia, office. In this role, you will play an important part in supporting the overall success of Australia Operations. You will coordinate with internal and external stakeholders and work with the Global Operations team to support business objectives, enhance customer satisfaction, and contribute to revenue growth.From contract award through the successful completion of the solution for our valued customer, you will support and coordinate project activities, helping ensure requirements are met and deliverables are completed efficiently.

Role Overview

The Project Support Coordinator provides assistance with project administration, planning, monitoring, communication, documentation, logistics, and procurement. Reporting directly to the Delivery Manager, you will provide administrative and logistical support to facilitate the efficient and effective delivery of projects from our Perth office. Working closely with the Project Manager and relevant teams, you will help ensure project activities are coordinated, documented, and completed on time and within budget.

Responsibilities and Tasks

• Support internal project kick-off meetings by coordinating with the Project Manager and relevant teams, including Proposals, Purchasing, Engineering, and Delivery.
• Assist with logistics and procurement activities in coordination with the Project Manager, engineering team, and external stakeholders to support on-time and cost-effective delivery.
• Assist the Project Manager with contract administration and the resolution of routine contract-related issues, escalating complex matters when necessary.
• Support the review, evaluation, execution, and documentation of subcontractor contracts in accordance with established procedures and approval requirements.
• Create, document, and maintain purchase orders for goods and services in accordance with contractual requirements.
• Coordinate project logistics with internal stakeholders in support of the Project Manager.
• Assist the delivery team in coordinating the accreditations and documentation required to perform on-site tasks.
• Collaborate with the Proposals team to prepare and coordinate quotations and proposals based on customer needs and requirements.
• Collaborate across interdisciplinary teams and coordinate with DTN colleagues around the world.
• Help ensure team members have the supplies and resources needed to complete assigned tasks on time and within budget.
• Gather and consolidate information from various sources to understand issues and support the development of solutions for stakeholders.
• Organize and maintain project documentation, including reports, invoices, contracts, scoping surveys, maintenance reports, and other relevant files.
• Assist with meeting arrangements, scheduling, and project logistics.
• Support day-to-day operational processes and administrative activities.
• Track contract payments, maintain relevant records, and assist with resolving payment-related issues.
• Support the Project Manager in documenting lessons learned throughout the project lifecycle.
• Coordinate project closure meetings and assist the Project Manager in documenting completed deliverables, outstanding actions, and contractual obligations.

Other Skills

• Support project coordination by reviewing project proposals and plans, tracking progress against project objectives, and collaborating with the Delivery Manager, Project Manager, and relevant stakeholders.
• Demonstrate the ability to resolve routine operational issues independently while escalating complex issues to the Project Manager or Delivery Manager as appropriate.
• Show an interest in developing project management skills, with opportunities for professional growth as the business expands.
• Strong knowledge of Microsoft Office tools.
• Excellent time management skills and the ability to multitask and prioritize work.
• Excellent verbal and written communication skills to work effectively with team members, managers