Project Officers, State Records NSW

Museums of History NSW; Sydney; On-site; AUD 127,000 - 141,000; Full time

Job summary

State Records NSW is seeking Project Officers to contribute to projects that shape recordkeeping standards and policy across the NSW public sector. You will undertake research, analysis, develop guidance, engage stakeholders and support information governance initiatives.

These are Archivist Grade 3 roles on a temporary basis up to 30 June 2027, with office locations at the Western Sydney Records Centre and The Mint. A talent pool may be created for future roles.

Qualifications

• Must have strong project, communication and stakeholder engagement skills.
• Experience in research and analysis to develop guidance or resources.
• Ability to engage with diverse stakeholders and support improvement initiatives.

Responsibilities

• Undertake projects and programs to regulate, guide and influence official recordkeeping and information and records management across the NSW public sector.
• Contribute to development of guidance and resources and engage with stakeholders.
• Support initiatives that strengthen government accountability, transparency and information governance.

Skills

Project management

Communication

Stakeholder engagement

Education

ASA membership or equivalent

Job description

We are seeking a number of Project Officers to join State Records NSW and contribute to projects and programs that shape recordkeeping standards, policy and practice across the NSW public sector. Working within a specialist team, you will undertake research and analysis, develop guidance and resources, engage with diverse stakeholders, and support initiatives that strengthen government accountability, transparency and information governance. This is an exciting opportunity for motivated professionals with strong project, communication and stakeholder engagement skills who are passionate about driving best practice and continuous improvement in records and information management.

What the opportunity is:

Employment with State Records Authority NSW.

Archivist Grade 3. Remuneration package includes salary ($126,814 - $141,291), employer's contribution to superannuation and annual leave loading.

Multiple full-time roles on a temporary basis for a period up to 30 June 2027.

The role will work across Sydney with office locations at the Western Sydney Records Centre and The Mint.

A talent pool may be created for future ongoing and temporary roles.

What we do

State Records Authority NSW (State Records NSW), is a statutory body established under the State Records Act 1998, which was established on 31 December 2022 as the successor agency to the State Archives and Records Authority of NSW.

State Records NSW assists public offices to meet their recordkeeping obligations under the State Records Act. It is led by an Executive Director.

State Records NSW provides oversight of recordkeeping across the NSW public sector. We support effective and efficient recordkeeping by setting standards, promoting good practice, monitoring recordkeeping practice and compliance, and providing guidance, advice and resources.

What you'll do with us:

Undertake projects and programs of work to regulate, guide and influence official recordkeeping and information and records management across the NSW public sector.

For more information on the role, please contact Laura Baldwin, Manager, Policy and Advice at *************@staterecords.nsw.gov.au.

What you need to tell us - Targeted questions:

• 1. Describe a project where you researched and analysed complex information, policies, trends or emerging issues to develop recommendations or improve an outcome. What approach did you take, and what was the result?
• 2. Provide an example of a time when you worked with multiple stakeholders who had differing priorities or perspectives. How did you communicate, influence and negotiate to achieve a successful outcome?

Essential requirements of the role:

Possession of qualifications acceptable for professional membership of the Australian Society of Archivists (ASA) or other combination of qualifications and experience deemed by the agency head or Public Service Commission to be equivalent, that meet the minimum standards inherent in the ASA standard.

Also note:

For additional resources to help prepare your application and understanding of the process, please refer to Applying for a job.

To be eligible for an ongoing role in the NSW Public Sector you need to be an Australian Citizen or Permanent Resident. For temporary and casual roles, you need to hold a valid visa giving you permission to work in Australia as required by the role.

All successful candidates will be required to undergo a criminal record check with NSW Police.

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Submit your application before the closing date:11:59pm Thursday, 15 October 2026.

Diversity and Flexible Working

We are expert keepers and tellers of history, and its many stories, peoples, and cultures. We want to create a team and workplace that reflects this diversity as well as the diversity in the communities we serve. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better, more inclusive results and connects our people to our communities, to our history, and to each other.

Our vision is to support and empower First Nations people, communities and culture, and across the sites that we care for, we are committed to shifting perspectives, truth telling and delivering honest reflections on history.

We understand that flexibility means different things to different people and are committed to offering flexible work arrangements where and when possible.

For more information, please visit:

Information on adjustments available for the recruitment process.

Thank you for your interest in this role. We look forward to receiving your application.

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