Project Officer, Events

Department/Agency: NESA; Sydney; Hybrid; AUD 117,000 - 129,000; Full time

Benefits offered by this job

Hybrid work arrangements

CBD location

Flexible working

Fitness Passport access

Salary packaging options

Job summary

NESA in Sydney is seeking a Project Officer, Events to deliver high-profile events and engagement initiatives that celebrate and inform the NSW education community. You will work closely with the Senior Project Officer, Events to plan and execute a diverse program from concept through delivery.

The role requires strong organisation, stakeholder management and budget discipline, with the ability to juggle multiple events and tight timelines.

Qualifications

• Degree qualification and/or at least 5 years of relevant work experience.
• A current and valid NSW Working with Children Check (WWCC) for paid employment.
• A current driver's license.
• Willingness to work outside of regular working hours.

Responsibilities

• Developing project plans to deliver events and engagement initiatives on time, within budget and to agreed outcomes.
• Coordinating event administration activities including venue sourcing, stakeholder liaison, speaker coordination, run sheets, floor plans, briefing materials and onsite event delivery.
• Building and maintaining effective relationships with internal and external stakeholders to ensure successful event planning and execution.
• Communicating event timelines, expectations and responsibilities clearly to a range of audiences.
• Developing event-related marketing collateral, including programs, web content and newsletter communications in partnership with communications teams.
• Preparing and maintaining project documentation, budgets, monitoring reports and evaluation materials.
• Identifying opportunities to enhance stakeholder engagement initiatives and improve event processes and systems.
• Managing competing priorities across multiple events while responding effectively to changing requirements and tight timeframes.

Skills

Event coordination

Budget management

Project management

Stakeholder engagement

Communication skills

Multitasking

Digital tools

Education

Degree qualification

Job description

2d ago , from Department of Communities and Justice NSW

• Full-time, Salary: $116,981 to $129,492 p.a. plus employer’s contribution to superannuation and leave loading
• Temporary role of up to 12 months with possibility of extension
• Close to Wynyard station & hybrid work arrangements available
• Contact for enquiries: Chantel Myers via *************@nesa.nsw.edu.au

About us

At the NSW Education Standards Authority (NESA), we are dedicated to carrying out meaningful work that drives improvements and elevates student achievement across NSW, now and into the future.

We accomplish this by supporting all school sectors with high-quality syllabuses, assessment (including managing the HSC and NAPLAN), teaching standards (e.g., accrediting teachers) and school environments (including setting and monitoring school standards).

NESA is a unique organisation in NSW (of around 740FTE staff) with significant state-wide impact, visit ourwebsiteto learn more about the important work we do.

About the role

Join us as a Project Officer, Events, where you'll play a key role in delivering high-profile events and engagement initiatives that celebrate, inform and connect the NSW education community. Working closely with the Senior Project Officer, Events, you will help coordinate a diverse program of events and exhibitions that showcase student achievement.

This is an exciting opportunity for an organised and proactive events professional who enjoys managing multiple projects, building strong stakeholder relationships and bringing events to life from planning through to delivery. You'll contribute to meaningful initiatives that support education outcomes across NSW while gaining exposure to a broad range of engagement activities and high-profile events.

On a day-to-day basis you will be responsible for:

• Developing project plans to deliver events and engagement initiatives on time, within budget and to agreed outcomes.
• Coordinating event administration activities including venue sourcing, stakeholder liaison, speaker coordination, run sheets, floor plans, briefing materials and onsite event delivery.
• Building and maintaining effective relationships with internal and external stakeholders to ensure successful event planning and execution.
• Communicating event timelines, expectations and responsibilities clearly to a range of audiences.
• Developing event-related marketing collateral, including programs, web content and newsletter communications in partnership with communications teams.
• Preparing and maintaining project documentation, budgets, monitoring reports and evaluation materials.
• Identifying opportunities to enhance stakeholder engagement initiatives and improve event processes and systems.
• Managing competing priorities across multiple events while responding effectively to changing requirements and tight timeframes.

Our ideal candidate will have:

• Demonstrated experience coordinating and delivering events, engagement programs or projects, ideally within a complex stakeholder environment.
• Proven ability to manage multiple priorities and deliver high-quality outcomes under tight timeframes while maintaining attention to detail.
• Experience managing event budgets and monitoring expenditure to minimise cost creep and achieve value-for-money outcomes.
• Strong project management skills, with the ability to plan, coordinate, monitor and evaluate projects and initiatives from inception to completion.
• Excellent written and verbal communication skills, with the ability to tailor messages to diverse audiences and develop engaging event communications and promotional materials.
• A collaborative approach, with proven ability to build effective relationships and work productively with a broad range of stakeholders, suppliers and partner organisations.
• Strong problem-solving skills and the ability to develop practical solutions and workarounds in a fast-paced events environment.
• Confidence using a range of technologies, systems and digital tools to support project and event delivery.
• Degree qualification and/or at least 5 years of relevant work experience.
• A current and valid NSW Working with Children Check (WWCC) for paid employment.
• A current driver's license.
• Willingness to work outside of regular working hours is required.

We invite you to download the role description for additional information on the position.

At NESA you will benefit from:

• An organisation where your contribution has a big impact.
• An enviable CBD location (all modes of transport nearby, and excellent coffee and eateries) with refurbished offices.
• Flexible working arrangements and generous leave entitlements.
• Access to discounted health and fitness memberships via Fitness Passport, an employee assistance program and annual flu vaccinations.
• Salary packaging options.
• Working in a purpose driven and ethical organisation with committed colleagues.

Ready to join us?

We particularly welcome applications from Aboriginal and Torres Strait Islander people, people with disability, people of all ages, genders, cultural and linguistic backgrounds and the LGBTQIA+ community.

Visa sponsorship is not available for this position. For ongoing roles, you must be an Australian or New Zealand citizen or an Australian Permanent Resident. Australian Temporary Residents may be considered for a fixed term contract for the length of your visa, depending on the requirements of the hiring area and the position.

A Talent Pool (valid for 18 months) may be created for future ongoing and temporary roles

NESA’s Statement of Commitment to Child Safety

All children and young people have the right to be respected, feel safe, be safe, and protected from harm. NESA is committed to child safety and child safe practices underpinning our purpose of helping children and young people leave school, ready to take advantage of life’s opportunities and rise to its inevitable challenges.

If you need reasonable adjustments for the recruitment process and workplace, please reach out to ***********@nesa.nsw.edu.au